On-line Buyer's Guide - Penn Purchasing Services - University of ...

On-line Buyer’s GuidePrepared for University of Pennsylvaniahis guide shows how to use the Pomerantz supplier websiteto purchase office furniture and related servicesthrough your procurement system.It walks through two types of procurement.Retrieve QuotesReview and submit quotes back to your requisition.Shop in a CatalogShop for U of P preferred products in a catalog,place them in a shopping cart,and return them back to your requisition.Last Revised: 09/23/2009Version: 1.0

Getting to the Pomerantz/Steelcase punchout siteFrom the Penn Marketplace home page – click on the Steelcase icon from the punchout section as seenbelow.

Retrieve QuotesSubmit furniture quotes to catalog requisition.Step 1. Pomerantz Prepares Quote1.1 Pomerantz Creates Quote.A furniture quote is created.1.2 You Notify Pomerantz.When you are ready to prepare a requisition, notify thePomerantz.1.3 Pomerantz publishes the quote.Pomerantz publishes the quote to the punch-out site.1.4 Pomerantz eMails you.An email notifies you that a quote is ready to be reviewedand loaded to your requisition.Sample Email NotificationDate: TodayTo: B(RequesBrn Caputo (Requestor)From: A. A. Pomerantz & Co.Subject: Quote 1830211.4Attachment: Quote 183021Quote 183021 is is complete and can be be reviewed, andsubmitted to to your requisition.Please log-in to to purchase system, click the Pomerantzsupplier link.. Select the campus you are buying for.On the “Shop Page” click on the “Quotes AwaitingApproval” link.Step 2. Log into UPenn Procurement & create a catalog requisitionStep 3. Select Steelcase Punch-out Supplier IconStep 4. Find Your Quote4.1 Select Quotes AwaitingApproval link in the left margin.4.1The system searches for all quotes inthe past 60 days that have beenassigned to your email address.They appear at the bottom of theQuotes Awaiting Approval page.4.2 Click on the Quote Number toview the quote detailsNote: If quote (s) do not appear on thepage, remove your email address fromthe “Search By” field, and enter thequote number in the quote number field. 4.2

Shop in a CatalogShop in an on-line catalog and submit a cartFollow the steps 2, 3, & 4 shown earlierIn this document.On the Shop page, scroll down or clicklinks in the left margin to access Catalogs.Step 1. Find Products1.1Click images or underlined text to viewmore detailed information.1.1 Clicking on Leap chair takes you to thenext screen.2.5Step 2. Select Options2.1 Select options by clicking radio buttons.2.2 Click Preview to view your selections.2.3 Enter a quantity in the Quantity field.2.4 Click the “Add to Cart” button.2.12.5 Click the “Go to Cart” button2.32.42.2Step 3. Review and Submit Cart3.1 Click the “Check Out” button.The cart is returned to your requisition.All line detail in the cart populatesseparate lines in your requisition.3.2 End Session.Return to SciQuest to finish the requisition.Note: The order is not placed until submittedand fully approved.

Returning to the Penn MarketplaceAfter you click the checkout button on the Pomerantz punchout site – you will be placed back into thePenn Marketplace with the item already in your cart.