(1) The Board of Commissioners, in and for the ... - Scott County

PAGE 1BOARD OF COMMISSIONERSCOUNTY OF SCOTTFEBRUARY 7, 2012(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in theCourthouse Board Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., withthe following members present: Commissioner Wolf, presiding, Commissioner Wagner,Commissioner Menden, Commissioner Marschall, and Commissioner Ulrich.(2) County Staff Present:A. Lezlie Vermillion, Deputy County AdministratorB. Pat Ciliberto, County AttorneyC. Susan McNellis, First Assistant County AttorneyD. Vicki Sauter, Sheriff’s Administrative AssistantE. Kevin Studnicka, SheriffF. Doug Schnurr, Sheriff’s CaptainG. Scott Rettke, Assistant Jail AdministratorH. Mark Welsh, Corrections OfficerI. Jeff Swedin, Sheriff’s CaptainJ. Dean Opatz, Chief Deputy SheriffK. Terence Chacka, AppraiserL. Jessica Barnick, Field Probation OfficerM. Rich Bierlein, Field Probation OfficerN. Layne Wiborg, Field Probation OfficerO. Al Godfrey, Community Corrections DirectorP. Len Laxen, Construction SupervisorQ. Mike Fashant, Senior Public Works TechnicianR. Kim Saxon, Senior Legal AssistantS. Lori Jaakola, Senior Legal AssistantT. Lynn Hanson, Field Probation OfficerU. Judy Savage, Assistant Probation OfficerV. Juliene Smieja, Administrative SpecialistW. Jennifer Deschaine, Health and Public Services DirectorX. Terry Raddatz, Clinical DirectorY. Chuck Mallory, Facilities Project SupervisorZ. Ranae Eichstadt, DriverAA. Diana Johnson, Employment and Training CounselorAB. April Hopkins, Employment and Training CounselorAC. Tanya Roberts, Employment and Training CounselorAD. Sherri Birkholm, Case AideAE. Deb Greening, Financial Assistance SupervisorAF. Terry Anderson, Child Care Assistance SpecialistAG. Leslie Letson, Financial Assistance SpecialistAH. Erin Holtkamp, Financial Assistance SpecialistAI. Brandon Kmety, Financial Assistance SpecialistAJ. Steve Steuber, EnvironmentalistAK. Mike Callahan, Highway Maintenance WorkerAL. Paul Nelson, Natural Resource Program ManagerAM. Joyce Arlt, Information Technology ManagerAN. Joe Mueller, Senior Systems Support AnalystAO. Noreen Kleinfehn-Wald, Nursing Team Leader

PAGE 2February 7, 2012AP. Jennifer Schultz, Procurement ManagerAQ. Nancy Sjoberg, Technical Support SpecialistAR. Jack Kemme, Employee Relations DirectorAS. Jolynn Spaeth, Telecommunications SpecialistAT. Mary Houn, Senior Systems Support AnalystAU. Rick Stein, Senior Systems Support AnalystAV. Judith Brumfield, Health and Human Services Deputy DirectorAW. Vanessa Birdsey, Library DirectorAX. Marilyn McCarter, Chief Information OfficerAY. Lisa Kohner, Public Affairs CoordinatorAZ. Kevin Ellsworth, Chief Financial OfficerBA. Jane Hansen, Administrative AssistantBB. Debra Brazil, Deputy Clerk to the Board(3) Guests Present:A. Jeffrey Will, JordanB. Mervyn Brenke, JordanC. Thom Boncher, JordanD. Jerry Maas, Credit River TownshipE. Ted Kornder, St. Lawrence Town Board(4) Media Present:A. John Mueller, Belle Plaine HeraldB. Shannon Fiecke, Shakopee Valley News(5) Minutes:On a motion by Commissioner Ulrich, seconded by Commissioner Marschall, the Minutes ofJanuary 24, 2012 were approved unanimously.(6) Recognition of Interested Citizens:Jeffrey Will, Jordan, proposed the idea of developing 15 acres of County-owned propertylocated along Highway 169 in Sand Creek Township as a trap shooting range. Mr. Will statedthat he is the head coach for the Jordan trap shooting team and he expressed the frustration allthe teams have with the lack of available facilities. Mr. Will provided estimated costs, possiblefunding sources and potential revenue estimates.(7) Consent Agenda:A. Commissioner Marschall moved, seconded by Commissioner Ulrich to authorize theextension of the Grant Agreement with the Board of Water and Soil Resources Fiscal Year 2010Competitive Grant Program – Project C10-30. The motion carried unanimously.B. Commissioner Marschall moved, seconded by Commissioner Ulrich to adoptResolution No. 2012-027; Authorizing the Execution of a Memorandum of Agreement“Pertaining to Coordination and Cooperation of Activities and Programs Related to Protectionand Management of the Southwest Metropolitan Area’s Ground Water and Surface WaterResources.” A copy of the resolution is available in the office of the County Administrator and ismade a part of this record by reference. The motion carried unanimously.

