Report of the Montpelier City Council's Citizen Budget Review ...

More documents

Recommendations

Info

7DEPARTMENT of PUBLIC WORKSPERFORMANCE MEASURES• Within five (5) hours of the end of a normal winter storm, roads will be substantially. open.• Within ten (10) hours of the end of a normal winter storm, sidewalks will besubstantially open.• During winter months, a pothole will be filled within three (3) working days of beingreported (weather and road conditions permitting).• During non-winter months, a pothole will be filled within two (2) working days of beingreported (weather permitting). .• Construction & Access Permits will be executed within three (3) days.• Fire hydrants will be flushed annually, with a five (5) workday period.• One-quarter (1/4) to one-third (1/3). of the sanitary sewer system will be cleanedduring each fiscal year.• Otie-third (1/3) of catch basins on the City's drainage system will be cleaned andinspected annually.• The Water Treatment Plant will continue to produce high quality water, and the sourcewill be protected with regular inspections for potential hazards.• The Wastewater Treatment Plant will treat waste from the sanitary sewer system andrun the facility in such a way that violations of the discharge permit do not occur.• A Pavement Condition Index of 70 points will be established for the City's streets androads, with the understanding that Class 1 roads will be paved by VTrans.• Improvement of the condition of the City's sidewalks will continue, and a method tocalculate a condition assessment tool to evaluate the sidewalks will be established.1:\DPW\Performance Measures.docxPage 64 of 107
City of Montpelier - Department of Public WorksProject Time Performance TrackingProject NameProject ManagerProject Cost Estimate /Budget Project Type Funding Source Project Phase Estimated StartEstimatedFinishEstimatedDays Actual Start Actual Finish Actual DaysVariance (inDays)CommentsADA Transition Plan Tom McArdle N/A ADA Compliance (work book) Draft in Progress 1-Jan-2011 1-Jun-2012 60 20-Jul-2012 Meeting w/Dr Campbell; Committee to review in JuneTraffic Signal Upgrades (crosswalks) Tom McArdle $ 33,000.00 Traffic Signal - MUTCD & ADA ComplianceCIP/ TrafficImpact fees Contract Awarded/RYG 1-May-2012 15-Jun-2012 13-Jun-2012 State/Main, Bailey/State - 7/13/12 w/adjustments afterBarre Street Culvert (FHWA - flood damage)Engineering RFQ Design Bid Tom McArdle $ 405,000.00 Culvert & Headwall Reconstruction FEMA? Out to Bid by August 12 16-Nov-2012 Dufresne Group - cost proposal - delaysFHWA?/Rte 302 Culvert (Crossway / AAA) Tom McArdle $ 88,000.00 Culvert & Headwall ReconstructionRouleau? Contract w/ CEA 26-Sep-2012 24-May-2013 26-Sep-2012 Don Weston ExcavatingStreet Light Committee LED lights) Tom McArdle LED light replacement plan Council decision May 23rd Council meeting - PRRidge Street Slope Stabilization Kurt Motyka $ 180,000.00 Earth retaining wall, street & utility reconstruction CIP Construction started 16-Aug-2012 60 20-Jun-2012 28-Aug-2012Spring Street Bridge Deck Replacement Tom McArdle $ 100,000.00 Bridge deck surface reconstruction CIP-Bond Spring 2013VTRANS Structures Grant applied for -VTRANS not received/ Hydraulic AnalysisTerrace Street Culvert Replacement Todd /Kurt $ 225,000.00 Structures grant replacementStructures/ CIP received.Todd talked w/Pat RossState Street Culvert Lining (Bailey Ave) Todd / Tom Postponed CIP Camera Inspection Needed look @ I:\ drive ??Asphalt Road Cracksealing Tom/ Brian $ 32,500.00 Maint (Fy12 $17,500 and FY13 $15,000) Operating River/Berlin St. 30-Jun-2012 Startup Spring 2013Taplin Street Kurt / Zach $ 35,000.00 Stormwater Retention Fund 30 Spring Clean up 30-May-2012 5-Jun-2012 Plant trees, paving by Street DivisionClarendon Avenue Drainage Brian/ Zach $ 5,000.00 drainage Operating 1-Oct-2012 Cross culvert and parallel to brook - Colombo 223-7969Street Rehab & Paving (FY13) list of projects24-Aug-2012Towne Hill Road/ Bike Path Tom $ 300,000.00 Road rehabilitation CL2 Grant/CIP $175k in CL2 Paving Grant? 