HUB: Degree Audit - University at Buffalo

HUB: Degree AuditA degree audit is a computer‐generated analysis that enables the student and his/her advisor toassess the student’s academic progress and unfulfilled requirements. The audit is a valuable toolfor academic planning and course selection because it matches the courses that the student hastaken with the requirements of his/her degree program or anticipated program. Degree auditsare always performed prior to the student’s graduation to ensure that he/she has met the degreerequirements.How Students Apply for GraduationStudents who anticipate graduating have to apply for graduation. Themost common way a student can apply for graduation is by using theHUB. See instructions on how students can do this by going to:http://www.buffalo.edu/hub/pdfs/applyForGraduation.pdfShould a student who does not have access to HUB wishes to apply forgraduation, they can complete the graduation application form athttp://registrar.buffalo.edu/pdfs/applicationForDegree.pdf.Graduation ApplicationDeadlinesTermPlanning toGraduate inFilingDeadlineSpring Feb. 15Summer June 15For students who do not apply for graduation, but have completed 90credit hours or more, the Registrar’s Office sends out an emailFall Sept. 15informing them that they are eligible for degree conferral andinstructing them to apply prior to the deadline dates. Once the Registrar’s Office has received theapplication, they begin the process of conferral.Students can only apply for graduation one year prior to the time they anticipate graduating.Request a What If Academic Advisement Report via Student Services Center (Student)To get this report first click on the “CampusCommunity” link from the Main Menu.1

Next click on “Student Services Ctr (Student) link.In the Search Criteria fields, type thePerson Number of the student that isbeing reviewed in the ID field.Once the student’s record isretrieved by the system, click theacademics tab to review theiracademic history.2

On the academics tab, you’ll seethe student’s Program/Plan data.To perform a degree conferral, weare going to run a “create what‐ifreport” to see if this student meetstheir requirements.When you click the Create What‐If Report button,a new window or tab will open. TheAcademic Institution field shoulddefault to UBFLO, if it does not defaultupdate this field.You should then select the “Find anExisting Value” tab. You will need tore‐enter the students’ ID Number.When selecting search, a list willappear of previously generated reportsconducted by departments or theregistrar’s office. You will want toselect the ADV report. If multiplereports appear you will need to selectthe record that says “Completed” onthe far right under the report statuscolumn.3

The illustration shown is what the Registrar’soffice may see. The Academic Advisor orDepartments will see an ADV report. This reportwill show “in progress” work. Another report,available only to the Registrars staff is the CONFreport. This report does not show “in progress”work. We would like to view any “in progress”work, so we’ll click on the ADV report link.Course HistoryThe first section of the reportwill be Course History. Thissection displays a list of allcoursework taken in a student’sUndergraduate career. Noticethat the Course History containssix columns: Course,Descriptions, Units, When, Grade,and Status.This table is initially arrangedalphabetically by Course. Youcan click on any column headerto arrange the data. Thearrangement of, and columnnames is different than whatappears on the Printable Version.To view all the courses, click the “View All” to see a list of all courses.Transfer courses are identified in the Grade column. If the grade starts with T, then it is atransfer course. Refer to the Transfer Credit Report to see an explanation of transfer creditgrades.Click theto collapse a section.4

University Requirements forGraduationThe next section of the report isthe University Requirements forGraduation. This section isfollowed by the subsections,called university UndergraduateLimits; University GPARequirements for Graduation;University Unit Requirementsfor Graduation; andUndergraduate Unit Count.Within the UniversityUndergraduate Limits, noticethe categories of S/UCoursework – 30 unitsMaximum Allowed: TutorialCoursework – 18 UnitsMaximum Allowed; AthleticsActivity Coursework – 8 UnitsMaximum Allowed; ESL/ULCCoursework – 0 Units Allowed;and UE 141 – 6 Units MaximumAllowed. Use the to expandthe area(s) of interest.Within the University GPARequirements for Graduationsection, you can find the OverallGPA, the University at BuffaloGPA, and the Transfer GPA. Usethe to expand the area(s) ofinterest.Even though a transfer GPA mayappear – only UB GPA is used todetermine Latin Honors.Within the University UnitRequirements for Graduationthere are two categories: OverallUnits; Residency Units. Use theto expand the area(s) ofinterest.Finally, within the Undergraduate Unit Count, you’ll find two categories; Undergraduate UnitCount and Residency Unit Count. Use the to expand the area(s) of interest.5

General EducationThis section will display the Gen Ed program beingused; ex: 2002 – Present.This section includes all of the General Educationareas, plus Writing Skills Placement, Library Skillsand Mathematical Sciences Skills Placementinformation. This section states that S/U gradingcannot be used for Gen Ed courses. It also detailswhich courses cannot be used to satisfy GeneralEducation requirements.Note: The Writing Skills Placement information isnow located in the Writing Skills section.Each section has at least one Report Reference code.Throughout the report you will seeletter/number combinations at the end of lines orparagraphs. They will be in parenthesisand will start with either: RG‐####, or RQ‐####, orLN‐#### (example on this report (RG‐01586) + (LN‐010). These location codes will behelpful in trying to resolve questions that you mighthave concerning a student's Advising Report orWhat‐if Report.The Library Skills section can be completed bytaking the Library Skills Course (ULC 257) orsuccessfully finishing the Library Skills Workbook.The Library updates Library Skills completionweekly during each semester and more frequentlycloser to conferral times.The Mathematical Sciences RecommendedPlacement information is now displayed in theMathematical Sciences section and includes a listingof courses that can be used to satisfy this area.Click a Course Description link, and you will betaken to the Course Catalog page forthat course.6

The Courses Not Allocated to Major, Minor, or General Education RequirementsThis area contains allcoursework that has not yetbeen approved to satisfy arequirement or has not beencompleted.Acceptance CriteriaThe Acceptance Criteria sectionwill have two subsections:Acceptance Criteria Courses;Acceptance Criteria GPA, andOverall GPA. Use the toexpand the area(s) of interest.7

Acceptance Criteria Required to Completethe PlanImmediately below the Acceptance Criteriasection, you will see the section which willoutline which courses are required tocomplete the Plan. Use the to expand thearea(s) of interest.Post AuditOnce you’ve audited the student’s academichistory, you need to determine if the studentsatisfies or does not satisfy the degreerequirements.Once an audit has been completed, students’degree check out status is changed by theRegistrar’s Office to either approved, notsatisfied, or ineligible plan so as not toconfuse the departments. If they are markedas approved, they are batch changed to“awarded”. If they are marked as “notsatisfied”, they are changed to denied.“Not Satisfied” and “Denied” students havethe ability to re‐apply for their degree viaHUB Student Center to update their degreedate.Degree Status Indicators that can befound on a students’ account include:AG – AppliedAP = ApprovedAW – AwardedCA = Candidacy Approved (used forgraduate students only)IN – Ineligible PlanIR – In ReviewNS – Not SatisfiedPN – Pending8