ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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4 Planning and budgetingNotification of districtsBased on the Assessment results and using the agreed formula, the LGCDGSteering Committee calculates the allocation of ASDP funds to be made to thequalifying LGAs. PMO-RALG notifies LGAs of the amounts that they are expectedto receive and publishes the schedule of allocations for public information. Thenotification guides the LGAs in preparing the DADP and budgets, includingnotification to Villages through the issuance of Indicative Planning Figures (IPFs).Development of DADP, action plans and budgetsIt is worth drawing attention to the fact that DADP is an integral part of the DistrictDevelopment Plan. The DADP and annual action plan are prepared in line with theformats provided in the National Policy and Guidelines (see Annex B, B20 & B21).The process of DADP planning starts with the preparation of the National LevelInformation and Instruction (I&I) document by the ASLMs with support from the ASDPSecretariat. The issues addressed in the National Level I&I are provided to LGAsthrough PMO-RALG as an input for quality production of DADPs and to ensure asound understanding of the planning framework.The activities involved in the development of DADPs are summarised below. Moredetail is provided in the Guidelines for DADPs.• Council staff in the district agricultural sector are expected to review theASDP framework document and sub-programmes as well as I&I package.This review is important for setting the policy context and ensuring that realresource parameters are reflected in DADPs• A cross-section of stakeholders from the Central Government, the RegionalSecretariat, the District Commissioners, the technical staff of the council,representatives of the wards and villages, NGOs and the private sector arerepresented at an initial planning workshop. The output from the workshopis the DADP planning document• The Council Management Team (CMT) draws on the output from theworkshop above to undertake a district agricultural fact analysis, analysethe council’s opportunities and threats, assess strengths and weaknesses,develop the council’s vision and objectives, identify quick wins and adaptthe National Level I&I to fit the village and the council level contextsGovernment of the United Republic of Tanzania32
4 Planning and budgeting• Once the CMT has tailored the I&I package, it issues a circular letterincluding IPFs to Wards to initiate village level planning. This process isfacilitated by Ward Facilitation Teams• Village plans must be approved by the respective Village Council andVillage Assembly. Once approved, plans are submitted to WardDevelopment Committee (WDC) for review and consolidation (WDC has nomandate to amend Village plans only to advise on technical issues)• Scrutiny, consolidation and harmonisation of sector and wards plans isdone by the CMT• Sector committees review draft plans and recommend for approval by thefull council• DADPs are costed (see Annex B, B21) on the basis of ceilings receivedfrom PMO-RALG determined through the annual assessment andcalculated on the basis of the approved allocation formula• The DDP/DADP and budget is submitted to Regional Secretariat for reviewand advice by the Regional Consultative Committee (RCC)• The RS through the RCC reviews the DADPs without influencing thepriorities of the district. The type of feedback given by the RS has to dowith making amendments to ensure technical, legal, budgetary and policycompliance. The responsibility for making any changes still lies with thecouncil. The full district council must approve the DADP along with thebudget request ready for submission to PMO-RALG and MoF• Thereafter communication is made to Ward Executive Officers by CouncilDirector. This includes schedule of activities that have been included inDADP for implementation during the year• The RS collates plans for the various councils within the region andprepares a collective matrix for the region summarising the plans andrespective budgets• The RS dispatches a report on the plans received plus the collective matrixand the individual council reports to the PMO-RALG. The RS also providesa copy of all documents to the ASLMs. A third copy of the DADP ismaintained at the regionGovernment of the United Republic of Tanzania33
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Page 12 and 13: 2 Institutional arrangements2.1 Int
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Page 22 and 23: Section 3Accounting policies and sy
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Page 42 and 43: Section 5Funds transfer mechanismGo
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Page 50 and 51: Chapter 6Procurement arrangementsGo
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Page 58 and 59: Section 7Accounting for expenditure
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Page 68 and 69: Chapter 8Reporting requirements and
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ASDP/02Government of the United Rep
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ASDP/03VoteGovernment of the United
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ASDP/05Government of the United Rep
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The United Republic of TanzaniaRELE
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The United Republic of Tanzania TFN
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ASDP/06The United Republic of Tanza
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The United Republic of TanzaniaPAYM
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TO: Accounting Officer / Warrant Ho
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Appendix CReporting FormatsC1
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Page 1 of 2Part OneASDP/15The Unite
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ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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