Accounts at a Glance (2011-12) - Ministry Of Earth Sciences

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2011-12 Accounts at a GlanceChapter- 1Accounting Organization ofThe Ministry of Earth SciencesThe Secretary of Ministry of Earth Sciences besides the executiveand administrative Head of the Ministry is also designated as the ChiefAccounting Authority for the Ministry of Earth Sciences. The Secretaryperforms this function with the assistance of Additional/Joint Secretary &Financial Adviser and Controller of Accounts.2. As per Rule 64 of GFR-2005, the Secretary of aMinistry/Department who is the Chief Accounting Authority of theMinistry/Department shall: –(i) be responsible and accountable for financial management of hisMinistry or Department.(ii) ensure that the public funds appropriated to the Ministry orDepartment are used for the purpose for which they were meant.(iii) be responsible for the effective, efficient, economical and transparentuse of the resources of the Ministry or Department in achieving thestated project objectives of that Ministry or Department, whilstcomplying with performance standards.(iv) appear before the Committee on Public Accounts and any otherParliamentary Committee for examination.(v) review and monitor regularly the performance of the programmesand projects assigned to his Ministry to determine whether statedobjective are achieved.(vi) be responsible for preparation of expenditure and other statementsrelating to his Ministry or Department as required by regulations,guidelines or directives issued by Ministry of Finance.(vii) shall ensure that his Ministry or Department maintains full andproper records of financial transactions and adopts systems andprocedures that will at all times afford internal controls.(viii) shall ensure that his Ministry of Department follows the Governmentprocurement procedure for execution of works, as well as forprocurement of services and supplies and implements it in a fair,equitable, transparent, competitive and cost-effective manner.(ix) shall take effective and appropriate steps to ensure his Ministry orDepartment :-(a) Collects all moneys due to the Government and(b) avoids unauthorized, irregular and wasteful expenditure.1
2011-12 Accounts at a Glance3. As per Para 1.3.2 of Civil Accounts Manual, the FinancialAdviser/Controller of Accounts (MoES) for and on behalf of the ChiefAccounting Authority shall be responsible for :-(a) arranging all payments through the Pay and AccountsOffices/Principal Accounts Offices except where the Drawingand Disbursing Officers are authorized to make certain types ofpayments.Note : Any addition proposed to the list of cheque drawingD.D.Os included in the Scheme of Departmentalisation ofAccounts of a Ministry/Department would require the specificapproval of the Controller General of Accounts, Ministry ofFinance.(b) compilation and consolidation of accounts of the department andtheir submission in the form prescribed, to the Controller Generalof Accounts; preparation of Annual Appropriation Accounts forthe Demands for Grants of his Ministry/Department, getting themduly audited and submitting them to the CGA, duly signed by theChief Accounting Authority.(c) arranging internal inspection of payment and accounts recordsmaintained by the various subordinate formations and Pay andAccounts Offices of the Department and inspection of recordspertaining to transaction of Government Ministries/Departments,maintained in Public Sector Banks.4. The Principal Accounts Office and accounting organization of thisMinistry started functioning w.e.f. 01-04-2007. The Controller ofAccounts is the Head of the Departmental Accounting Organization andexercises this control with the assistance of a Deputy Controller ofAccounts/Asstt. Controller of Accounts and 7 Pay & Accounts officers.The Payment and accounting functions are performed through five Pay andAccounts Offices of which two are located in Delhi, and one each inKolkata, Chennai and Pune. All payments pertaining to theDepartment/Ministry are made through Pay & Accounts Offices andthrough cheque drawing DDO attached with respective PAOs. Drawingand Disbursing officers present their claims/bills to the designated PAOsand CDDOs who issue cheques after exercising the necessary scrutiny asper provision of Civil Account Manual, Receipt and Payment Rules andother Govt. orders issued from time to time. As on date out of 22 DDO’s,4 DDO’s have been given limited cheque drawing power at followingstation i.e. Nagpur, Mumbai, Kochi and Guwahati. The Pay & AccountsOffices are the field units from where the accounting process initiate. Thevouchers/bills and the bank scrolls form the basis for compilation ofaccounts.2
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Accounts at a Glance (2011-12) - Ministry Of Earth Sciences

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