October 6th - Committee Minutes - The Township of Uxbridge

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 4NO. 23UNFINISHED BUSINESSThere was none.OTHER BUSINESSa) Councillor Ballinger advised that he met with the Lake Simcoe RegionConservation Authority to assess the problems with Elgin Pond including watercirculation and weed removal.b) Councillor Highet reminded Committee of the tree carving taking place currentlyin Centennial Park. Councillor Highet advised that there are three trunks beingcarved which will be disbursed throughout the Township for display oncecompleted.Parks and Recreation Committee adjourned at 10:35 a.m.5. CULTURE & TOURISM COMMITTEECouncillor Mikuse assumed the Chair for this portion of the meeting.Culture and Tourism Committee was convened at 10:35 a.m.CORRESPONDENCE314 Brian Fowlow re Resignation from Canada Day CommitteeMOVED by Councillor Herrema“THAT Correspondence Item No. 314 be received for information;AND THAT a letter of thanks be sent to Brian Fowlow.”CARRIEDREPORTS TO COMMITTEEMOVED by Councillor Northeast“THAT the Culture and Tourism Committee table Report 15/08 reUxbridge Historical Centre.”CARRIEDMOVED by Councillor Ballinger“THAT the Culture and Tourism Committee agree to hear from CarolJohnson with respect to Report 15/08 of Councillor Pat Mikuse reUxbridge Historical Centre.”CARRIEDDEPUTATIONS cont’d.CAROL JOHNSON, UXBRIDGE-SCOTT HISTORICAL SOCIETYCarol Johnson introduced herself as the President of the Uxbridge-Scott HistoricalSociety. Ms. Johnson advised that she was present to speak to her concerns with respectto Report 15/08 of Councillor Pat Mikuse recommending that the School House andOrange Hall be rezoned as a commercial facility. Ms. Johnson explained that theHistorical Society has applied for a Trillium Grant for almost $80,000 to make the entireHistorical Centre wheelchair accessible which would include ramps for Carmody House,

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 6NO. 23c) Report 12/08 of Councillor Pat Mikuse re Canadian National Exhibition (C.N.E.)Revenue and ExpensesMOVED by Councillor Highet“THAT the Culture and Tourism Committee receive Report 12/08 ofCouncillor Pat Mikuse re Canadian National Exhibition (C.N.E.) Revenueand Expenses for information;AND THAT any remaining monies once all accounts have been paid gointo the cultural reserve fund.”CARRIEDUNFINISHED BUSINESSThere was none.OTHER BUSINESSa) Councillor Herrema advised that the Gates Open weekend held on October 4 th and5 th , 2008 was very successful.b) Councillor Ballinger announced that the BIA will be bringing forward a letterwith respect to the Township of Uxbridge’s First Annual Halloween Paradestarting at 8:00 p.m. on Friday, October 31 st , 2008 which will begin at the TrainStation, traveling east on Brock Street, north on Main Street and then returningback to the Train Station.Culture and Tourism Committee was adjourned at 11:30 a.m.6. PUBLIC WORKS COMMITTEECouncillor Eng assumed the Chair for this portion of the meeting.Public Works Committee was convened at 11:30 a.m.MOTIONSa) Region of Durham’s “Household Hazardous Waste and Electronic WasteResidential Collection Event”.MOVED by Mayor Shepherd“THAT the Public Works Committee request that the Region of Durham’s“Household Hazardous Waste and Electronic Waste ResidentialCollection Event” be scheduled as a semi-annual event commencingSpring, 2009.”CARRIEDREPORTS TO COMMITTEEa) Report PW 63/08 of Ben Kester, Director of Public Works re Brock StreetReconstruction – Street lightingMOVED by Councillor Northeast“THAT the Public Works Committee accept the recommendation inReport PW 63/08 of Ben Kester, Director of Public Works that Report PW63/08 be received for information;AND THAT a copy of same be referred to the 2009 Budget.”CARRIED

