Accounts at a Glance (2011-12) - Ministry Of Earth Sciences
Accounts at a Glance (2011-12) - Ministry Of Earth Sciences
Accounts at a Glance (2011-12) - Ministry Of Earth Sciences
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<strong>2011</strong>-<strong>12</strong> <strong>Accounts</strong> <strong>at</strong> a <strong>Glance</strong>3. As per Para 1.3.2 of Civil <strong>Accounts</strong> Manual, the FinancialAdviser/Controller of <strong>Accounts</strong> (MoES) for and on behalf of the ChiefAccounting Authority shall be responsible for :-(a) arranging all payments through the Pay and <strong>Accounts</strong><strong>Of</strong>fices/Principal <strong>Accounts</strong> <strong>Of</strong>fices except where the Drawingand Disbursing <strong>Of</strong>ficers are authorized to make certain types ofpayments.Note : Any addition proposed to the list of cheque drawingD.D.Os included in the Scheme of Departmentalis<strong>at</strong>ion of<strong>Accounts</strong> of a <strong>Ministry</strong>/Department would require the specificapproval of the Controller General of <strong>Accounts</strong>, <strong>Ministry</strong> ofFinance.(b) compil<strong>at</strong>ion and consolid<strong>at</strong>ion of accounts of the department andtheir submission in the form prescribed, to the Controller Generalof <strong>Accounts</strong>; prepar<strong>at</strong>ion of Annual Appropri<strong>at</strong>ion <strong>Accounts</strong> forthe Demands for Grants of his <strong>Ministry</strong>/Department, getting themduly audited and submitting them to the CGA, duly signed by theChief Accounting Authority.(c) arranging internal inspection of payment and accounts recordsmaintained by the various subordin<strong>at</strong>e form<strong>at</strong>ions and Pay and<strong>Accounts</strong> <strong>Of</strong>fices of the Department and inspection of recordspertaining to transaction of Government Ministries/Departments,maintained in Public Sector Banks.4. The Principal <strong>Accounts</strong> <strong>Of</strong>fice and accounting organiz<strong>at</strong>ion of this<strong>Ministry</strong> started functioning w.e.f. 01-04-2007. The Controller of<strong>Accounts</strong> is the Head of the Departmental Accounting Organiz<strong>at</strong>ion andexercises this control with the assistance of a Deputy Controller of<strong>Accounts</strong>/Asstt. Controller of <strong>Accounts</strong> and 7 Pay & <strong>Accounts</strong> officers.The Payment and accounting functions are performed through five Pay and<strong>Accounts</strong> <strong>Of</strong>fices of which two are loc<strong>at</strong>ed in Delhi, and one each inKolk<strong>at</strong>a, Chennai and Pune. All payments pertaining to theDepartment/<strong>Ministry</strong> are made through Pay & <strong>Accounts</strong> <strong>Of</strong>fices andthrough cheque drawing DDO <strong>at</strong>tached with respective PAOs. Drawingand Disbursing officers present their claims/bills to the design<strong>at</strong>ed PAOsand CDDOs who issue cheques after exercising the necessary scrutiny asper provision of Civil Account Manual, Receipt and Payment Rules andother Govt. orders issued from time to time. As on d<strong>at</strong>e out of 22 DDO’s,4 DDO’s have been given limited cheque drawing power <strong>at</strong> followingst<strong>at</strong>ion i.e. Nagpur, Mumbai, Kochi and Guwah<strong>at</strong>i. The Pay & <strong>Accounts</strong><strong>Of</strong>fices are the field units from where the accounting process initi<strong>at</strong>e. Thevouchers/bills and the bank scrolls form the basis for compil<strong>at</strong>ion ofaccounts.2