ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

6 Procurement arrangements• Thereafter proceed to prepare a Request for Proposal (RFP). In preparingthe RFP, Procurement Officers, must agree with members of their MTBs,the appropriateness of draft contracts, evaluation plans, evaluation criteriaand the application of technical and financial weightings• Issue the RFP to short-listed bidders. Each Officer remains responsible forclarifying queries raised by bidders on the RFP. They are also required tocommunicate, such queries raised and the clarification provided, to allother short-listed bidders• Receive technical and financial bids, and in association with the membersof the MTBs, facilitate the evaluation of all technical and financial bids• Invite the selected bidder for contractual negotiations.Chief Accountants must issue suppliers with a GoT Local Purchase Order (LPO) (seeAnnex B, B15) generated from the IFMS. The LPO must clearly indicate the place ofdelivery of goods and services i.e. the relevant ASLM.At LGA levelProcurement Officers within the PMU:• In collaboration with LGATB screens/pre-qualifies interested bidders on thebasis of their capability and resources• Prepares RFP. When preparing RFP, the PMU, must agree with theLGATB, the appropriateness of draft contracts, evaluation plans, evaluationcriteria and technical and financial weightings• Issues RFPs to short-listed bidders. The PMU remains responsible forclarifying queries raised by bidders on the RFP. The unit is also required tocommunicate, any query raised and the corresponding clarificationprovided, to all other short-listed bidders• Receives technical and financial bids, and in association with the LGATender Board, facilitates the evaluation of all technical and financial bids• Invites the preferred bidder for contractual negotiations.Government of the United Republic of Tanzania49