ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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6 Procurement arrangements6.4 Procurement thresholds and methods usedAll non ICB contracts and large value contracts are awarded in accordance with thePublic Procurement Act No 21 of 2004. The procurement methods and selectionmethods for various packages are provided in the approved procurement plan.6.5 Committing funds on the IFMSAt central levelASLMs’ managements with the assistance of their Procurement Officers preparespecifications, confirm estimates for goods and services to be procured and submitthe estimates to their respective Chief Accountant for a Request for Purchase Order(RPO) (See Annex B, B19).The Chief Accountant checks for availability of funds. If funds are available, he/shecommits funds on the IFMS and passes the RPO to the PS for authorisation.However if funds are not available, the Chief Accountant requests for a delay in theprocurement. If funds are available, then ASLMs must follow procedures that aredescribed under the next sub-section.At LGA levelThe relevant Sector Head with the assistance of the Head of PMU preparesspecifications, confirms estimates for goods and services to be procured and submitsthe estimates to the Council Treasurer. The Council Treasurer checks for availabilityof funds. If funds are available, he/she commits funds on the IFMS. However if fundsare not available, then the Council Treasurer requests for the procurement to bedelayed. Section 23 of the Local Government Finance Act 1982 requires all LGAsthat are not on the IFMS, to commit funds before embarking on procurement. Toeffect this, the Council Treasurer must make entries in the relevant vote book withexpenditure estimates as commitments. If funds are available, then LGAs must followprocedures that are described under the next sub-section.6.6 The procurement processAt central levelProcurement Officers within the PMU:• In collaboration with members of the MTB, screen/pre-qualify interestedbidders on the basis of their capability and resourcesGovernment of the United Republic of Tanzania48
6 Procurement arrangements• Thereafter proceed to prepare a Request for Proposal (RFP). In preparingthe RFP, Procurement Officers, must agree with members of their MTBs,the appropriateness of draft contracts, evaluation plans, evaluation criteriaand the application of technical and financial weightings• Issue the RFP to short-listed bidders. Each Officer remains responsible forclarifying queries raised by bidders on the RFP. They are also required tocommunicate, such queries raised and the clarification provided, to allother short-listed bidders• Receive technical and financial bids, and in association with the membersof the MTBs, facilitate the evaluation of all technical and financial bids• Invite the selected bidder for contractual negotiations.Chief Accountants must issue suppliers with a GoT Local Purchase Order (LPO) (seeAnnex B, B15) generated from the IFMS. The LPO must clearly indicate the place ofdelivery of goods and services i.e. the relevant ASLM.At LGA levelProcurement Officers within the PMU:• In collaboration with LGATB screens/pre-qualifies interested bidders on thebasis of their capability and resources• Prepares RFP. When preparing RFP, the PMU, must agree with theLGATB, the appropriateness of draft contracts, evaluation plans, evaluationcriteria and technical and financial weightings• Issues RFPs to short-listed bidders. The PMU remains responsible forclarifying queries raised by bidders on the RFP. The unit is also required tocommunicate, any query raised and the corresponding clarificationprovided, to all other short-listed bidders• Receives technical and financial bids, and in association with the LGATender Board, facilitates the evaluation of all technical and financial bids• Invites the preferred bidder for contractual negotiations.Government of the United Republic of Tanzania49
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Page 22 and 23: Section 3Accounting policies and sy
Page 24 and 25: 3 Accounting policies and systems3.
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Page 30 and 31: 4 Planning and budgeting4.1 Introdu
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Page 34 and 35: 4 Planning and budgetingThe ASDP fu
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Page 42 and 43: Section 5Funds transfer mechanismGo
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Page 50 and 51: Chapter 6Procurement arrangementsGo
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Page 58 and 59: Section 7Accounting for expenditure
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Page 68 and 69: Chapter 8Reporting requirements and
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Page 94 and 95: The United Republic of TanzaniaRELE
Page 96 and 97: The United Republic of Tanzania TFN
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Page 100 and 101: The United Republic of TanzaniaPAYM
Page 102 and 103: TO: Accounting Officer / Warrant Ho
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ASDP/08The United Republic of Tanza
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Appendix CReporting FormatsC1
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Page 1 of 2Part OneASDP/15The Unite
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ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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