PAGE 3February 7, 2012C. Commissioner Marschall moved, seconded by Commissioner Ulrich to approve theamended Joint Powers Agreement with the Metropolitan Emergency Services Board andapprove the extension of the term of the Agreement through December 31, 2016. The motioncarried unanimously.D. Commissioner Marschall moved, seconded by Commissioner Ulrich to approve anincrease from $45 to $60 for the annual non-resident library card fee. The motion carriedunanimously.E. Commissioner Marschall moved, seconded by Commissioner Ulrich to approve therenewal of a Service Agreement with Augustana Emerald Care, LLC, effective February 1, 2012through June 30, 2013 for health services authorized by case managers for clients based onindividual client needs, specifically, home and community based services. The motion carriedunanimously.F. Commissioner Marschall moved, seconded by Commissioner Ulrich to adoptResolution No. 2012-025; Authorizing the Purchase of a Fishing Pier From Minncor for CedarLake Farm Regional Park in the Amount of $39,122.62. A copy of the resolution is available inthe office of the County Administrator and is made a part of this record by reference. Themotion carried unanimously.G. Commissioner Marschall moved, seconded by Commissioner Ulrich to adoptResolution No. 2012-026; Authorizing Final Payment to Traffic Marking Service, Inc. for the2011 Reflectorized Epoxy and Latex Pavement Markings in the Amount of $1,000. A copy ofthe resolution is available in the office of the County Administrator and is made a part of thisrecord by reference. The motion carried unanimously.H. Commissioner Marschall moved, seconded by Commissioner Ulrich to adoptResolution No. 2012-028; Approving an Agreement With Barr Engineering for EnvironmentalEngineering Consulting Services for the Jordan Aggregates Environmental Impact Statement.A copy of the resolution is available in the office of the County Administrator and is made a partof this record by reference. The motion carried unanimously.I. Commissioner Marschall moved, seconded by Commissioner Ulrich to approve theconversion of a full-time Help Desk contracted position to a full-time County employee position.The motion carried unanimously.J. Commissioner Marschall moved, seconded by Commissioner Ulrich to adoptResolution No. 2012-030; Approving Separation Pay for Non-Bargaining Employees to bePlaced in the Employee’s Individual Account With the State Post-Retirement Health CareSavings Plan Effective February 13, 2012 Through February 12, 2014, and RescindingResolution No. 2010-016. A copy of the resolution is available in the office of the CountyAdministrator and is made a part of this record by reference. The motion carried unanimously.K. On the recommendation of the County Administrator, Commissioner Marschall moved,seconded by Commissioner Ulrich, to approve the payroll processing of personnel actionsindicated below and certified by the Employee Relations Director and the Appointing Authority tobe in compliance with provisions of Minnesota Statutes 375.56 - 375.71 and the Scott CountyMerit Personnel System:1. Separation in employment for Eric Schultz, Intermittent (2% FTE) Unclassified FacilityProbation Officer, Health and Human Services Division, effective 12/20/11.

