CHARTER / RECHARTER OF A FORMATION - Scouts Queensland

CRITERIA FOR THE CHARTERINGPlease initial and date each box in the COMPLETED column to indicate its completionPLEASE NOTE: It is not a requirement to compile a dossier of evidence to complete this form (i.e. evidence of yourevacuation plan should be that it is displayed in your meeting place).SECTION 1All eleven (11) items in section 1 of the criteria must be completed on an annual basisREQUIREMENT 2020 PERFORMANCE INDICATOR1. Duty Statements2. Blue Cards3. Induction Program4. Census Return5.All appointed Adult Members andCommittee Members/Office bearershave a copy of their duty statementand are briefed on their role.Note: A copy of the standard Duty Statements can be found inthe Charter Manual and within Queensland Branch ScoutingInstructions.A check has been done on the statusof all Adults Members (includingAdult Support Members) attached tothe Formation. Where appropriatethe required follow up has beenactioned. (refer to the WeeklyFormation Update)Documented Induction Plan forLeaders and Parents and newMembers.Note: Leaders and Parents need to be welcomed into theformation. The intention of this program is to make sure thatthey are introduced to the Leaders of the Group and tobecome familiar with the facilities which the Formation hasavailable.Have submitted the last requiredAnnual Census Return either via theinternet or in paper formatHave reviewed and updated recordsin SMS (Scout Membership System)APPLICABLE TO(Please cross appropriate box )Scout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchCOMPLETED6. Program recordsMaintain a record of the programactivities and their level of successFellowship7. Finance ReturnThe last required Annual FinanceReturn has been submitted andreceived by Branch Headquarters.Scout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipPage 3 of 9

8. Property Return9. Formations whohave anoutstandingdebtors accountbalance in 90 daysor over10. Signage11. 2020 Plan ALLThe last required Annual PropertyReturn has been submitted andreceived by Branch Headquarters.Payment Plan, agreed to by BranchFinance Controller, in place to rectifysituationA sign on your meeting place statingSection meeting times and contactphone number.Have a documented 2020 Plan,including Membership growthtargets.Note: A copy of the 2020 Plan is to be attached to thisdocument for forwarding to Branch Headquarters.Formation attached to BranchScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchPage 4 of 9

SECTION 2Once the Formation has been Chartered section 2 is required to be completed on a bi‐annual basis.MANAGEMENTUnder the Management Chartering Criteria:A Scout Group must complete at least 4 of the criteria number 1 through to 8A District Rover Scout Crew must complete at least 3 of the criteria number 9 through to 14A District Venturer Scout Unit must complete at least 3 of the criteria number 10 through to 14A Fellowship must complete at least 3 of the criteria number 14 through to 17A Formation attached to Branch (or Region) must complete all sections where indicatedREQUIREMENT 2020 PERFORMANCE INDICATOR1. Group Leader /DistrictCommissioner /RegionCommissionerappointed or apersoncommencing in theroleCertificate of Appointment or A1processed for the appointment or aLeader in Charge has been appointedusing Form A81 and has not been inthe appointment for more than six(6) months.APPLICABLE TO(Please cross appropriate box )Scout GroupDistrictRegionCOMPLETED2. Program delivery3. ExecutiveCommitteeappointed4. Adult ResourcesCommittee5. Adult DevelopmentPlans6. Group Council7. Formation FinanceThere is an Appointed Leader in eachSection operating or A1 processedfor the appointment. (ForFellowships managed by thePresident / Chairman)Chairman, Secretary and Treasurerappointed and all signed up as anAdult Support Member Uniform orNon Uniform or A1 processed for theappointment.Committee Members appointed.Note: The Adult Resources Committee consists of theFormation Leader, the Formation Chairman and one (1) otherperson. The role of the committee is to be continually lookingfor suitable people to take up leadership appointment withthe formation.ADPs are completed for all AdultMembers that are eligible and arerecorded and consideration has beengiven to short and long term needsrelative to succession planning.Agenda specifying – planning,Program delivery and ongoingtraining of Members of GroupCouncil.A fully completed operating budgetfor the Formation.Scout GroupScout GroupDistrictRegionScout GroupDistrictRegionScout GroupDistrictRegionFormation attached to BranchScout GroupScout GroupDistrictRegionFormation attached to BranchPage 5 of 9

LEADERSHIPUnder the Leadership Chartering Criteria 1 of the 2 criteria is required to be completed however for a Scout Groupitem 1 must be completed.REQUIREMENT 2020 PERFORMANCE INDICATOR1. Training2. RecognitionSchedule for completion of formaltraining for all adults and calendar ofopportunities for ongoing training.Documented process and formalrecords to acknowledgeachievements by Adults and YouthMembers. Records to recogniseachievement in the formal lines (i.e.Leader/Member Awards and YouthAward Scheme)APPLICABLE TO(Please cross appropriate box )Scout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchCOMPLETEDPROGRAMUnder the Program Chartering Criteria 2 of the 3 criteria is required to be completed however for a Scout Group,District Venturer Scout Unit, District Rover Scout Crew or Fellowship either item 1 or 2 (not 1 & 2) must be completed.REQUIREMENT 2020 PERFORMANCE INDICATOR1. Short term2. Long term3. Support Programs6 month outline plan of activitiesincluding Camps, Advancementceremonies etc.12 month outline plan of activitiesincluding Camps, Advancementceremonies etc.Calendar of intended and specialisedevents, i.e. Abseiling, Air Activities,boating certificate etc.APPLICABLE TO(Please cross appropriate box )Scout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipFormation attached to BranchScout GroupDistrictDistrict Rover Scout CrewDistrict Venturer Scout UnitRegionFellowshipCOMPLETEDPage 7 of 9