ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

8 Reporting requirements and auditingarrangements8.1 IntroductionThis section sets out the internal and external management reporting and informationrequirements for the ASDP basket fund. The reports help ASLMs, LGAs and theASDP Basket Fund Steering Committee to:• Analyse the results of ASDP operations and its financial position on aperiodic basis• Develop policies and planning future operations• Make effective decisions on the allocation of resources• Monitor performance and control of the programme’s operations• Commission internal and external audits which provide them withindependent views• Report outcomes to development partners and other stakeholders.8.2 Programme reportingTable 8.1 overleaf provides a list of reports generated from or using information fromthe IFMS and other records. It specifies the information that they contain and thefrequency of their production. In brief:• Each ASLM’s Chief Accountant submits a flash report for his/her relevantvote to the relevant Warrant Holder and the ASDP Secretariat within twoweeks of each period end. Thereafter:• Warrant Holders must examine the reasons behind the variationsfrom the budget, assess their implications on the work plan anddecide on the necessary remedial action. Each Warrant Holder thenwrites a report on the cause and effect of each variation and therecommended action and sends the original to the Chief Accountantand a copy to the PS. Warrant Holders must submit theirexplanations on positive and negative variances within one week ofthe receipt of the reportGovernment of the United Republic of Tanzania63