ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

8 Reporting requirements and auditingarrangementsAction by ASLMs on quarterly reportsThe PMO-RALG scrutinises the reports to ensure that financial regulations have beencomplied with. During the same period, ASLMs will raise their concerns with thePMO-RALG regarding councils’ technical and financial performance. It is theresponsibility of the PMO-RALG to:• Ensure that reports are in agreement with the regional recommendations.In the event of a disagreement, discussions take place prior to the ASDPBasket Fund Steering Committee meeting to ensure that both partiesconcur with the recommendations• Ensure that reports are presented to the ASDP Basket Fund SteeringCommittee together with a final recommendation regarding funding.A consolidated report for all councils is produced by the PMO-RALG for the ASDPFinance Committee comprising a summary of :• Agricultural sector accounting returns including a recommendation to theASDP Basket Fund Steering Committee for each council• Each council’s technical achievements. This summary derived directly fromregional quarterly reports.Annual reportsIt is the responsibility of the LGA to ensure that the year's final accounts are preparedwithin the period specified by the financial memorandum. The Council Treasurerprepares the standard annual reports required by the financial regulations.The PMO-RALG coordinates and submits to ASDP Basket Fund Steering Committeethe Annual Expenditure Report showing budgeted against actual expenditure for bothrecurrent and development expenditures.The format for the annual accounts for the ASDP Basket Fund Steering Committee isexactly the same as the accounting return for the fourth quarter. It is subject to annualaudit by external auditors.Government of the United Republic of Tanzania71