Report of the Montpelier City Council's Citizen Budget Review ...

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• Montpelier: The Cemetery Commission oversees the Green Mountain Cemeterypolicies and operations. The City employs the staff and provides all fiscal services. TheCemetery budget is $207,092 and the City provides $117,855 in annual support.• St. Albans: No.Community Justice Center Discussion by MunicipalityLocal Community Justice Centers (CJCs) receive significant funding from the state, and statefunding was increased for FY13. CJCs are handled differently throughout the state, however.In some cities the CJCs are city departments (usually responsible for their own benefits), orCJC employees may be on a contract with the city or town (usually without benefits), or theymay be run by a nonprofit. In some areas, including Bennington, Addison and Lamoillecounties, there are no official CJCs yet.• Barre: Barre has a CJC. The Greater Barre Community Justice Center, a nonprofitseparate from city government, is located at the Barre Civic Center. The city providesin-kind support through space, utilities, phone, heat and postage. All other financialconsiderations are under the control of the CJC.• Bennington: There is no formal CJC, but some services are offered in the area. Thecity contributes $3,000. It is mostly financed through several nonprofits and corrections.It has no municipal connection.• Brattleboro: Community Justice Center employees are city employees, but the CJC isin a separate account from the general fund, and the city contributes nothing to the CJCaccount, according to the finance director. It is entirely financed through grants from thestate and other grants, which cover all benefits such as health insurance.• Middlebury: There is no CJC in Middlebury and no town contribution. Some similarfunctions are handled through the local diversion program.• Montpelier: Montpelier’s CJC is financed primarily through state corrections fundingand grants. Staff members are city employees, but employee salaries, benefits, parkingand office expenses are paid, for the most part, through state funding and grants. CJCexpenses exceeded revenues by $22,788 in FY10, by $475 in FY11 and by $8,895 inFY 12. However, a portion of expenses each year are for an allocation from the citypension interest expense, an expense Montpelier would have even if the CJC did notexist. If these expenses are taken out of the equation, the net cost to the city is less; inFY 12, for example, the CJCs’ net cost to the city would be $4,862 rather than the$8,895 mentioned earlier. $24,400 has been budgeted for CJC for FY13, but thedirector expects grants to reduce that number substantially and the net cost to the cityfor FY13 will be less, if there is any cost.• St. Albans: Their CJC is self-sufficient with extensive grants, except for a $5,000 cashgrant from city. CJC employees are city employees, but grants cover personnelbenefits. The CJC used to have offices in a city building, but now leases its own officesat its own expense.Page 26 of 88
Population 2010Total Admin/Fin Budget(minus Personnel Bens)Cost per capitaAdmin & Finance Exhibit 1Administration and Finance(Personnel Benefits are not included)Barre Bennington Brattleboro Middlebury Montpelier St Albans9052 15764 12046 8496 7855 6918617,970 517,940 695,065 503,000 748,290 466,954$68.27 $32.86 $57.70 $59.20 $95.26 $67.50City Manager Office (in total above )FTE 2 2 3 2.75 2.6 3Budget 249,970 165,990 194,000 218,575 270,027 382,105Roles City Mgr City Mgr City Mgr Town Mgr City Mgr City MgrAdmin Ass't/HR Ass't Twn Mgr Ass't Twn Mgr Ass't City Mgr Dir FinAdmin Exec Ass't Admin Exec Ass'tAss't City Mgr No No 1 FTE 1 FTE 1 FTE* No*Previously 0.6. Now advertised as 1 FTEFinance Dept (in total above )FTE 3 3 6.5 2.5 6.8 2Budget * 166,297 159,080 322,300 162,425 328,274 32,726Roles Sr Acct Fin Dir Fin Dir/Treasurer Treasurer Fin Dir Acc'ts (2)Payroll Payroll Gen Acc't Billing TreasColl Clerk Acc'ts Clerk Payroll/payables Payables Sr Acc'tGrants adminPayroll/HRBill/Coll (2 FTE)Acctg MgrClericalBilling ClerkAcctg Clerk*Montpelier $365,974 minus $37,700 for Audit not included in other budgetsCity Clerk (in total above)FTE 3 2.5 3 2.5 2 2Budget 201,703 192,870 178,765 122,000 149,989 52,123Roles Clerk/Treasurer Clerk Clerk Clerk ClerkAss't Clerk Ass't Clerk Ass't Clerk Ass't Clerk Ass't ClerkAss't Treasurer Clerical ClericalAssessor (not in total above)FTE 0.5 2.5 3.5 0.2 1.6 0.5Contract Assessor 0.5 No No Yes Yes YesBudget 79,504 126,340 154,410 30,120 151,296 43,846Roles Chief Assessor Chief Assessor Clerical ClericalAss't Assessor Ass't Assessor .6 ContractClericalClerical911 Coord (0.5 FTE)City Cemetery Yes Yes Yes No Yes NoBudget 60,000 43,900 28,000 0 117,855 0City Community Justice Ctr Yes Yes Yes No Yes YesBudget in-kind, no $ $3,000 0 0 $24,400* $5,000*This is the amount budgeted for FY13. In most years, grants come in during the year that reduce the amount the city needs to contribute to theCJC by a substantial amount. Last year, the cost to the city for the CJC was either $4,862 or $8,895 depending on how you look at it. (seediscussion for details)Page 27 of 88
Page 2 and 3: Table of ContentsTRANSMITTAL LETTER
Page 4: 1. EXECUTIVE S UMMARYa. Charge from
Page 7 and 8: f. Summary of RecommendationsThe BR
Page 9 and 10: available through VLCT. This will s
Page 11 and 12: 2: View City and staff responses to
