ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

Annex A - Terms of Reference for ASDP BasketFund Steering Committee• Recommend submissions to the LGCDG Steering Committee through theASDP Basket Fund Steering Committee representatives on the LGCDGTechnical Committee• Endorse and discuss audit reports, taking appropriate follow up action• Report to the ASDP National Steering Committee on the status of theprogramme.Frequency and conduct of meetingsThe ASDP Basket Fund Steering Committee is expected to meet at least once aquarter. The specific dates of the committee’s quarterly meetings should coincide withimplementation of work plans to ensure timely review of progress and approval ofdisbursements. Any other meetings will be held at the call of the chair.The ASDP Secretariat will one week prior to each meeting, provide committeemembers with progress reports and an agenda developed with guidance from thechair. The secretariat will also send minutes of proceedings and decisions of eachmeeting as soon as practical after each meeting.Quorum and decisionsA quorum of the ASDP Steering Committee will consist of fifty percent of its membersfrom Government and development partners in attendance.Decision-making will be by consensus. However, where no consensus can be reached,the ASDP National Steering Committee will make final decisions. The ASDPSecretariat will minute all the ASDP Basket Fund Steering Committee’s decisions.Government of the United Republic of TanzaniaA4