24-Aug-2012 HOLD - No Grant $$Upper Main/Phillips Road Todd/Zach/Brian $ 40,000.00 Road resurface and drainage CIP Design done, start drainage May 21 24-Aug-2012Dover Road/Woodrow-College-Emmons Todd/Zach/Brian $ 50,000.00 Road rehab/resurface/drainage CIP Design done 24-Aug-2012Hubbard Park Drive Tom/Brian $ 120,000.00Drainage issue (Benoit); street drainage 24-Aug-2012Liberty Street (College-Heaton) Tom/Kurt $ 78,558.00 Road resurface and drainage CIP Drainage completed 24-Aug-2012Sidewalk and bike path Repairs (FY13) list of projectsLiberty Street (Heaton-Fuller) Tom $ 85,000.00 Survey - Zach & Kurt CIP FY13 1-Oct-2012 Bid awarded to J. Hutchins, Inc. - not accepted yetBike Path (DLC-Junction Road) Kurt/Brian $ 30,000.00CIP FY13 Low bid Don Weston 1-Jun-2012 13-Jul-2012 24-Aug-2012Spot repairs (FY12): State, East State Tom Zach $ 30,000.00FY12 Operating Low bid Don Weston 1-Jun-2012 13-Jul-2012 30-Jun-2012Accessible spaces at Kellogg-Hubbard Library Tom $ 10,000.00 Contract PCC FY12/CIP/ADA Low bid Don Weston 1-Jun-2012 13-Jul-2012 30-Jun-2012Carr Lot Todd Law/ Bill Engineering/ Construction Grants/ Bond Draft Plans- culverts shot!! MPM Jeff Tucker, design by StantecDistrict Heat Project Todd/Zach/Kurt Engineering/ Construction Support Grants/ Bond Draft Plans- Todd Review Meeting 5/23 with pipe designerCherry Avenue Retaining Wall Brian/ Kurt/ Zach $ 15,000.00 Retaining wall CIP Survey/design 1-Sep-2012 Survey; drafting plansHill Street Retaining Wall Tom $ 75,000.00 Retaining wall CIP Final Design Complete/ROW needs completion? w/DeWolfe EngineeringFranklin Street Culvert Abandonment Kurt Motyka $ 5,000.00 CSO - sealed up in 2011 Operating 24-Jun-2012 11-Jul-2012 CompleteGranite Street Culvert Brian/ Todd drainage Operating Camera Inspection done Hold til SpringBike Path Bridge Rehab Kurt Motyka $ 130,000.00 Bridge rehab CIP- fy13 Project underway 23-Apr-2012 27-Jul-2012 2-Jul-2012 Steel fabricating nowRialto (State St) Bridge Deck and Western AbutmentRepair temporary steel deck plate and cap the westerncap Todd/Tom $ 35,000.00 abutment Operating Hold til SpringFEMA Flood Mitigation Kurt Motyka Replace blown motor FEMA/ CIP Vtrans holdup in accounting 14-May-2012 30-Jun-2012 Substantial completionMiscellaneous FEMA Sites (40) & FHWA sites Tom McArdle/ Kris Accounting Follow-up/DPW finish projects FEMA 15-Jun-2012 Brian to get handwritten work orders to Tom/KrisRiver Street Sewer - Phase II Kurt Motyka $ 500,000.00 Sewer Transmission Preliminary Plans completed 5/1/2013??? Meeting in May w/Berlin Sewer CommissionIsabel CircleStormwater Retention/rain gardenCrosswalk Enhancement Grant Kurt/Zach $ 60,000.00 Street Enhancement TE Grant 1-May-2013 "on hold" - Next yearCIP/ Roddy Awaiting approval of improvementMarvin Street Slope Tom McArdle $ 34,000.00 Slope StabilizationCook/ FEMA?? project ? field trip/peer review - Knight/JBDPWG Solar Panels Todd Law/Eric $ - Energy offset GMP Steve @Peck 23-Apr-2012 14-May-2012 14-May-2012 Need Building Permit, per GlenFY 12Guernsey Ave Street Rehabilitation Tom/ Brian? $ 5,500.00 Street RehabOperating 30-Jun-2012 30-Jun-2012FY 13Hubbard Park Drive culvert Tom/ Kurt? $ - drainageOperating On-street drainage 7-Aug-2012 Wetlands delineatorLague Slope Stabliziation Kurt/ JB Stevens? $ - Slope Stabilization CIP easement obtained. Borings taken. SpringHillside Dr/ Waverly Place stairs Brian/ Streets repair to stairs/tree removal/slope future CIP repairs Stabilized for flowCNA/Building Needs Todd/Burtis 24-Sep-2012Berlin Street @Parker's Brian tie into existing catch basinDouble utility polesworking on it since emailSpring Street Roundabout Sinkhole Brian Drain repair ??TOTAL \ 120 - -Page 65 of 107I:\misc project. folders\Project Inventory & Tracking 25Sept2012
Page 2 and 3:
Table of ContentsTRANSMITTAL LETTER
Page 4:
1. EXECUTIVE S UMMARYa. Charge from
Page 7 and 8:
f. Summary of RecommendationsThe BR
Page 9 and 10:
available through VLCT. This will s
Page 11 and 12:
2: View City and staff responses to
Page 13 and 14:
