ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

5 Funds transfer mechanisms• When the transfers have been effected, the BOT issues the AccountantGeneral with debit advices. The Central Payments Office (CPO) at the MoFcredits each ASLM’s cash book on the IFMS. Thereafter, the AccountantGeneral sends Exchequer Issue Notifications (EINs) [TFN. 766] (seeAnnex B, B11) to each PS, notifying him/her of the transfer• Separate EINs are issued for funds that are from internal sources i.e. GoTfunds and external sources i.e. direct budget support• On receipt of the EIN, each ASLM Chief Accountant allocates funds tovarious Warrant Holders and informs them that resources are available byissuing a Warrant of Funds [TFN. 143] (see Annex B, B12). Warrants ofFunds authorise Warrant Holders to spend funds allocated for activitiesindicated on the warrant. Separate Warrants of Funds are issued for GoTfunds and funds from the basket.5.6 Disbursing funds from the basket fund account to LGAs’ generalfund accounts through the PMO-RALG’s development exchequeraccountAll LGAs are eligible for grants under ASDP which are allocated in accordance withthe LGCDG system. However, access to the grant is subject to LGAs meeting a setof predetermined minimum conditions as detailed out in Section 4.On receiving confirmation that a LGA qualifies to receive the grant and the amount ofgrant allocation, LGAs are required to prepare quarterly work plans, technical andfinancial reports for submission to the PMO-RALG through the Regional Secretariats.The reporting procedures are described in detail in Section 8. The consolidated workplans, technical and financial reports are approved by the LGCDG TechnicalCommittee. The Committee’s decisions are minuted, and thereafter the followingprocedures are used to disburse funds to LGAs (see Figure 5.2):• The PS, PMO-RALG requests the MoF to transfer funds from the ASDPholding account to the PO-RALG’s development exchequer accountmaintained in Tanzania Shillings. This process requires the PS to fill in theDevelopment Estimates – Monthly Application and Progress Report[Estimates Form TFN. 358] (see Annex B, B9) and to forward it to theBudget Department at the MoF. TFN 358 disaggregates fundingrequirements by source: GoT (internal) and development partners(external). In addition to the TFN. 358, the PS must also attach:Government of the United Republic of Tanzania40