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 7NO. 23b) Report PW 64/08 of Ben Kester, Director of Public Works re EnvironmentalAssessment Downtown FloodingMOVED by Councillor Mikuse“THAT the Public Works Committee accept the recommendation inReport PW 64/08 of Ben Kester, Director of Public Works that the Termsof Reference document preparation be awarded to McCormick RankinCorp. for a total cost of $8,550.00 (plus disbursements);AND THAT the Township portion be funded from the Public Worksmaintenance budget.”CARRIEDc) Report PW 65/08 of Ben Kester, Director of Public Works re Pavement ConditionIndex and Gravel CycleMOVED by Councillor Northeast“THAT the Public Works Committee receive Report PW 65/08 of BenKester, Director of Public Works re Pavement Condition Index and GravelCycle for information.”CARRIEDd) Report PW 66/08 of Ben Kester, Director of Public Works re 4 Way Stop atDominion and Second AvenueMOVED by Councillor Highet“THAT the Public Works Committee receive for information Report PW66/08 of Ben Kester, Director of Public Works re 4 Way Stop at Dominionand Second Avenue.”CARRIEDMOVED by Councillor Highet“THAT the Public Works Committee direct staff to prepare a trafficmanagement plan for Dominion Street and Second Avenue;AND THAT sidewalk and urbanization be referred to the 2009 Budget.”CARRIEDUNFINISHED BUSINESSThere was none.OTHER BUSINESSa) Councillor Northeast advised Committee that a new initiative entitled “SmartCommute” is coming to Uxbridge which hosts a website connecting potentialcommuters in the Uxbridge area to car pool.b) Ben Kester, Director of Public Works provided Committee with an update onvarious construction projects in the Township.Public Works Committee adjourned at 11:40 a.m.

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 8NO. 237. PLANNING & ECONOMIC DEVELOPMENT COMMITTEECouncillor Ballinger assumed the Chair for this portion of the meeting.Planning & Economic Development Committee convened at 11:40 a.m.Councillor Herrema excused himself at 11:40 a.m.CORRESPONDENCE315 Region of Durham re Quarterly Report on Planning Activities – April 1, 2008-June 30, 2008MOVED by Councillor Highet“THAT Correspondence Item No. 315 be received for information.”CARRIEDCouncillor Ballinger advised the Committee that he had a conflict of interest withrespect to Correspondence Item Nos. 316 to 324 and 326 to 341 as he is currentlyemployed in a part-time capacity by the Foxbridge Golf Course and his brother, BillBallinger, represents the applicant, Foxbridge Golf Holdings Limited. CouncillorBallinger therefore turned the Chair over to the Vice-Chair of the Planning andEconomic Development Committee, Councillor Pat Mikuse.316 Bruce and Violet Statton re Proposed Zoning By-law Amendment Application,ZBA 2008-06 – Foxbridge Golf Holdings Ltd.317 Bruce Statton re Proposed Zoning By-law Amendment Application, ZBA 2008-06 – Foxbridge Golf Holdings Ltd.318 Angela and Andy Salvagio re Proposed Zoning By-law Amendment Application,ZBA 2008-06 – Foxbridge Golf Holdings Ltd.319 Cathie and Steven Proulx re Proposed Zoning By-law Amendment Application,ZBA 2008-06 – Foxbridge Golf Holdings Ltd.320 Jill Sabourin re Proposed Zoning By-law Amendment Application, ZBA 2008-06– Foxbridge Golf Holdings Ltd.321 Mark and Sandy Neprily re Jill Sabourin re Proposed Zoning By-law AmendmentApplication, ZBA 2008-06 – Foxbridge Golf Holdings Ltd.322 Wayne Cordingly re Proposed Zoning By-law Amendment Application, ZBA2008-06 – Foxbridge Golf Holdings Ltd.323 Richard Ayres re Proposed Zoning By-law Amendment Application, ZBA 2008-06 – Foxbridge Golf Holdings Ltd.324 Ian Giffin re Presentation made at October 22 nd , 2008 PublProposed Zoning BylawAmendment Application, ZBA 2008-06 – Foxbridge Golf Holdings Ltd.325 Dianne Oad Winder, Uxbridge Cemetery Company re Thank you letter regardingUxbridge Heights Development336 Dennis A. Reid re Proposed Zoning By-law Amendment, ZBA 2008-06 –Foxbridge Golf Holdings Ltd.337 Cathie Proulx re Proposed Zoning By-law Amendment, ZBA 2008-06 –Foxbridge Golf Holdings Ltd.

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 9NO. 23338 Kimberley Cocquyt re Proposed Zoning By-law Amendment, ZBA 2008-06 –Foxbridge Golf Holdings Ltd.339 Andy Moores re Proposed Zoning By-law Amendment, ZBA 2008-06 –Foxbridge Golf Holdings Ltd.340 Margaret & Kenneth Bice re Proposed Zoning By-law Amendment, ZBA 2008-06 – Foxbridge Golf Holdings Ltd.341 Mary Acton re Proposed Zoning By-law Amendment, ZBA 2008-06 – FoxbridgeGolf Holdings Ltd.MOVED by Councillor“THAT Correspondence Item Nos. 316 to 325 and 336 to 341 be receivedfor information;AND THAT a copy of Correspondence Item Nos. 316 to 324 and 336 to341 be referred to the developer and Township planner for consideration.”CARRIEDOTHER BUSINESSa) Petition re Proposed Zoning By-law Amendment Application, ZBA 2008-06 –Foxbridge Golf Holdings Ltd.MOVED by Councillor Highet“THAT the Planning and Economic Development Committee receive thatPetition re Proposed Zoning By-law Amendment Application, ZBA 2008-06 – Foxbridge Golf Holdings Ltd. for information;AND THAT a copy of the Petition re Proposed Zoning By-lawAmendment Application, ZBA 2008-06 – Foxbridge Golf Holdings Ltd.be forwarded to the Applicant and Township Planner for consideration.”CARRIEDVice-Chair Pat Mikuse turned the Chair back over to Chair Jack Ballinger.REPORTS TO COMMITTEEa) Report DS 68/08 of Brian Pigozzo, Chief Building Official re August 2008 MonthEnd ReportMOVED by Councillor Highet“THAT the Planning and Economic Development Committee receiveReport DS 68/08 of Brian Pigozzo, Chief Building Official re August2008 Month End Report for information.”CARRIEDUNFINISHED BUSINESSThere was none.

