ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

8 Reporting requirements and auditingarrangements• Chief Accountants with support from the Accountant General’s Department,prepare a Receipts and Payments report for the ASDP, within four weeksof the end of the year. This report provides details of transactions for theyear showing actual receipts by source of funds, actual expenditureincurred and any unspent balance of funds at the end of the year. It alsocompares actual expenditure against approved estimates. The Receiptsand Payments report is supplemented by notes and explanations. Thereport must be signed by the Accounting Officers of the ASLMs, and isaudited by the Basket Fund’s external auditors.8.3 Reporting requirements at LGA levelQuarterly reportsThe quarterly report is a holistic report on the technical and financial performance ofthe council against the DADP. It should not be excessively burdensome to producebut should summarise the critical data required to manage agricultural services andallow Councils and Regional Secretariats to monitor that performance.The outline format of the quarterly report is provided in Annex B (see B2 and B3).The report comprises three parts:Section 1 - OverviewA summary of the major successes and failures in the quarter and issues arising. Inaddition, it sets out reasons for significant variances from the approved budget.Section 2 - Technical reportReports performance against the Council’s Agricultural Development Plan. Theformat for this quarterly performance monitoring report, as specified in the DADPguidelines, is given in Annex C, C16.Section 3 - Financial reportThis includes the agricultural sector recurrent accounting return (containing the bankreconciliation, bank statement and other relevant information). The return is set out inAnnex C, C17 & B18 and described in detail below.Government of the United Republic of Tanzania66