ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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5 Funds transfer mechanisms• When the transfers have been effected, the BOT issues the AccountantGeneral with debit advices. The Central Payments Office (CPO) at the MoFcredits each ASLM’s cash book on the IFMS. Thereafter, the AccountantGeneral sends Exchequer Issue Notifications (EINs) [TFN. 766] (seeAnnex B, B11) to each PS, notifying him/her of the transfer• Separate EINs are issued for funds that are from internal sources i.e. GoTfunds and external sources i.e. direct budget support• On receipt of the EIN, each ASLM Chief Accountant allocates funds tovarious Warrant Holders and informs them that resources are available byissuing a Warrant of Funds [TFN. 143] (see Annex B, B12). Warrants ofFunds authorise Warrant Holders to spend funds allocated for activitiesindicated on the warrant. Separate Warrants of Funds are issued for GoTfunds and funds from the basket.5.6 Disbursing funds from the basket fund account to LGAs’ generalfund accounts through the PMO-RALG’s development exchequeraccountAll LGAs are eligible for grants under ASDP which are allocated in accordance withthe LGCDG system. However, access to the grant is subject to LGAs meeting a setof predetermined minimum conditions as detailed out in Section 4.On receiving confirmation that a LGA qualifies to receive the grant and the amount ofgrant allocation, LGAs are required to prepare quarterly work plans, technical andfinancial reports for submission to the PMO-RALG through the Regional Secretariats.The reporting procedures are described in detail in Section 8. The consolidated workplans, technical and financial reports are approved by the LGCDG TechnicalCommittee. The Committee’s decisions are minuted, and thereafter the followingprocedures are used to disburse funds to LGAs (see Figure 5.2):• The PS, PMO-RALG requests the MoF to transfer funds from the ASDPholding account to the PO-RALG’s development exchequer accountmaintained in Tanzania Shillings. This process requires the PS to fill in theDevelopment Estimates – Monthly Application and Progress Report[Estimates Form TFN. 358] (see Annex B, B9) and to forward it to theBudget Department at the MoF. TFN 358 disaggregates fundingrequirements by source: GoT (internal) and development partners(external). In addition to the TFN. 358, the PS must also attach:Government of the United Republic of Tanzania40
5 Funds transfer mechanismsFigure 5.2: Disbursing funds from the basket fund account to LGAs’ general fundaccounts through the PMO-RALG’s development exchequer accountsAnnual assessment to determine theLGAs that meet the MC to receive LGCDGand ASDP grantsExchequer Issue Notificationnotifying release of funds to PMO-RALG’s accountConsolidated workplans, technical andfinancial Reports approved at PMO-RALGASLM and LGCDG Technical CommitteePMO-RALG issues transfer instructionsto MoF to transfer funds to LGAsRequest for the release of funds from theholding account to the exchequer accountCPO makes telegraphic transfer toGeneral Fund Accounts at LGAsRequest for funds release from PMO-RALG development exchequer accountFunds received into LGAs General Fundbank account• A copy of the minutes of the LGCDG Technical Committeemeeting that approved the release of funds to the LGAs• Names of the LGAs and details of the bank accounts where fundsare to be deposited• A schedule of amounts to be disbursed to each LGA• Budget Officers at the MoF review the forms and if there are no issuesarising from their review they pass the approved forms to the AccountantGeneral. The Accountant General requests the BOT to transfer funds fromthe holding account to PMO-RALG’s Exchequer account. Budget Officersfill in the form TFN. 357A (Release Warrant) (see Annex B, B10) to effectthis procedure• When the transfers have been effected the BOT issues the AccountantGeneral with debit advices. The CPO at the MoF credits PMO-RALG’scash book on the IFMS. Thereafter, the Accountant General sends EIN[TFN. 766] (see Annex B, B11) to the PS, notifying him/her of the transfer.The EIN is copied to the qualifying LGAGovernment of the United Republic of Tanzania41
Page 7: Section 1Introduction to the docume
Page 10 and 11: 1 Introduction to the document1.4 F
Page 12 and 13: 2 Institutional arrangements2.1 Int
Page 14 and 15: 2 Institutional arrangements• Rev
Page 16 and 17: 2 Institutional arrangements• In
Page 18 and 19: 2 Institutional arrangements• Ens
Page 20 and 21: 2 Institutional arrangements• Rev
Page 22 and 23: Section 3Accounting policies and sy
Page 24 and 25: 3 Accounting policies and systems3.
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Page 30 and 31: 4 Planning and budgeting4.1 Introdu
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Page 34 and 35: 4 Planning and budgetingThe ASDP fu
Page 36 and 37: 4 Planning and budgetingTable 4.1:
Page 38 and 39: 4 Planning and budgetingNotificatio
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Page 42 and 43: Section 5Funds transfer mechanismGo
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Page 50 and 51: Chapter 6Procurement arrangementsGo
Page 52 and 53: 6 Procurement arrangements6.2 Procu
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Page 58 and 59: Section 7Accounting for expenditure
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Page 68 and 69: Chapter 8Reporting requirements and
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Page 82 and 83: Annex A - Terms of Reference for AS
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Page 86 and 87: Form: Page 1of 2ASDP/01Government o
Page 88 and 89: ASDP/02Government of the United Rep
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Page 94 and 95: The United Republic of TanzaniaRELE
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The United Republic of Tanzania TFN
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ASDP/06The United Republic of Tanza
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The United Republic of TanzaniaPAYM
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TO: Accounting Officer / Warrant Ho
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Appendix CReporting FormatsC1
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Page 1 of 2Part OneASDP/15The Unite
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ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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