ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

8 Reporting requirements and auditingarrangementsFigure 8.2: Summary of activities and responsibilitiesActorReporting activityDeadlineElapsed timeafter quarterendCouncilProduce quarterly report, includingoverview, technical and financial reportsThree copies to the RegionalSecretariat within one month ofthe quarter end4 weeksRegionalSecretariatReview reports, collate and preparesummary reportTwo weeks after the deadline forreceipt of reports from Councils6 weeksPMO-RALGReceive reports and prepare summarywith recommendations for ASDP BasketFund Steering Committee, liaise withASLMThree weeks after receipt ofreports from RS9 weeksASLMReview technical reports, agree orotherwise with regionalrecommendations in liaison with PMO-RALGThree weeks after receipt ofreports from RS9 weeksASLM/PMO-RALGCall meeting of ASDP Basket FundSteering CommitteeTwo weeks before meeting9 weeksPMO-RALGDistribute summary reports to NSCmembersOne week before meeting10 weeksASDP BasketFundSteeringCommitteeMake decisions for the next tranche offundingBefore commencement of therelevant quarter11 weeks• Any differences arising from the previous quarter’s bank reconciliationshave been cleared• The split of expenditure over the various sector units and communityinitiatives is within limits specified in the guidelines from PMO-RALG andsector ministries• The activities undertaken are in line with priorities and technically supportthe ASDP’s objectives• The budget figures are the same as those approved by the ASDP BasketFund Steering Committee. Where they differ, documentary evidenceshould be obtained (e.g. Council Minute) to support the revised budget orsupplementary budgetGovernment of the United Republic of Tanzania69