RTC Meeting Minutes February 20, 2008 - Department of Medical ...

Department of Medical ImagingUniversity of TorontoRTC Meeting MinutesFebruary 20, 2008Room NCSB-1C551, Toronto General HospitalAttendeesPart 1 & 2:Dr. Linda Probyn – Chair Dr. Patrice Bret Dr. Robert BleakneyDr. Jeff Jaskolka Dr. Cathy MacDonald Dr. Vik PrabhudesaiDr. Robyn PugashDr. Hemi DuaPart 2 only:Dr. Peter de Maio Dr. Melissa Kern Dr. Anisa MnyusiwallaDr. Anshu RajputRegretsDr. Lisa Ehrlich Dr. David Mikulis Dr. Errol ColakPart 1: (4:00 – 5:00 p.m.) Evaluations Sub-Committee (Site Coordinators andChief Resident only)Part 2: (5:00 p.m.)1. Minutes of Previous MeetingMinutes of previous meeting (December 12, 2007) were distributed and approved.The RTC minutes will be posted on the resident website and e-mailed to the staff.2. Presentation of Fellowship Positionsa. Dr. Martin O’Malley – Abdominal Fellowship PositionsDr. O’Malley proposed to add 2 additional Abdominal Imaging (AI) Fellowshippositions to start July 2008. A copy of the proposal outline was distributed to thecommittee members. Dr. O’Malley pointed out that since the overall volume ofcases related to AI has increased and several AI programs have grownFile: MIN_RTC_Feb_20_08.doc

significantly, the two additional positions will not have negative impact on theeducational experience of the residents. The committee unanimously approvedthe proposal.b. Dr. Larry White/Dr. Bob Bleakney – MSK Fellowship PositionOn behalf of Dr. White, Dr. Bleakney proposed to add an additional one year oftraining for one of the current MSK Imaging fellows. A copy of the proposaloutline was distributed to the committee members. The committee membersapproved the proposal.3. Administrative SupportDr. Probyn updated the committee members that Alana Hibbert, the new full-timeadministrative secretary, has left the Department to pursue other interests. LynMichisor will continue as a full-time administrative secretary and will continue totake on the day-to-day administrative tasks until a suitable replacement is found.Ayethida has returned from maternity leave in January 2008 and has taken on the roleof ‘project leader’. She will be looking after various projects such as updating thewebsite along with several other projects. Gina Sciortino is also providing support asneeded.4. Site SurveysDr. Probyn distributed to the site coordinators site surveys from POWER (anonymousresident feedback over a 6-month time interval (July to December 2007)) as well as asummary of feedback obtained during resident interviews between October 2007 andFebruary 2008. Dr. Probyn indicated that some of the concerns raised have alreadybeen acted upon (these are also marked on the summary sheets).These include:1. Sunnybrook – Some staff without home access have requested that residents e-mail images for review, which is very time consuming for the resident during abusy night of call. (Action – this was communicated to Dr. Pugash who with thesupport of Dr. Moody communicated to the Sunnybrook staff that this isprohibited).2. SMH – At times some staff are difficult to reach and seem reluctant to providesupport on-call including some staff without home access. (Action – this wascommunicated to Dr. Common and discussions are ongoing as to how this will beaddressed).-Concern raised regarding lack of respect for resident/staff confidentiality.(Action – this was communicated to Dr. Common and discussions are ongoing asto how this will be addressed).5. Resident Issues1. The resident representatives reported that some of the call rooms are not beingcleaned across all sites. (Action – site coordinators to look into this at theirrespective sites).File: MIN_RTC_Feb_20_08.doc

2. The last row of chairs in TGH seminar room is not optimal for viewing the screen.(Action – suggest moving forward if residents are having difficulties seeing).3. The conference rooms at Sunnybrook and SMH are too small to accommodate theresident group during half-days. (Action – Sunnybrook and SMH half-day andvisiting professor lectures will be moved to a larger room).4. The question of Restricted Registration was raised. (Action – Dr. Probyn willlook into this and report back to the committee).6. Junior/Senior CallA Sub-Committee will be formed to evaluate the Junior/Senior call. The SubCommittee will consist of Drs. Linda Probyn, Bob Bleakney, Hemi Dua, MelissaKern and a representative from thePGY3 year. The Sub-Committee will conduct asurvey via Survey Monkey to get resident feedback. The committee will report backto RTC in April with the results of the survey and suggestions for improvements forthe upcoming year.7. RCPSC UpdateDr. Probyn reported to the committee that the external review of DiagnosticRadiology will take place before October 2009. It will be arranged by the Dean’soffice and the exact date has not been confirmed yet. The committee was informedthat an additional weakness “access to space, telephone and computers available toresidents to conduct their work in a quiet setting is poor” was added to the last RoyalCollege correspondence.The resident representatives were asked to provide feedback to the committeeregarding this weakness.Areas where there are limited workstations include:-Sunnybrook (abdominal, interventional and ultrasound reporting areas)-MSH (breast reporting area)-At the moment workstations for residents are adequate at SMH(Action – Site coordinators are to look into the lack of workstations at their sitesand make improvements where able).The residents do not report a problem with telephone access in any reporting area noris there currently an issue regarding the noise level in any reporting area at any site.Residents are encouraged to communicate and concerns to the Site Coordinator,Program Director, resident representatives and/or RTC in this regard so they can beacted upon in a timely fashion.8. Next RTC MeetingFile: MIN_RTC_Feb_20_08.doc

The next RTC meeting is scheduled for Wednesday, March 19, 2008. This is aregular meeting and will begin at 4:30 p.m.Meeting adjourned at 6:45 p.m.Next meeting: Wednesday, March 19, 2008Regular RTC meetingFile: MIN_RTC_Feb_20_08.doc