Schedule 1 - Faculty of Arts - Monash University

If necessary this period of four years can be extended by a further six months in accordancewith the rules in force at both of the institutions.Date of first enrolment___________________________________________Period of prior candidature (where relevant) ___________________________________________Intended dates and duration of study at home institution _________________________________Intended dates and duration of study at host institution ___________________________________4. University where candidate pays enrolment feesThe Candidate is enrolled as a doctoral candidate in (insert discipline). The Candidate willrenew her/his enrolment for each year of candidature. The Candidate will pay enrolment feesor charges, as applicable, to Monash University/Freie Universität Berlin (delete as relevant)and Monash University/Freie Universität Berlin (delete as relevant) will exempt her/him frompaying enrolment fees to it.5. Candidate responsibilityThe Candidate is required to:- obtain the required candidate visa and any other document which covers temporaryresidency in Germany/Australia (delete as relevant), at her/his own expense. FreieUniversität Berlin/Monash University (delete as relevant) will provide any necessary visadocuments.- purchase health insurance for overseas candidates while in Germany/Australia (delete asrelevant), for which the Candidate will receive information from Freie UniversitätBerlin/Monash University (delete as relevant).The Candidate must abide by all rules and regulations of Freie Universität Berlin/MonashUniversity (delete as relevant) while at Freie Universität Berlin/Monash University (delete asrelevant) and is subject to the normal disciplinary policies of the host university.The Candidate is responsible for the following:- accommodation;- transportation to and from Freie Universität Berlin/Monash University (delete as relevant);- medical insurance and/or medical expenses;- insurances covering travel and personal liabilities incurred while not on the universitycampus;- textbooks, clothing, food and personal expenses;- passport and visa costs;- incidental fees and charges;- all debts incurred during the course of the period of study at Freie UniversitätBerlin/Monash University (delete as relevant).6. Candidate incomeThe Candidate is in receipt of (insert scholarship details if any).The Candidate must ensure that he/she has adequate income support in addition to anyscholarship support to cover all costs associated with participating in the program asindicated in clause 5 above.7. SupervisionAt Monash, the Candidate will prepare his/her doctoral thesis under the supervision of (insertfull name of supervisor) (academic unit).agreement.docx2 FUB_Arts_MOU 2012 Engl final thesis

At Freie Universität Berlin the Candidate will prepare his/her doctoral thesis under thesupervision of (insert full name of other supervisor) (academic unit).The two Supervisors will undertake to collaborate in their guidance of the Candidate. As aresult, they will combine their efforts and will communicate regularly with one another in orderto evaluate the progress of the PhD candidate in his/her research.The contracting Universities, through the offices of their respective thesis supervisors,undertake to exchange all information and documentation useful for the purposes oforganizing the co-direction of the Candidate’s PhD thesis which is the subject of the presentagreement.8. General conditions of candidatureUnless expressly varied by agreement, the Freie Universität Berlin/Monash University (deleteas relevant) guidelines and regulations pertaining to the following shall apply to thiscandidate:• eligibility for admission (including language – insert details if required)• development of research proposal• confirmation of candidature• ongoing formal assessment of programs• ethics approval• variations to candidature• termination and discipline/research misconduct proceduresIn the following areas, the regulations that apply at the institution wherever the candidate iscurrently residing and studying shall apply:9. Examination• Occupational Health, Safety and Environmental protocols and/or regulations• Grievance and Appeal ProceduresThe examination will be conducted under the following principles:1. The PhD thesis will be submitted in writing to both supervisors prior to final submission,who will assess it for suitability and quality. The format of the thesis will follow guidelinesto the satisfaction of both institutions. The thesis shall normally be no longer than100,000 words in length and will be written in the language of the home institution. A500-word summary abstract will be prepared in both the language of the home institutionand the language of the host institution.2. The thesis will be evaluated by four people, appointed and approved by both institutions,consisting of:- Two external and independent examiners (Monash requirement)- The two supervisors/ internal examiners (Freie Universität Berlin requirement).3. The examiners shall submit a written assessment of the thesis with a recommendationthat the thesis be passed (including a proposed grade), be resubmitted once in a revisedformat, or be failed.4. An overall pass for the thesis component will require a pass assessment from aminimum of 3 of the 4 thesis examiners, including the two external examiners. If the twoexternal examiners disagree on passing the thesis, a third external referee shall beappointed, whose assessment will be final.5. Upon acceptance of the thesis, the Candidate will undergo a public oral examinationprocess according to the procedures in use at Freie Universität Berlin involving allmembers of the examiners commission. The examiners commission will be made up ofsix people, appointed and approved by both institutions, consisting of:- Two external examiners (Monash requirement)agreement.docx3 FUB_Arts_MOU 2012 Engl final thesis

