ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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8 Reporting requirements and auditingarrangements• Personnel in the ASDP Secretariat with support from the AccountantGeneral’s Department, consolidate information into an overall reporton expenditure against budget, and total commitments. The ASDPSecretariat uses the consolidated report which has the same formatas the flash report template, to monitor budget implementationprogress. The ASDP Secretariat submits a consolidated quarterlyflash report to the ASDP Basket Fund Steering Committee togetherwith a narrative summary of any issues that have arisen during thequarterTables 8.1: Financial reportsName of reportRefer toPage no.Generated/fromReportsFlash ReportC2Monthly,quarterly andannually/ IFMSExpenditure and commitmentson a monthly and cumulativebasisExchequer ReleasesC3Quarterly / IFMSAll transfers from the basketaccount to the ExchequerUndistributedExchequerC4Quarterly / IFMSUnallocated amountsUses of Funds byProgramme ActivityC5Quarterly / IFMSActual and cumulativeexpenditure against budgetOutput MonitoringReportC6Quarterly / IFMSActual and cumulativeexpenditure against budgetProcurement ReportC7 – C8Quarterly /VariousprocurementdocumentsProgress made with respect toprocurementReceipts andPayments AccountC9 – C13Annually / IFMSDeposits into the basket,transfer to the Exchequer,ASDP’s expenditure andbalance at the end of the yearLGA ConsolidatedReportC14 - 15QuarterlyTechnical and financialperformance of councilsGovernment of the United Republic of Tanzania64
8 Reporting requirements and auditingarrangements• ASLMs’ Chief Accountants submit copies of the Approved ExchequerReleases and Undistributed Exchequer reports to the ASDP Secretariat atthe same time as flash reports. The ASDP Secretariat maintains reports onExchequer Releases as an audit trail• Each ASML’s Chief Accountant produces a Uses of Funds by ProgrammeActivity report within two weeks of the end of each quarter, and submits itto Warrant Holders, the Accounting Officer and the ASDP Secretariat. Thisreport provides information on actual expenditure during the quarter oneach activity against what was budgeted and contained in the ASLM workplans. At an ASLM level, it is used to identify any problematic activities andplan remedial measures for the next quarter. It also informs cash flowforecasting. The ASDP Basket Fund Steering Committee also refers to thisreport to obtain a breakdown of expenditures reported in the flash report• Each ASML’s Chief Accountant in collaboration with Officers involved in theprogramme’s implementation, produces an Output Monitoring report withintwo weeks of the end of the quarter, and submits it the Accounting Officerand the ASDP Secretariat. This report provides information on actualphysical progress during the quarter in relation to expenditure incurred andbudget for each programme activity and sets out plans for completion. Thisreport supports scheduling of activities and facilities in the identification ofany budget variations, which must be approved by the relevant PS andratified by the ASDP Basket Fund Steering Committee• Each ASLM’s Procurement Manager prepares a procurement report withintwo weeks of the end of the quarter, and submits it the Accounting Officerand the ASDP Secretariat. This report provides information on theprocurement of goods, works and services and on compliance with agreedprocurement methods. The report compares performance against theprocurement plan and highlights key issues such as staffing and capacity.This report is prepared in two parts: Part I provides a descriptive summaryof procurement activities; and Part II provides financial information withactual and budgeted valuesGovernment of the United Republic of Tanzania65
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Section 1Introduction to the docume
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1 Introduction to the document1.4 F
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2 Institutional arrangements2.1 Int
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2 Institutional arrangements• Rev
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2 Institutional arrangements• In
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Page 22 and 23: Section 3Accounting policies and sy
Page 24 and 25: 3 Accounting policies and systems3.
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Page 30 and 31: 4 Planning and budgeting4.1 Introdu
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Page 42 and 43: Section 5Funds transfer mechanismGo
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Page 58 and 59: Section 7Accounting for expenditure
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Page 68 and 69: Chapter 8Reporting requirements and
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Page 82 and 83: Annex A - Terms of Reference for AS
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Page 94 and 95: The United Republic of TanzaniaRELE
Page 96 and 97: The United Republic of Tanzania TFN
Page 98 and 99: ASDP/06The United Republic of Tanza
Page 100 and 101: The United Republic of TanzaniaPAYM
Page 102 and 103: TO: Accounting Officer / Warrant Ho
Page 106 and 107: Appendix CReporting FormatsC1
Page 112 and 113: Page 1 of 2Part OneASDP/15The Unite
Page 114 and 115: Page 1 of 5ASDP/16The United Republ
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ASDP/17The United Republic of Tanza
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ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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