Flex Plan Summary - Personnel - Sacramento County

HOW TO MAKE A CLAIMThe County uses a third party as the claims administrator. Once you enroll in the Plan they will send youan enrollment kit which explains how the Plan works, how to get reimbursed and how to contact them.They will provide you with an initial reimbursement voucher that you return to them along with proof ofthe expenses that you incurred. Copies of receipts need to be attached to your reimbursement voucher.If you elect automatic reimbursement you will need to complete a Dependent Care Contract which isavailable on the Sacramento County Department of Personnel Services Employee Benefits Officewebsite.The amount in your account will be available for reimbursement at any time during the Plan Year.However, the reimbursement cannot exceed the account balance. It is not necessary for you to haveactually paid an amount due for eligible dependent care expenses, only that you have incurred theexpense, and that services have been rendered.PARTICIPATION TERMINATIONYour participation will cease when you stop making contributions either due to your termination ofemployment or any allowable change event. If you have a balance left in your account you can continueto submit claims for expenses incurred before your participation ceased.Exception: The County allows you a grace period of 2 months and 15 days following the end of thecalendar year. Claims that you incur during the grace period may be reimbursed from money set asideduring the prior plan year. A grace period shall apply only if you are participating on the last day of theplan year (i.e. had a full required salary reduction for the month of December).12