- The two supervisors/ internal examiners (Freie Universität Berlin requirement)- One additional professor each from Monash and Freie Universität Berlin.6. The oral exam should take place within four months of receipt of the examinersassessment of the thesis.7. The oral exam for the Candidate will take place at Freie Universität Berlin. TheCandidate must be present in person.8. All members of the examiners commission should participate in the oral exam.9. The language of the oral exam must be fluently understood by all examiners. The rolesof all examiners in the examination process will be made explicit before they are officiallyinvited to examine the work.10. Any travel and accommodation costs associated with attending the oral examination willbe borne by the candidate’s home academic unit. Any other costs associated withrunning the oral examination will be borne by Freie Universität Berlin. Confirmation offunding for the examination process must be in place at the commencement of thecandidature.11. Upon completion of the oral defence the final grade will be determined, by taking intoconsideration the individual grades of the thesis and oral exam. The thesis and oralexam will be graded with the following grades:- summa cum laude (with distinction)- magna cum laude (very good)- cum laude (good)- rite (satisfactory)The grade will appear on the testamur with a statement confirming the grade is awardedas a requirement of Freie Universität Berlin degree regulations.12. In the case of a fail, the Candidate can re-sit the oral exam once. The exam must takeplace no earlier than three months after the first failed attempt and no later than sixmonths after the first failed attempt.13. Once the examination is finalised, the thesis must be published, either in hard copy or asan e-thesis, according to publication of thesis regulations of both institutions. Monashrequires hard copy publication. The publication must be made within two years after thedate of the oral exam in order for the Candidate to be eligible for the joint-award title.14. Candidates may wish to apply a temporary embargo on publication of their thesis in bothhard copy and electronic form while pursuing intellectual property rights or a relevantpatent on the commercial outcomes of their research material. As publication of thethesis is a requirement for graduation for Freie Universität Berlin in such casescandidates must deposit a full text file of the eThesis in the online repository of theMonash University Library, but may request an embargo of the e-thesis from publicaccess up to a maximum of two years from the date of the oral exam. During this timethe title and abstract will be publicly available but confidential material may be removedfrom the abstract of the eThesis until the embargo is lifted. In such cases candidates willnot be eligible to carry the title of their degree until the embargo is lifted.15. Candidates wishing to follow Monash regulations allowing the right to embargo a thesisfor up to three years will fail to meet the Freie Universität Berlin requirement to have thethesis published within two years, and therefore will forfeit the opportunity to graduatewith a degree from Freie Universität Berlin (such candidates will be advised to withdrawfrom the joint program and to instead enrol only in the Monash program, prior to the finalsubmission of their thesis).16. The last chance for the Candidate to withdraw from the joint award program (for anyreason), and instead take out a single award with Freie Universität Berlin is prior tosubmission of the thesis. The Candidate may however withdraw from the joint awardagreement.docx4 FUB_Arts_MOU 2012 Engl final thesis

program after submission of the thesis (for any reason) and apply for the single Monashaward instead (if eligible).10. Publication of thesisAt Monash, the procedures for depositing and publishing theses are regulated by theUniversity’s Research Graduate School Regulations. At Freie Universität Berlin theseprocedures are governed by the Doctoral Regulations of the Department of Philosophy andHumanities.The thesis will be deposited at both universities.11. Title and Diploma/CertificateThe testamur for this award is a joint testamur and will be produced in both English andGerman.The format of the testamur is as attached in Schedule 2.Candidates are advised that production of testamurs may take some time and that sufficientnotice of intention to graduate must be given to each institution.12. Intellectual PropertyThe Candidate will own copyright in the thesis.Where a candidate creates Intellectual Property during the course of the project (other thanthe copyright in his or her thesis) the candidate will own that Intellectual Property unless thecandidate has assigned his or her rights to one or both of the Parties. An assignment by thecandidate must be in writing.agreement.docx5 FUB_Arts_MOU 2012 Engl final thesis

13. ExecutionSigned for and on behalf of )Monash University by )Professor Max King,) ……………………………………………………Chair )Monash Research Graduate School Committee )In the presence of:…………………………………………………Signed for and on behalf of )Freie Universität Berlin by )Prof. Dr. Doris Kolesch, )……………………………………………………..Dean )Department of Philosophy and Humanities )In the presence of:………………………………………………..The Candidate acknowledges that he or she has read and understood the Joint Thesis Agreement:.................................................. .................................................(name of signatory)(signature)..................................................(date)agreement.docx6 FUB_Arts_MOU 2012 Engl final thesis

Schedule 2M O N A S HU N I V E R S I T Y[pdf 1] [pdf 2]Der Fachbereich (Name des Fachbereichs)der Freien Universität Berlinunter der Präsidentin / dem PräsidentenUniv.-Prof. Dr. N.N.undder Universitätsratder Monash University, Clayton (Australia)unter der Präsidentin / dem PräsidentenProf. N.N.verleihen gemeinsamHerrn / Frau (Name, Vorname)geboren am (Datum) in (Ort)den Grad einesDoctor of Philosophy (Ph.D.)Er / Sie hat in einem ordnungsgemäßen, gemeinsam von beiden Einrichtungen durchgeführtenPromotionsverfahren durch die Dissertation(Titel der Dissertation) mit der Note (Prädikat)und eine mündlichen Prüfung (Disputation) mit der Note (Prädikat)seine / ihre wissenschaftliche Befähigung bewiesen und als Gesamturteil(Prädikat)erhalten.[Seal of Monash University embossed on pre-printed seal mark]SignatureChancellorSignatureVice-Chancellor and President[Seal of theFreie Universität Berlin andsignatures as required]agreement.docx7 FUB_Arts_MOU 2012 Engl final thesis