General Information for Participants 8th Session of the Technical ...

General Information for Participants8th Session of the Technical Committee of UNAPCAEM23-25 October 2012Kandy, Sri Lanka1. Venue and DateThe UNAPCAEM 8th Technical Committee (TC) meeting will be held at Kandy, SriLanka, from 23-25 October 2012. Procurement for lodging and meal arrangement inKandy is made by UNAPCAEM. The specific venue/name of the hotel will becommunicated later.For information on Kandy, please visit http://www.kandycity.org/.2. International Air Travel and DSA (Daily Subsistence Allowance)For participants sponsored by UNAPCAEM, the participants will be provided with themost direct economy round-trip air ticket (home country / Colombo / home country) toarrive at Colombo on 22 October and to depart Colombo on 26 October 2012. A dailysubsistence allowance (DSA) for the duration of your participation in the event will beprovided in accordance with UN rules and regulations.One extra day DSA will be provided to cover the transit expenses for places en route toand from airport and other miscellaneous including visa application fees.To facilitate the payment of subsistence allowance, eligible participants are requested tosubmit their air tickets, passports and copy of first page, copy of e-ticket(s) and inboundboarding passes to UNAPCAEM staff on duty upon registration.DSA will be distributed on 23 October. Participants are therefore recommended to bringsome pocket money to cover hotel expenses on 22 October.Sponsored participants are expected to stay for the full duration of all events. However, iffor any sudden reason, they are unable to stay for the full duration of the event, they arerequested to inform UNAPCEM staff as soon as possible so that their daily subsistenceallowance will be adjusted accordingly.3. Transportation to / from AirportThere will be airport pick-up upon arrival arranged by our co-host in Sri Lanka. The localcontact details for airport pick-up are as follows:Dr. Abeysinghe M.H.M. BandaraChief EngineerDepartment of Agriculture, Sri LankaTel: +94 812388155Mob.: +94 714133403Fax: +94 812388155E-mail: mhmabe@yahoo.comPlease kindly communicate your flight schedules and your intention to use such service toUNAPCAEM. Participants can also visit the website of Colombo-BandaranaikeInternational Airport (CMB) at http://www.airport.lk/getting-arround/getting-arround.php.for further information of transportation to and from the airport.

4. Visa RequirementsParticipants should obtain an entry visa to Sri Lanka, if necessary, from the Embassy orConsulate of Sri Lanka located in your respective country before departing for Sri Lanka.Details of the Sri Lankan contact person are as follows:Dr. Abeysinghe M.H.M. BandaraChief EngineerPeradeniyaDepartment of Agriculture, Sri LankaTel: +94 812388155Mob.: +94 714133403Fax: +94 812388155E-mail: mhmabe@yahoo.com5. Accommodation and FoodParticipants ARE STRONGLY RECOMMENDED to stay at Golden Star Beach Hotelnear the Colombo-Bandaranaike International Airport (CMB) on 22 October after arrival.All participants will leave by bus for Kandy from the Golden Star Beach Hotel at 8:00AMSHARP ON 23 OCTOBER 2012. Contact details of the hotel are as follows:Golden Star Beach HotelTel: +94 31 2233 564/5Fax: +94 31 2238 266Email: goldenst@gsbhlk.comWebsite: http://www.goldenstarbeachhotel.com/Address: No: 163, Lewis Place, Negombo, Sri LankaTime from Airport: 20 minutes driveOn 22 October, participants are responsible for settling both their own room bills andnon-room hotel bills (personal expenses such as room serive, meals, mini-bar, use oftelephone, laundry, Internet, business centre, etc.). A full day DSA of $78 will be provided.For accommodations on 23-24 October at the meeting venue in Kandy, UNAPCAEM willcover lodging and food, and participants are responsible for settling their own non-roomhotel bills (personal expenses such as room service, mini-bar, use of telephone, laundry,Internet, business centre, etc.). As per UN rules and regulations, 20% DSA will beprovided.On 25 October, all participants will leave for a field trip and return to the Golden StarBeach Hotel by bus for an overnight stay before departure for home on 26 October.Participants are responsible for lodging and food during the field trip. A full day DSA of$78 will be provided.Participants are responsible for making hotel reservations for 22 October and 25 Octoberat the Golden Star Beach Hotel.RegistrationAll participants are requested to register at the registration desk located either in the hotellobby or in front of the meeting room between 1300 and 1330 hours on 23 October.6. Medical Service and First AidPlease note that medical insurance is NOT provided to participants neither by

UNAPCAEM nor the host government, and all medical-related costs, if incurred, shall beborne by the participants.7. ElectricityThe voltage in Sri Lanka is 230 volts, 50 Hz. Participants with other voltage requirementsfor their appliances should bring universal adapter and / or converter kit.8. Foreign Exchange and BankingSri Lankan currency is Sri Lankan Rupee (LKR), and internationally recognizedcurrencies and traveller cheque is exchangeable at airport, banks, etc. The organizer willprovide necessary help to participants for matters related to foreign currency exchange.The exchange rate is approximately USD 1.00 = LKR 132.9. Financial and Administrative ArrangementsIn those cases where the participation costs are borne by UNAPCAEM, its financialresponsibilities will be limited to meeting travel expenses as indicated above. All otherexpenses are the sole responsibility of the participants themselves, for example:• All expenses in the home country incidental to travel abroad, including expenditurefor visa, medical examination, inoculations and other such miscellaneous items andinternal travel to and from the airport of arrival and departure in the home country;• Salary and related allowances for the participants during the period of the event;• Cost incurred by participants in respect of insurance, accident insurance, medical billsor hospitalization fees in connection with attending the event;• Compensation in the event of death or disability of participants in connection withattending the event;• Any loss of or damage to personal property of participants while attending the eventor losses or damages claimed by third parties as a result of any negligence on the partof the participants;• Any other expenses of a personal nature, not directly related to the purpose of theevent.10. Sri Lankan Customs RegulationsPlease visit the Sri Lanka Customs website: http://www.customs.gov.lk/ for detailedcustoms regulations.11. UNAPCAEM Contact InformationMs. Yuee FengTel: +86 10 82253581-193Mob.: +86 13701015840Fax: +86 10 82253584Email: fengyuee@unapcaem.org