Report of the Montpelier City Council's Citizen Budget Review ...

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The Office has implemented a comprehensive assessing program to facilitate operations.CEMETERYThe Department’s use of Department of Corrections laborers is a cost-effective method ofreceiving low-skilled maintenance at the cemeteries.The use of the Cemetery’s full time employees for snow removal and green spacemaintenance is also cost-effective and lowers the effective cost of operating theCemetery.Although the project team recommends the migration to automated records, the manualsystem in place currently appears to be accurate and the files are in logical order.CITY CLERK / CITY TREASURERThe City Clerk’s Office has a comprehensive index of all legal records and extensiveelectronic files (all records after 1993) to provide easy access of records to the public.The City has implemented an effective document imaging program for all recordeddocuments.The City is transitioning to action minutes for Council meetings.The City has implemented appropriate segregation of duties on financial transactions.The City has implemented procedures for timely cash reconciliation and deposit. Billingand collection for non-payment of utility bills are conducted in a timely manner.CITY MANAGERThe City has employed a variety of social media tools (including Facebook and Twitter)to communicate with residents.Has implemented, in conjunction with the City Council, a strategic planning effort thatincludes the establishment of goals and objectives to guide City operations and focusstaff and financial resources on identified priorities.Develops and distributes, including web distribution, a weekly report outlining key issuesfacing the community, upcoming meetings, and updates on city-wide and departmentalissues.COMMUNITY JUSTICE CENTERThe Center receives a large percentage of its operating costs through State grants, andthus lowers the effective cost to the City.Page 38 of 107
The Center Director conducts between 10 and 15 cases annually under the MediationProgram, thereby avoiding the cost of an external mediator.Center staff deliver “Insights into Conflict” training sessions three times annually.FINANCEThe annual budget outlines trends impacting city operations including key issuesimpacting expenditures and revenues.The City develops a 5-year Capital Improvement Program and a 6-year equipmentreplacement program.The Finance Director prepares a monthly report, presented to the City Council andavailable on the website, that details actual to project expenditures and revenues.The City has implemented a fixed asset program.The City has implemented a cost allocation program allocating administrative costs to allenterprise funds.FIREThe development of a regional response system for major incidents is of value to the Cityand Washington County as a whole.The Department is multi-functional, responsible for fire and emergency medical(including transport), fire prevention (including building inspection) and health issues.The retention of part time fire fighters and volunteers to augment full time paid resources.The use of day shift Lieutenants to assist with the management and administration of theDepartment.PARKS AND TREESThe Department’s use of volunteers is exemplary, and lowers the effective cost ofDepartment operations. The Department receives over 5,000 hours of volunteer serviceeach year.The Department has initiated a tree inventory plan, which the project team endorses andrecommends expanding.PLANNINGPage 39 of 107
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Table of ContentsTRANSMITTAL LETTER
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1. EXECUTIVE S UMMARYa. Charge from
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f. Summary of RecommendationsThe BR
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available through VLCT. This will s
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2: View City and staff responses to
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Building Inspector, half the depart
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should undertake this analysis prio
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Equipment, Streets, and Wastewater
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2. INTRODUCTIONa. History and Backg
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Administration and Finance Subcommi
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• Barre: City Clerk/Treasurer als
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Key Questions:• What is the FTE s
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Population 2010Total Admin/Fin Budg
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Budget Process Subcommittee ReportD
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CONCLUSIONS & RECOMMENDATIONS:The p
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Attachment 1Budget Process Subcommi
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Attachment 3NOTE: The following cha
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committee under a short deadline. T
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Total Long Term Debt per Capita:Lat
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Five City/Town Comparative Chart- D
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Department of Public Works over a p
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Health Benefits Subcommittee Report
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The following graph looks at change
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Matrix Subcommittee ReportJean Olso
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Planning Subcommittee ReportJane Ka
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Notes from Each Community:Much of t
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• Barre City: The Planning Depart
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Planning Departments by Town Exhibi
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and the City Manager should identif
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Public Safety Subcommittee ReportBo
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Recommendations:1. Time did not all
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nights, the shift coverage is only
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Significant Fall Hazards (SigHAZ):
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Further rationale for the above sug
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3. Roughly what is the percentage o
Page 75 and 76: Recommendations for DPW1. If Montpe
Page 77 and 78: [END PUBLIC WORKS SUBCOMMITTEE REPO
Page 79 and 80: According to the 2009 National Citi
Page 81 and 82: Table of Montpelier Recreation Depa
Page 83 and 84: during the school year. The Public
Page 85 and 86: Montpelier Barre Brattleboro Middle
Page 87 and 88: RECOMMENDATIONS• Other cities and
Page 89 and 90: Tax ComparisonsAppendix AMunicipal
Page 91 and 92: City/TownMedianMunicipalTax BillMun
Page 93 and 94: available for circuit breaker reduc
Page 95 and 96: 2). PROPERTY TAX TARGET: Do you hav
Page 97 and 98: considering the adoption of a Capit
Page 99 and 100: , · 1deductible, combined with a H
Page 101 and 102: Appendix Budget - 41/1DATE:TO:FROM:
Page 103 and 104: Other Employee-related increasesHea
Page 105 and 106: City of Montpelier 2012-13 Goals an
Page 107 and 108: Date Subcommittee Montpelier Growth
Page 115 and 116: Data Subcommittee Nine (9) City Fin
Page 117 and 118: Data Subcommittee - Montpelier Five
Page 119 and 120: Montpelier 20.1 2/ Annual Report /
Page 121 and 122: Montpelier 2012 / Annual Report / 2
Page 123 and 124: DireCt Debt Service Ratios - Debt P
Page 125: • In order to make the assessment
Page 129 and 130: The Department has initiated the co
Page 131 and 132: SECTIONRECOMMENDATIONENTITY /INDIVI
Page 139 and 140: SECTIONRECOMMENDATION8.1 (5) The Fi
Page 153 and 154: City of Montpelier - Department of
Page 155 and 156: City of MontpelierUSER: TPROVENCHER
Page 157 and 158: Asset Value & DepreciationAsset 10P
Page 159 and 160: REGULARLaboratory Preventative Payr
Page 161 and 162: City of MontpelierUSER: TPROVENCHER
Page 163 and 164: Work Order SummaryLabor Part Other
Page 165 and 166: Work Order SummaryWO#W/SMAINT24902
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Work Order SummaryWO#MHS24899 [COOL
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SCOPE OF WORK PERFORMEDDuring JUNE
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October 2012 Work, StreetsCulvert r
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RIDGE STREET RECONSTRUCTIONMONTPELI
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(0 C4.March 8, 2012I acknowledge th
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APPENDIX Rec 1FEBRUARY 2012 CITY CO
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those together.Mayor Hooper said th
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Council Member Timpone said they ha
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on, so they can perform their fiduc
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in terms of understanding the impli
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