Payroll & HRMS Presentation - Osource India
Payroll & HRMS Presentation - Osource India
Payroll & HRMS Presentation - Osource India
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DrafHUMAN RESOURCEMANAGEMENT SYSTEM(<strong>HRMS</strong>)t3
<strong>HRMS</strong> at a GlanceDrafRecruitmentOn-BoardingEmployeeProfileEmployeeSelf ServiceAppraisal &TrainingPromotion &TransferSeparationt4
Recruitment Module WorkflowManpowerBudgetingRequisitionRequisitionApprovalRequisitionSecondApprovalDrafCandidateApplicationIssue offerletterShortlistCandidatesDefine CTCstructureInterviewScheduleAccept offerletterInterviewFeedbackGenerateAppointmentLetterRequisitionClosuret5
On-boarding Module WorkflowCandidateDrafJoiningDetailsInduction DocumentUploadInduction SetupInductiontConfirmation –EmployeeConfirmation –Reviewer6
Employee Self Service ModuleLeaveDrafEmployeeIssueTrackerAssetManagementSelfServiceAttendanceCTCReimbursementtTravel &BusinessExpenses<strong>Payroll</strong>Portal7
CTC Reimbursement Module WorkflowDrafCTC ClaimCTC AcknowledgementCTC Claim SettlementtCTC Payment8
Appraisal Module WorkflowAppraisal Cycle DefinitionAppraisal InitiationAppraisalDrafSelfSubordinatesSupervisortHead of DepartmentPeer9
Training Module WorkflowCourseSetupDrafTrainingCalendarDefinitionEmployee –TrainingRequisitionHR –TrainingRegistrationTrainingTrainingFeedbackTrainingOnlineExaminationRequisitionApproval10tTrainingResult
Promotion Module WorkflowPromotionDrafDefine CTC StructurePromotion Letter Generationt11
Transfer Module WorkflowDrafTransfer OutTransfer InEmployee master data tupdationTransfer Letter Generation12
Separation Module WorkflowDrafOnline Resignation Resignation Approval Exit InterviewResignation DueUpdationtResignation DueClearance13
DrafLEAVE MODULEt14
Leave Module WorkflowLeave Master Leave Entitlement Leave ApplicationDrafLeave ApprovalLeave RevokeApplicationLeave RevokeApprovalLeave BalanceUpdationtLeave Reports15
Features of Leave Module – Master SetupLeave TypeDrafMasterEmployeewise leaveentitlementSetupLeaveApprovalLevelNewemployees/joinersLeaveEntitlementmastertLeave Year16
Features of Leave Module – TransactionsLeaveApproverViewLeaveView/EditDrafEncashmentEntryYear EndProcessLeave EntrytTransactionsReports17
Features of Leave Module – ReportsReportsEmployeebalancereportDrafLeavepending forapprovaltreportLeave TypereportLeavefalling inselectedmonthreportLeaveencashmentreport18
DrafATTENDANCE MODULEt19
Attendance Module WorkflowDrafText File Generation Upload of data Validation of dataCorrection andUpdationtReporting20
Features of Attendance Module – Master SetupEmployeemasterDraf MasterSetupShift DutyTimingtShiftAllocationmaster21
Features of Attendance Module – ReportsReportsDrafDailyAttendancereportLateAttendancereporttOver timereportAbsentreportDutyRostersheet22
DrafPAYROLL MANAGEMENTt23
<strong>Payroll</strong> Management – CapabilityDraf350000MonthlyEmployeeRecords150+ClientstHandling <strong>Payroll</strong>Since 199424
Differentiating FactorsPlatform BasedOutsourcingDraf(Ready WebBasedTechnologyApplications)Multi - LocationDeliveryCapabilitytOptimumBlend ofTechnology &Process – CA& ITBackgroundFocus onDomesticOutsourcing &Non VoiceDomain25