PAGE 4February 7, 20122. Separation in employment for Andrew Chapeau, Intermittent (5% FTE) Unclassified FacilityProbation Officer, Health and Human Services Division, effective 01/19/12.3. Separation in employment for Joseph West, Intermittent (34% FTE) Unclassified DeliveryPerson, Community Services Division, effective 02/13/12.4. FT Probationary employment for Kevin Heise, Information Technology Manager,Information Technology Division, effective 01/30/12.5. FT Probationary employment for Deborah Simonson, Assistant County Attorney III,Attorney’s Office, effective 02/01/12.6. PT Probationary (70% FTE) employment for Jennifer Roemhildt, Public Health Nurse,Health and Human Services Division, effective 02/13/12.7. FT Temporary employment for Bonita Kaye, Unclassified Employment/Training Counselor,Health and Human Services Division, effective 01/23/12.8. Intermittent (20% FTE) employment for Gregory Felt, Unclassified Highway Engineer,Community Services Division, effective 02/06/12.9. Intermittent (3% FTE) employment for Kathleen Burkland, Unclassified Public HealthNurse, Health and Human Services Division, effective 02/13/12.10. Intermittent (2% FTE) employment for Korin Barta, Unclassified Facility Probation Officer,Health and Human Services Division, effective 01/19/12.11. The recognition of the following individuals as volunteers which will enable them to becovered for liability insurance purposes in accordance with the insurance contractscurrently in force with Scott County:AdditionsJoanne RosenbergPatience EllingsonJacqueline SchwartzThe motion carried unanimously.(8) Provide a Supportive Organizational Culture:On behalf of the Board, Vice Chair Marschall presented the following employees withservice awards:5 YEARSMagnuson, William Corrections Officer Sheriff's OfficeJackson, Vicki Financial Assistance Specialist Health and Human Services DivisionArlt, Joyce Information Technology Manager Information Technology DivisionAnderson, Christy Receptionist Community Services DivisionHopkins, April Employment/Training Counselor Health and Human Services DivisionBalliet, Donovan Systems Support Analyst Community Services DivisionLetson, Leslie Financial Assistance Specialist Health and Human Services DivisionBarnick, Jessica Field Probation Officer Health and Human Services DivisionNelson, Paul Natural Resources Program Manager Community Services DivisionNguyen, Vincent Corrections Officer Sheriff's OfficeChacka, Terence Appraiser III Community Services DivisionGregory, Timothy Corrections Officer Sheriff's OfficeWiborg, Layne Field Probation Officer Health and Human Services DivisionJohnson, Jean Field Probation Officer Health and Human Services Division

PAGE 5February 7, 2012Ohm, Elizabeth Library Associate Community Services DivisionBurke, Rebecca Library Associate Community Services DivisionReber, Jill Library Associate Community Services DivisionBarnett, Justin Corrections Officer Sheriff's OfficeSaxon, Kim Senior Legal Assistant Attorney's OfficeSmith, Nichole Social Work Case Manager Health and Human Services DivisionEichstadt, Ranae Driver Community Services DivisionMillard, Randy Highway Maintenance Worker Community Services DivisionTurek, Michael Sheriff's Deputy Sheriff's OfficeSames, Kory Sheriff's Deputy Sheriff's OfficeSmieja, Juliene Administrative Specialist Health and Human Services Division10 YEARSHallberg, Nikki Child Protection Worker Health and Human Services DivisionRichardson, Kari Highway Maintenance Worker Community Services DivisionRavnholdt, Marc Corrections Officer Sheriff's OfficeKleinfehn, Noreen Nursing Team Leader Health and Human Services DivisionDmitrieva, Ludmila Accounting Technician Health and Human Services DivisionJaakola, Lori Senior Legal Assistant Attorney's OfficeBrown, Steven Social Work Supervisor Health and Human Services DivisionJones, Kathryn Facility Probation Officer Health and Human Services DivisionLannon, Michael Maintenance Worker III Community Services DivisionJones, Steven Principal Financial Analyst Office of Management and BudgetBierlein, Rich Field Probation Officer Health and Human Services DivisionQuade, Angeline Child Support Officer Health and Human Services DivisionBrown, Ali DT&H Program Coordinator Health and Human Services Division15 YEARSSwedlin, Jeffrey Sheriff's Captain Sheriff's OfficeHanson, Lynn Field Probation Officer Health and Human Services DivisionAnderson, Terry Child Care Assistance Specialist Health and Human Services DivisionWilliams, Danelle Social Work Case Manager Health and Human Services DivisionFeist, Lois Library Associate Community Services DivisionEnzenauer, Gloria Library Associate Community Services DivisionCallahan, Michael Highway Maintenance Worker Community Services DivisionMueller, Joseph Senior Systems Support Analyst Information Technology Division20 YEARSDavis, Kathleen Assistant Facilities Manager Community Services DivisionHanke, Terri DT&H Program Coordinator Health and Human Services DivisionWineman, Kevin Social Work Case Manager Health and Human Services Division

