Community Center Rental Information - the Burr Ridge Park District

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Equipment brought into the facility by the renter: The renter is required to request approval fromthe Park District for any outside equipment that is not the property of Burr Ridge Park District. Theseitems include and not limited to: staging or risers, musical instruments, and DJ equipment. The ParkDistrict will prohibit these items from the building unless approval is granted.DECORATIONSDecorations are allowed under the following conditions:1. Helium balloons are not allowed.2. Blue painters tape (ONLY) is allowed for wall decorations3. The renter is responsible for any damage or additional maintenance work caused bydecorationsBOOKING AVAILABILITYAll requests should be submitted at least 14 working days prior to the desired date. All rentals of theCommunity Center are subject to availability with regards to Park District programs.Rental Time: Minimum rental time of 2 hours. One hour rentals will be allowed during regular hours ofoperation. Set-up and clean-up charges of $20 per hour apply.• Monday through Thursday: 8am-9pm• Friday and Saturday: 8am-11pm• Sunday: 12pm-8pmRENTAL DATEAPPLICATIONS ACCEPTED BEGINNINGJanuary 1 thru April 30December 1 stMay 1 thru August 31April 1 stSeptember 1 thru December 31August 1 st• Two year advance reservations are allowed for the following: Friday from 5:00pm to 11:00pm;Saturday evenings from 5:00pm to 11:00pm; and Sunday from 12pm to 8pm.Special Condition: The Park District reserves the right to reject usage requests which, in the opinion ofthe Park District, pose the potential building damage, lack of supervision, limit public access, ormaintenance concerns beyond the District’s ability to manage.RENTAL FEESThe renter designated on the application must be in attendance for the entire rental period and is theperson responsible for the payment of all fees.All fees are due 14 days before rental. A paid reservation/damage deposit will secure your requesteddate and are additional to the rental fees.Reservation/Damage Deposit: Each applicant will be required to post a reservation/damage depositwith the Park District at the time of reservation. The deposit may be a check or a credit card and will becharged separately from all rental fees. Return of reservation/damage deposit fees are subject to anydamage or extra clean-up after the conclusion of the rental. See Alcohol Section in the official ParkDistrict policy for groups requesting permission for alcohol.$250 for any rental requesting the use of alcohol$200 for rentals of 100 people or more$100 for rentals of 51-99 people$50 for rentals of 50 people or less
Fee StructureGroup 1 – Resident, not for profit, community service group *Group 2 – Individual resident or resident businessGroup 3 – Non-residents*Must provide written proof that the group has an official IRS not for profit designation with an addressof record located within the Burr Ridge Park District.Hourly Rates (unless otherwise noted):COMMUNITY CENTER CAPACITY Group 1 Group 2 Group 3Rooms F and G 120 $60 $85 $95Rooms F or G 60 $40 $50 $60Rooms A, B , C and D 150 1 $55 $105 $115Rooms B, C, and D 125 $35 $85 $95Rooms C and D 100 $35 $70 $80Room C or D 50 $20 $45 $55Rooms A and B 50 N/A $45 $50Room A or B 25 $0 2 $30 $351. Capacity is 150 with set-up of tables and chairs.2. Building supervisor rate of $15 per hour will be charged for Group 1 use which occurs at timeswhen the building is not open to the general public.Additional FeesTYPE INFORMATION FEEAlcohol Insurance Required for any rental requesting the use of alcohol $175 1Event Facilitation Fee Flat fee, applies to groups of 100 or more people $30 2Maintenance Fee Flat fee, applies to groups of 25 or more people or use of multiple rooms $30 2Set-up and Clean up Time Per hour $20Use of Kitchen Flat fee, restrictions apply, see equipment section $351: Rates are subject to change according to group size and market conditions.2: $20 per hour set-up/clean-up fee charges are separate from these.Late/Overtime ChargesThe renter must complete the use of the facility at the designated time. If the renter staysbeyond the designated rental time, the Park District will keep the full deposit.Cancellations are allowed with the following charges to apply:30 or more days notice: Deposit refunded, minus a $3 administrative fee.15-29 days notice: 50% of the deposit refunded and 100% of paid fees refunded.14 or less days notice: The entire deposit fee kept and 100% of paid fees refunded.INSURANCE REQUIREMENTSA renter will be required to provide proof of liability insurance naming the Burr Ridge ParkDistrict as additional insured for certain activities including, but not limited to organized athletic events,and non-routine high risk activities as determined by the Park District.Typical coverage required would be $1,000,000 coverage for a combined single limit. Ifrequired, the certificate must be submitted to the Park District no later than seven days before theusage. The Park District can provide information on special insurance programs, which can bepurchased by the renter through the Park District Risk Management Agency.USAGES FOR MINORSRental applications may only be made by individuals age 21 or older. For activities involvingminors, the following requirements are in effect:A. One adult (age 21 or older) chaperone must be on site at all times for every twelve minorsin attendance. Names, addresses, and phone numbers of chaperones must be provided in
Page 4 and 5: advance of the usage. Failure to pr
Page 6 and 7: Permission to Serve AlcoholName: __
Page 8: 3. DETERMINATION OF FEES:$ Rental F

Community Center Rental Information - the Burr Ridge Park District

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