Accounts at a Glance (2011-12) - Ministry Of Earth Sciences

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2011-12 Accounts at a Glance5. As per Para 1.3.3 of Civil Accounts Manual, a Principal AccountsOffice in New Delhi function under a Principal Accounts Officer who isresponsible for :(a) consolidation of the accounts of the Ministry/Department in themanner prescribed by CGA;(b) preparation of Annual Appropriation Accounts of the Demands forGrants controlled by that Ministry/Department, submission ofStatement of Central Transactions and material for the FinanceAccount of the Union Government(Civil) to the Controller Generalof Accounts;(c) payment of loans and grants to State Government through ReserveBank of India, and wherever this office has a drawing accountpayment there from to Union Territory Government/Administrations;(d) preparation of manuals keeping in view the objective of managementaccounting system if any, and for rendition of technical advice toPay and Accounts Offices, maintaining necessary liaison withCGA’s Office and to effect overall coordination and control inaccounting matters;(e) maintaining Appropriation Audit Registers for the Ministry/Department as a whole to watch the progress of expenditure underthe various Grants operated on by the Ministry/Department;(f) Principal Accounts Office/Officer also performs all administrativeand coordinating function of the accounting organization and rendernecessary financial, technical, accounting advise to department aswell as to local Pay & Accounts offices and Regional Pay &Accounts offices.6. As per Para 1.3.4 of Civil Accounts Manual, Pay & Accountsoffices will make payments pertaining to respective Ministries/Departments and in certain cases payments will be made by thedepartmental Drawing and Disbursing Officers (DDOs) authorized to drawfunds, by means of cheques drawn on the offices/branches of Reserve Bankof India, State Bank of India and its subsidiaries or of the Public SectorBank that may be accredited for handling the receipts and payments of the3
2011-12 Accounts at a GlanceMinistry/Department. These payments will be accounted for in separatescrolls to be rendered to the Pay and Accounts Offices ofMinistry/Department concerned. Each Pay and Accounts Office orDrawing and Disbursing Officer authorized to make payments by cheques,will draw only on the particular branch/branches of the Reserve Bank ofIndia/State Bank of India or its subsidiary or the Public Sector Bank withwhich the Pay and Accounts Office or the Drawing and Disbursing Officeras the case may be, is placed in account. All receipts of theMinistry/Department shall also be finally accounted for in the books of thePay and Accounts Office. The Pay and Accounts office is the basic Unit ofDepartmentalized Accounting Organization. Its main function include:-• Pre-check and payment of all bills, including those of loansand grants-in-aid, submitted by Non-Cheque Drawing DDOs.• Accurate and timely payments in conformity with prescribedrules and regulations.• Timely realization of receipts.• Issue of quarterly letter of credit to Cheque Drawing DDOsand post audit of their vouchers/bills.• Compilation of monthly accounts of receipts and expendituresmade by them incorporating there with the accounts of thecheque Drawing DDOs.• Maintenance of GPF accounts and authorization of retirementbenefits.• Maintenance of all DDR Heads.• Efficient service delivery to the Ministry/Department by thebanking system by way of E-payment.• Adherence to the prescribed Accounting Standards, rules andprinciples.• Timely, accurate, comprehensive, relevant and useful financialreporting.7. The specific approval of the CGA, Ministry of Finance would haveto be obtained in connection with any proposal for creation (orreorganization) of a new Pay & Accounts Office or for adding to the list ofcheque drawing DDOs included in the Scheme of Departmentalization ofAccounts of a Ministry/Department.4
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