25 YEARSFebruary 7, 2012PAGE 6Raddatz, Terryl Clinical Director Health and Human Services DivisionHansen, Jane Administrative Assistant-Uncl Office of Management and BudgetMarkve, Margaret Land Title Specialist Community Services DivisionFashant, Michael Senior Public Works Technician Community Services DivisionBuesgens-Pulk,Shona Social Work Supervisor Health and Human Services Division30 YEARSBusch-Koehnen,Janice Business Center Manager Health and Human Services DivisionSchmitt, Peter Environmentalist III Community Services Division35 YEARSSauter, Vicki Sheriff's Office Administrative Asst. Sheriff's OfficeChair Wolf recessed the meeting at 9:40 a.m. for a reception in honor of the awardrecipients and reconvened at 10:02 a.m.(9) Develop Strong Public Partnerships:Commissioner Wolf moved, seconded by Commissioner Wagner to adopt Resolution No.2012-031; Requesting the United States Department of Agriculture Farm Service AgencyMaintain Operations Within Scott County. A copy of the resolution is available in the office ofthe County Administrator and is made a part of this record by reference. The motion carriedunanimously.St. Lawrence Town Board Chair Ted Kornder requested that copies of the adoptedResolution be forwarded to all state and federal legislators.(10) Manage Challenges and Create Opportunities:Natural Resources Program Manager Paul Nelson requested authorization to release theScott Watershed Management Organization (WMO) Plan Amendment #2 for the 60 day reviewperiod. Mr. Nelson explained that when the original Scott WMO Plan was approved in 2009 anumber of studies were underway and it was anticipated that amendments would be needed.The process for the Amendment from the time it is released for review until it is submitted to theBoard of Water and Soil Resources for consideration and approval and presented to the CountyBoard for final approval was outlined.Mr. Nelson reviewed the following new capital projects which are being added to the ScottWMO Plan. Mr. Nelson added that projects must be included in the Plan to be eligible for CleanWater Fund applications.West Cedar Subwatershed PracticesCleary Lake Regional Park Parking Lot ImprovementsStabilization of Ravines in the Blakeley AreaClarks Lake Restoration

PAGE 7February 7, 2012Commissioner Marschall moved, seconded to Commissioner Ulrich to authorize the releaseof the Scott Watershed Management Organization Plan Amendment #2 for the 60 day reviewperiod. The motion carried unanimously.(11) Assure Long Term Fiscal Stability:Commissioner Menden expressed his disapproval of the County policy that allows annualcontracts under $25,000 to be approved by the County Administrator without having to bepresented to the Board of Commissioners. Commissioner Menden stated that he would like thislimit lowered to $10,000. Commissioner Menden specifically mentioned his concern regardingthe contract with a lobbyist and the contract for a shed on the Doyle-Kennefick property.Commissioner Menden felt that the public and the Commissioners are finding out aboutcontracts and projects after the fact. Commissioner Wagner agreed with CommissionerMenden and stated his displeasure with the lobbyist contract.Commissioners Ulrich and Marschall disputed Commissioner Menden’s claims stating thatthe shed at the Doyle-Kennefick had been discussed at several County Board meetings andthat the lobbyist contract had been presented at the Chair/Vice Chair meeting and the ScottCounty Legislative Committee. Commissioner Ulrich provided examples of how Scott Countyand cities have benefited from funding that has been received through the help of a lobbyist.Chair Wolf suggested that rather than changing the policy, if a Commissioner has an issueor question regarding a specific contract, that contract could be brought before the Boardregardless of the amount.Considerable discussion followed and Chair Wolf requested that this item be discussedfurther in a County Board workshop.(12) Manage Challenges and Create Opportunities:Commissioner Menden questioned the handling of a complaint that has been filed againstan employee by another employee. Commissioner Menden stated that he heard about itthrough the grapevine and was not able to get a copy of the complaint or any informationregarding it. Commissioner Menden stated that he does not want any Scott County employee,including Employee Relations, overseeing or controlling any part of the investigation to ensurethat no one controls the outcome of the investigation.Commissioner Menden moved, seconded by Commissioner Wagner to totally farm out theinvestigation to another County so that no one can say that we had something to do with theoutcome.Commissioner Ulrich requested information from Employee Relations Director Jack Kemmeand County Attorney Pat Ciliberto regarding this issue. Mr. Kemme explained the processfollowed when an employee files a complaint against another employee. He also stated that theinvestigation has been outsourced and that the investigation is underway. Mr. Cilibertoexplained that the Data Practices Act prohibits the release of information regarding thiscomplaint. He also outlined the process that was used in choosing the investigator. Theestablished policy that will be followed once the investigation has been completed was alsoexplained.

