ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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4 Planning and budgetingFigure 4.1: Planning and budgeting timeline at national levelJuly - SepPER and review of sector plan and review and amendment of ASLM strategic plansOctoberNovemberASLMs prepare ASDP 3-year work plansASDP Basket Fund Steering Committee review DPs and GoT commitmentsDecemberConsolidated Work plan approved by ASDP National Steering CommitteeFeb - AprilASDP Work plan incorporated in ASLMs MTEFsMay - JuneNational plans and budget preparedJuneJulyNational Parliament approves the budgetFunds disbursement commencesThe PER, Sector Strategic Plan (SSP), ASDP Framework and Process Document,and the ASDP Government Document for funding through basket fund will be thebasis for preparing the annual and medium plans for ASDP. It is theresponsibility of the ASDP Secretariat to coordinate the preparation of the ASDPwork plan. The Sector Working Group undertakes a PER and provides appropriateguidelines for priority targets and activities for the medium term. The ASDPSecretariat informs the ASLMs through their DPPs of the main priorities whichshould be addressed in planning for ASDP. The ASLMs through respectivedepartments and support from DPPs incorporate ASDP interventions in theirministry strategic plans.On an annual basis, the ASLMs through DPPs prepare the draft ASDP activities to beincorporated into the work plan. The ASLM work plans together with their resourcerequirements are submitted to ASDP Secretariat for consolidation into ASDP workplan. The annual work plan is presented as an Action Plan in a format compliant withthe MTEF (see Annex B, B2). Following consolidation, the ASDP Basket FundSteering Committee reviews funding commitments from development partners andthe GoT. The work plan is adjusted to the level of funds committed. The ASDPSecretariat submits the consolidated ASDP work plan to ASDP National SteeringCommittee for approval.Government of the United Republic of Tanzania26
4 Planning and budgetingThe final stage in planning and budgeting at a national level is when ASLMsincorporate the approved ASDP work plan into their respective annual operatingplans and MTEFs. Once the ASLMs MTEF budgets have been approved by theParliament, then it is the responsibility of DPPs in collaboration with their respectiveChief Accountants to post the annual budget onto the IFMS. If it is necessary duringthe course of the year to revise the budget, for example, to cover unforeseen costs,over expenditure or redirect funds from one budget item to another, the followingprocedures must be followed:• Warrant Holders write through the DPP to the PS formally requesting abudget revision• Requests for revisions should provide details of the accounts for whichrevisions are requested, reasons for the revisions, the original budgetedamount and proposed revised amounts• If revisions are acceptable to the PS, the proposals are submitted to theASDP Basket Fund Steering Committee for ratification• The proposal for revisions is forwarded to the MoF for subsequent approvalby Parliament as per Section 51 (1) – (9) of the Public Finance Regulations• Thereafter relevant adjustments are made to budget line items on theIFMS.4.3 The planning and budgeting procedures at LGA levelPlanning for ASDP at the LGA level is in the context of the District DevelopmentPlan (DDP). The, plans are prepared on a sector-wide basis and according to PMO-RALG participatory planning procedures. They are built up through communityparticipation and incorporated into DADPs, which are in turn consolidated within therespective DDPs.Under component 1 - Local Level Support, both recurrent and developmentexpenditure are amenable for funding. In particular, ASDP finances:• Technical services at district level, especially extension services for cropsand livestock• Investment activity at the district level.Government of the United Republic of Tanzania27
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Annex A - Terms of Reference for AS
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Form: Page 1of 2ASDP/01Government o
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ASDP/06The United Republic of Tanza
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The United Republic of TanzaniaPAYM
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TO: Accounting Officer / Warrant Ho
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Appendix CReporting FormatsC1
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Page 1 of 2Part OneASDP/15The Unite
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ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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