Building Inspector, half the depart
Page 15 and 16:
should undertake this analysis prio
Page 17 and 18:
Equipment, Streets, and Wastewater
Page 19 and 20:
2. INTRODUCTIONa. History and Backg
Page 21 and 22:
Administration and Finance Subcommi
Page 23 and 24:
• Barre: City Clerk/Treasurer als
Page 25 and 26:
Key Questions:• What is the FTE s
Page 27 and 28:
Population 2010Total Admin/Fin Budg
Page 29 and 30:
Budget Process Subcommittee ReportD
Page 31 and 32:
CONCLUSIONS & RECOMMENDATIONS:The p
Page 33 and 34:
Attachment 1Budget Process Subcommi
Page 35 and 36:
Attachment 3NOTE: The following cha
Page 37 and 38:
committee under a short deadline. T
Page 39 and 40:
Total Long Term Debt per Capita:Lat
Page 41 and 42:
Five City/Town Comparative Chart- D
Page 43 and 44:
Department of Public Works over a p
Page 45 and 46:
Health Benefits Subcommittee Report
Page 47 and 48:
The following graph looks at change
Page 49 and 50:
Matrix Subcommittee ReportJean Olso
Page 51 and 52:
Planning Subcommittee ReportJane Ka
Page 53 and 54:
Notes from Each Community:Much of t
Page 55 and 56:
• Barre City: The Planning Depart
Page 57 and 58:
Planning Departments by Town Exhibi
Page 59 and 60:
and the City Manager should identif
Page 61 and 62:
Public Safety Subcommittee ReportBo
Page 63 and 64:
Recommendations:1. Time did not all
Page 65 and 66:
nights, the shift coverage is only
Page 67 and 68:
Significant Fall Hazards (SigHAZ):
Page 69 and 70:
Further rationale for the above sug
Page 71 and 72:
Page 71 of 88
Page 73 and 74:
3. Roughly what is the percentage o
Page 75 and 76:
Recommendations for DPW1. If Montpe
Page 77 and 78:
[END PUBLIC WORKS SUBCOMMITTEE REPO
Page 79 and 80:
According to the 2009 National Citi
Page 81 and 82:
Table of Montpelier Recreation Depa
Page 83 and 84:
during the school year. The Public
Page 85 and 86:
Montpelier Barre Brattleboro Middle
Page 87 and 88:
RECOMMENDATIONS• Other cities and
Page 89 and 90:
Tax ComparisonsAppendix AMunicipal
Page 91 and 92:
City/TownMedianMunicipalTax BillMun
Page 93 and 94:
available for circuit breaker reduc
Page 95 and 96:
2). PROPERTY TAX TARGET: Do you hav
Page 97 and 98:
considering the adoption of a Capit
Page 99 and 100:
, · 1deductible, combined with a H
Page 101 and 102: Appendix Budget - 41/1DATE:TO:FROM:
Page 103 and 104: Other Employee-related increasesHea
Page 105 and 106: City of Montpelier 2012-13 Goals an
Page 107 and 108: Date Subcommittee Montpelier Growth
Page 115 and 116: Data Subcommittee Nine (9) City Fin
Page 117 and 118: Data Subcommittee - Montpelier Five
Page 119 and 120: Montpelier 20.1 2/ Annual Report /
Page 121 and 122: Montpelier 2012 / Annual Report / 2
Page 123 and 124: DireCt Debt Service Ratios - Debt P
Page 125 and 126: • In order to make the assessment
Page 127 and 128: The Center Director conducts betwee
Page 129 and 130: The Department has initiated the co
Page 131 and 132: SECTIONRECOMMENDATIONENTITY /INDIVI
Page 139 and 140: SECTIONRECOMMENDATION8.1 (5) The Fi
Page 151: SECTIONRECOMMENDATIONENTITY /INDIVI
Page 155 and 156: City of MontpelierUSER: TPROVENCHER
Page 157 and 158: Asset Value & DepreciationAsset 10P
Page 159 and 160: REGULARLaboratory Preventative Payr
Page 161 and 162: City of MontpelierUSER: TPROVENCHER
Page 163 and 164: Work Order SummaryLabor Part Other
Page 165 and 166: Work Order SummaryWO#W/SMAINT24902
Page 177 and 178: Work Order SummaryWO#MHS24899 [COOL
Page 179 and 180: SCOPE OF WORK PERFORMEDDuring JUNE
Page 181 and 182: October 2012 Work, StreetsCulvert r
Page 183 and 184: RIDGE STREET RECONSTRUCTIONMONTPELI
Page 185 and 186: (0 C4.March 8, 2012I acknowledge th
Page 187 and 188: APPENDIX Rec 1FEBRUARY 2012 CITY CO
Page 189 and 190: those together.Mayor Hooper said th
Page 191 and 192: Council Member Timpone said they ha
Page 193 and 194: on, so they can perform their fiduc
Page 195: in terms of understanding the impli
show all

Report of the Montpelier City Council's Citizen Budget Review ...

Create successful ePaper yourself

Delete template?

Save as template?