Page 13 and 14: Building Inspector, half the depart
Page 15 and 16: should undertake this analysis prio
Page 17 and 18: Equipment, Streets, and Wastewater
Page 19 and 20: 2. INTRODUCTIONa. History and Backg
Page 21 and 22: Administration and Finance Subcommi
Page 23 and 24: • Barre: City Clerk/Treasurer als
Page 25: Key Questions:• What is the FTE s
Page 29 and 30: Budget Process Subcommittee ReportD
Page 31 and 32: CONCLUSIONS & RECOMMENDATIONS:The p
Page 33 and 34: Attachment 1Budget Process Subcommi
Page 35 and 36: Attachment 3NOTE: The following cha
Page 37 and 38: committee under a short deadline. T
Page 39 and 40: Total Long Term Debt per Capita:Lat
Page 41 and 42: Five City/Town Comparative Chart- D
Page 43 and 44: Department of Public Works over a p
Page 45 and 46: Health Benefits Subcommittee Report
Page 47 and 48: The following graph looks at change
Page 49 and 50: Matrix Subcommittee ReportJean Olso
Page 51 and 52: Planning Subcommittee ReportJane Ka
Page 53 and 54: Notes from Each Community:Much of t
Page 55 and 56: • Barre City: The Planning Depart
Page 57 and 58: Planning Departments by Town Exhibi
Page 59 and 60: and the City Manager should identif
Page 61 and 62: Public Safety Subcommittee ReportBo
Page 63 and 64: Recommendations:1. Time did not all
Page 65 and 66: nights, the shift coverage is only
Page 67 and 68: Significant Fall Hazards (SigHAZ):
Page 69 and 70: Further rationale for the above sug
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Page 73 and 74: 3. Roughly what is the percentage o
Page 75 and 76: Recommendations for DPW1. If Montpe
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[END PUBLIC WORKS SUBCOMMITTEE REPO
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According to the 2009 National Citi
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Table of Montpelier Recreation Depa
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during the school year. The Public
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Montpelier Barre Brattleboro Middle
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RECOMMENDATIONS• Other cities and
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Tax ComparisonsAppendix AMunicipal
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City/TownMedianMunicipalTax BillMun
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available for circuit breaker reduc
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2). PROPERTY TAX TARGET: Do you hav
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considering the adoption of a Capit
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, · 1deductible, combined with a H
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Appendix Budget - 41/1DATE:TO:FROM:
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Other Employee-related increasesHea
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City of Montpelier 2012-13 Goals an
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Date Subcommittee Montpelier Growth
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Data Subcommittee Nine (9) City Fin
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Data Subcommittee - Montpelier Five
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Montpelier 20.1 2/ Annual Report /
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Montpelier 2012 / Annual Report / 2
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DireCt Debt Service Ratios - Debt P
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• In order to make the assessment
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The Center Director conducts betwee
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The Department has initiated the co
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SECTIONRECOMMENDATIONENTITY /INDIVI
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SECTIONRECOMMENDATION8.1 (5) The Fi
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City of Montpelier - Department of
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City of MontpelierUSER: TPROVENCHER
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Asset Value & DepreciationAsset 10P
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REGULARLaboratory Preventative Payr
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City of MontpelierUSER: TPROVENCHER
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Work Order SummaryLabor Part Other
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Work Order SummaryWO#W/SMAINT24902
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Work Order SummaryWO#MHS24899 [COOL
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SCOPE OF WORK PERFORMEDDuring JUNE
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October 2012 Work, StreetsCulvert r
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RIDGE STREET RECONSTRUCTIONMONTPELI
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(0 C4.March 8, 2012I acknowledge th
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APPENDIX Rec 1FEBRUARY 2012 CITY CO
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those together.Mayor Hooper said th
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Council Member Timpone said they ha
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on, so they can perform their fiduc
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in terms of understanding the impli
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