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 10NO. 23OTHER BUSINESS cont’d.b) Committee of Adjustment Decisions of September 16, 2008:A32/2008 Beth Emes TABLEDA33/2008 Rodney & Marita Parsons APPROVEDA34/2008 William & Linda Fordham APPROVEDNote: Council for the Township of Uxbridge did not have any objections withrespect to the above applications.MOVED by Councillor Northeast“THAT Committee of Adjustment decisions A32/2008, A33/2008, andA34/2008 be received for information.”CARRIEDThe Planning and Economic Development Committee recessed at 11:50 a.m.and reconvened at 12:15 p.m.The Planning and Economic Development Committee adjourned at 12:20p.m.REPORTS TO COMMITTEE cont’d.b) Report DS 71/08 of Michael Klose, Building Inspector re Elgin ParkDevelopments Ground SignMOVED by Councillor Mikuse“THAT the Planning and Economic Development Committee accept therecommendation in Report DS 71/08 of Michael Klose, Building Inspectorthat Elgin Park Developments shall be permitted to erect a ground sign at6.7 metres in height and 9.1 square metres in area and with a setback of 2metres from the property line.”CARRIED8. FINANCE, ADMINISTRATION AND EMERGENCY SERVICESCOMMITTEECouncillor Highet, Vice-Chair assumed the Chair for this portion of themeeting.Finance, Administration and Emergency Services Committee convened at11:50 p.m.CORRESPONDENCE326 Ministry of Natural Resources re Strategy for Preventing and Managing Human-Wildlife Conflicts in Ontario and Strategy for Preventing and Managing Human-Deer Conflicts in Southern OntarioMOVED by Mayor Shepherd“THAT the Finance, Administration and Emergency Services Committeesupport the Ministry of Natural Resources’ Strategy for Preventing andManaging Human-Wildlife Conflicts in Ontario and Strategy forPreventing and Managing Human-Deer Conflicts in Southern Ontario.”CARRIED

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 11NO. 23327 City of Owen Sound re Exemption of Provincial Sales Tax on GST to all OntarioMunicipalitiesMOVED by Councillor Mikuse“THAT the Finance, Administration and Emergency Services Committeesupport the City of Owen Sound’s Resolution that the Government ofOntario provide a full exemption of provincial sales tax on good andservices to all Ontario municipalities similar to the GST exemption.”CARRIED328 City of Owen Sound re Exemption of Sales Tax for Ontario Police ServicesPurchasesMOVED by Councillor Northeast“THAT the Finance, Administration and Emergency Services Committeesupport the City of Owen Sound’s Resolution that the Government ofOntario provide a full exemption of provincial sales tax on goods andservices for Ontario police services similar to the GST exemption.”CARRIED329 Township of Elizabethtown-Kitley re Exemption of municipally owned propertythat is located in neighbouring municipalities from all municipal and educationtaxesMOVED by Councillor Ballinger“THAT the Finance, Administration and Emergency Services Committeesupport the Township of Elizabeth-Kitley’s Resolution that the Minister ofFinance amend the Assessment Act to exempt municipally ownedproperty that is located in neighbouring municipalities from all municipaland education taxes.”CARRIED330 Municipality of Tweed re Reduction in taxes on petroleum products including theProvincial road taxes and the Federal Excise TaxMOVED by Mayor Shepherd“THAT Correspondence Item No. 330 be received for information.”DEFEATEDMOVED by Councillor Mikuse“THAT the Finance, Administration and Emergency Services Committeesupport the Municipality of Tweed’s Resolution that the Provincial andFederal governments become involved and reduce taxes on petroleumproducts including the Provincial road taxes and the Federal Excise Tax.”CARRIED331 Rick Causton, Uxbridge Horticultural Society re Request to place two benchesand a garbage receptacle on the courtyard at the south side of the LibraryMOVED by Mayor Shepherd“THAT the Finance, Administration and Emergency Services Committeesupport the Uxbridge Horticultural Society’s request to place two benchesand a garbage receptacle on the courtyard at the south side of the Library;AND THAT a copy of same be forwarded to the 2009 Budget;CARRIED