PAGE 8February 7, 2012Discussion followed regarding the delay that would occur with the investigation if it were tobe outsourced to another county’s employee relations department. Mr. Kemme stated that he ispresuming that the current investigation will be completed by mid-March.Following a roll call vote, the motion failed on a vote of two ayes and three nays withCommissioners Wagner and Menden voting aye and Commissioners Marschall, Ulrich and Wolfvoting nay.(13) Committee Reports and Commissioner Updates:A. Commissioner Wagner met with County staff regarding a road project on February 3.B. Commissioner Menden attended a meeting on January 31 regarding Blue LakeSanitation’s plan to erect a large solar panel.C. All Commissioners attended the County Board workshop on January 31.D. Commissioner Menden attended the Parks Advisory Commission meeting onFebruary 2.E. Commissioner Menden attended the Louisville Town Board meeting on February 2.F. Commissioners Menden, Ulrich and Wolf attended the meeting with Governor Daytonand staff regarding the Highway 101 crossing on February 3.G. Commissioner Marschall attended the Community Corrections Advisory Board meetingon January 26.H. Commissioner Marschall participated in interviews for the Prior Lake-Spring LakeWatershed District Board of Managers on January 30.I. Commissioners Marschall, Ulrich and Wolf attended the Shakopee MdewakantonSioux Community inaugural ceremony and installation of the Tribal Council on January 31.J. Commissioner Ulrich attended the Transit Review Board meeting on January 25.K. Commissioner Ulrich attended the Minnesota Valley Transit Authority meeting onJanuary 25.L. Commissioner Ulrich and other members of the Minnesota Valley Transit Authority andthe Suburban Transit Authority met with State Legislators on January 26.M. Commissioner Ulrich attended the Scott County Association for Leadership andEfficiency (SCALE) Transportation and Economic Development Committee meeting onJanuary 26.N. Commissioner Ulrich met with local clergy on January 30 regarding Families andIndividuals Sharing Hope (FISH).O. Commissioner Ulrich attended the Trunk Highway 169 Corridor Coalition meeting withState Legislators on February 1.P. Commissioner Ulrich attended the FISH planning meeting on February 2.Q. Commissioner Ulrich attended the SCALE Executive Committee meeting onFebruary 3.R. Commissioner Ulrich met with the FISH Executive Director on February 6.S. Commissioner Wolf attended the Vermillion River Watershed Joint Powers Boardmeeting on January 26.T. Commissioner Wolf attended the Elko New Market City Council meeting onJanuary 26.U. Commissioner Wolf attended the Jordan Commercial Club meeting on January 26.V. Commissioner Wolf met with a constituent on January 27.W. Commissioner Wolf attended the meeting on January 31 regarding the closing of theFarm Service Agency office in Scott County.X. Commissioner Wolf attended the Metropolitan Emergency Services Board ExecutiveCommittee meeting on February 1.

PAGE 9February 7, 2012Y. Commissioner Wolf attended the State Revolving Fund Screening Committee meetingon February.Z. Commissioner Wolf met with County staff regarding a road project on February 2.AA. Commissioner Wolf attended the Metropolitan Area Energy Policy Coalition meeting onFebruary 2.AB. Commissioner Wolf participated in the Future Leaders of Scott County Daypresentations at New Prague High School on February 6.AC. Commissioner Wolf attended a presentation on February 6 at Credit River Township onthe Liberty Creek Development.AD. Commissioner Wolf attended the Cedar Lake Town Board meeting on February 6.(14) County Administrator Update:Deputy County Administrator Lezlie Vermillion reported the following:The public hearing regarding the issuance by the Scott County Community DevelopmentAgency of bonds to finance the development of senior housing in the City of Jordanwhich was set on January 24, 2012 and scheduled for Tuesday, February 14, 2012 hasbeen delayed.Following the February 28 County Board meeting, the Board will meet in a workshopsetting regarding the Scott County SCALE Water Management Collaboration Study.The joint workshop with the Lower Minnesota River Watershed District Board ofManagers is scheduled for Wednesday, February 15, at 6:30 p.m. at Chaska CityCouncil Chambers.On a motion by Commissioner Marschall, seconded by Commissioner Ulrich, the meetingadjourned at 11:17 a.m.Thomas J. WolfChairLezlie VermillionDeputy County AdministratorClerk of the BoardDebra K. BrazilDeputy Clerk to the Board