<strong>Payroll</strong> Management – Service OfferingsBase<strong>Payroll</strong>ServicesDrafInput CompilationSalary ProcessingStatutory Challans &ReturnsPay Slips & Tax SheetsForm 16, 16A, 24WebPortalServicesView Pay SlipsView Tax SheetsEntry of InvestmentDeclarationsTax SimulationSupportServicesEmployee Query Support-Helpdesk, Email, InboundTelephonic & Online ChatPF Management (RPFC& Trust)Gratuity Management(LIC & Trust)CTCExpenseCollection of Vouchers &Supporting DocumentsProcessing of VouchersVerification of SupportingDocumentsReimbursement UploadFull & Final SettlementsEmployee QueryResolutionExternal Auditors -SupportLeave ManagementtAttendance ManagementIntegration with SwipeCard SystemsSuperannuationManagement (LIC &Trust)ESIC ManagementReimbursement Pay-SlipsEmployee Query SupportCTC Limit Monitoring26
<strong>Payroll</strong> Processing MethodologyStage 1 Stage 2 Stage 3 Stage 4GatherDrafReceipt ofInputsValidation ofInputsProcessUpload ofInputs inSystemVerification ofInputsUploadedReviewVerification ofTax DeductionsCrossVerification ofInputsOutputSalaryRegisters &Bank UploadsPay Slips & TaxSheetsConversion ofInputs inUploadableFormattSalaryProcessingTaxComputationComparisonwith PreviousMonth SalaryRegistersStatutoryChallans &ReturnsMIS Reports &Scorecard27
F & F ProcessDraft28
<strong>Payroll</strong> Transition ApproachRequirementAnalysisSoftwareCustomizationDrafGo Live!!Training – InternalTeam & ClientSoftware TestingtParallel RunProductionMigrationMaster DataConversion &Upload29
Migration Overview – Timelines & ActivitiesDraf• Process Understanding &MappingIII• Software Customization• Testing & Rollout• Data Migration• Test/Dummy RunIII• Parallel Run• Changes, if any• Go Livet7 Days 10 Days7 Days 10 Days 1 Month30
DrafCOST BENEFIT ANALYSISt31
In-house Operations vs Outsourced OperationsIn-house OperationsOutsourced OperationsCost ElementsManpower Cost – Processing & Supervisory StaffDrafOther Indirect Cost such as Staff Welfare, Incentives,Bonus etcCost of Software Application & ImplementationCost of Database LicenseSoftware & Database AMC CostInfrastructure Cost such as workstations, servers,desk etcDependency on the Software Application provider forimplementing the required patches in terms of anychanges in the tax compliance structureLump-sump, generally based on the employee strength/number of transactions, results in –savings ranging from 20-40%Service Provider is responsible for the sameGenerally, Lack of pre-defined Service Levels, QualityBenchmarks & Valued Added ServicestMore time is spent on ensuring Accuracy & ComplianceOver-burdening of the processing staff leads to avoidanceof the queriesLack of exposure to the industry-best practicesAssured Quality & Service LevelsEnhanced Query ResolutionAllows Organizations to Concentrate on Core BusinessOutside Expertise & Adherence to the Best Practices inOutsourced setup32
Select CredentialsDrafFour of Top – TenTwo of Top – FiveFund AccountingServicesOrganizationsTwo of Top –Five Print MediaOrganizationsFive of Top –Ten HotelsLife InsuranceCompaniesTwo of Top –tFive TelecomCompaniesThree of Top –Five FinancialServices GroupThree of Top –TenPharmaceuticalCompanies33
FAO | HRO | IT | Operations | ConsultingMumbai | Noida | Hyderabad | Bangalore | KolkataJuly 2007This document contains unpublished confidential and proprietary information of <strong>Osource</strong> (<strong>India</strong>) Private Limited. Nodisclosure or use of any portion of these materials may be made without the express written consent of <strong>Osource</strong>.
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