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 12NO. 23332 Bev Leslie, BIA re Proposed Flower Watering Programme for the 2009 BudgetyearMOVED by Councillor Northeast“THAT Correspondence Item No. 332 be received for information;AND THAT a copy of same be forwarded to the 2009 Budget;AND THAT estimation of costing be obtained from the BIA for both thecurrent and extended watering areas.”CARRIED333 Ian Giffin re Resignation from Business Improvement Area334 Shelley Macbeth re Resignation from Business Improvement Area335 Ann Marie Berry re Resignation from Business Improvement AreaMOVED by Councillor Ballinger“THAT Correspondence Item Nos. 333 to 335 be received forinformation;AND THAT a letter of thanks be sent to Ian Giffin, Shelley Macbeth andAnn Marie Berry for their service on the Business Improvement Area.”CARRIED228 Lake Simcoe Region Conservation Authority re Comments of the Lake SimcoeRegion Conservation Authority in Response to the Proposed Lake SimcoeProtection Act (originally received at the regular meeting of Council ofSeptember 8 th , 2008).MOVED by Mayor Shepherd“THAT the Finance, Administration and Economic DevelopmentCommittee support Lake Simcoe Region Conservation Authority’scomments in response to the EBR Registry Number 010-3753, ProposedLake Simcoe Protection Act.”CARRIED342 Jim D. Williamson re Letter of interest with respect to becoming a member of theBusiness Improvement Area Board on behalf of Alex Williamson Motor SalesLimitedMOVED by Councillor Mikuse“THAT the Finance, Administration and Economic DevelopmentCommittee appoint Jim D. Williamson of Alex Williamson Motor SalesLimited to the Uxbridge Business Improvement Area;AND THAT the Clerk’s Department prepare a By-law appointing Jim D.Williamson of Alex Williamson Motor Sales Limited to the UxbridgeBusiness Improvement Area.”CARRIEDCouncillor Herrema returned to the meeting at 11:55 a.m.

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 13NO. 23REPORTS TO COMMITTEEa) Report TR 27/08 of Alan Shultz re Open House to begin 2009 budget process forthe Township of UxbridgeMOVED by Mayor Shepherd“THAT the Finance, Administration and Emergency Services Committeeaccept the recommendation in Report TR 27/08 of Alan Shultz that abudget open house be held from 7:00 p.m. to 9:00 p.m. on WednesdayOctober 22, 2008 in the Council Chambers and that the event bepublicized in the Township page.”CARRIEDb) Report 14/08 of Ingrid Svelnis, CAO re Custodial Services for PoliceStation/Youth CentreMOVED by Councillor Northeast“THAT the Finance, Administration and Emergency Services Committeetable Report 14/08 of Ingrid Svelnis, CAO re Custodial Services for PoliceStation/Youth Centre until staff can provide further clarification on thematter.”CARRIEDc) Report CL-011/08 of Debbie Leroux, Clerk re Draft By-law to Prohibit theAccumulation of Slush, Snow and Ice and to Regulate the Removal of Slush,Snow and IceMOVED by Mayor Shepherd“THAT the Finance, Administration and Emergency Services Committeereceive for information Report CL-011/08 of Debbie Leroux, Clerk reDraft By-law to Prohibit the Accumulation of Slush, Snow and Ice and toRegulate the Removal of Slush, Snow and Ice;AND THAT Report CL-011/08 be referred to staff for furtherconsideration.”CARRIEDd) Report CL-012/08 of Debbie Leroux, Clerk re Township Property on Sandy HookRoadMOVED by Councillor Herrema“THAT the Finance, Administration and Emergency Services Committeeaccept the recommendation in Report CL-012/08 of Debbie Leroux, Clerkthat Report CL-012/08 be received for information;AND THAT staff be directed to obtain an appraisal for the propertylegally described as Part of Lot 33, Concession 7 and Part of Lot 7, PlanH50063, more particularly described as Part 5, 40R-2419 (Sandy HookRoad);AND THAT a resolution be adopted by Council declaring the landssurplus to the needs of the Municipality.”CARRIEDUNFINISHED BUSINESSThere was none.

GENERAL PURPOSE & OCTOBER 6 TH , 2008ADMINISTRATION COMMITTEE 14NO. 23OTHER BUSINESSa) Accounts for September 2008MOVED by Councillor“THAT the Finance, Administration and Emergency Services Committeeapprove the accounts for September, 2008.”CARRIEDFinance, Administration and Emergency Services Committee adjourned at12:15 p.m.9. ADJOURNMENTMayor Shepherd adjourned the meeting of the General Purpose andAdministration Committee at 12:30 p.m.