ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

3 Accounting policies and systems• Facilitates the integration of ASDP’s recurrent and development activitiesand provides the separation between recurrent and developmentexpenditure• Enables direct comparison of ASDP budgets, commitments and actualtransactions and facilitates measurement of resources• Facilitates the production of consistent financial information at differentlevels of disaggregation• Is in accordance with the International Monetary Fund – GovernmentFinance Statistics (GFS) Model.At the central level, the chart of accounts structure which is illustrated in Figure 3.1below, comprises four segments and 28 digits. The coding system is flexible.Codes can be added or deleted without affecting the accounting structure. Howeverany amendments to the accounts codes requires the approval of the MoF.It is noteworthy that segment 1 of the chart of accounts enables users to distinguishbetween GoT and development partner funded contributions and associatedexpenditure.To allow the ASLMs to generate financial reports for the ASDP at a sub-programmelevel, the IFMS budget and general ledger modules will have to be customised. Inparticular:• Reference codes will have to be incorporated into two modules - budgetand general ledger. Codes enable reports to be generated which facilitatecomparisons to be made between actual and budgeted expenditure• IFMS will have to be customised to facilitate commitment control at a subprogrammelevel.Figure 3.1 - Chart of accounts structureSegment 1 Segment 212 digit code 6 digit codeIdentifies vote, vote, sub-vote,Specifiesprogramme & cost cost centrecentre performance datadataSegment 34 digit codeSpecifiesgeographical locationSegment 46 digit codeSpecifies GovernmentFinance Statistics (GFS) (GFS) codescodesASLM, Warrant Holder,ASDP, financier (basket)Objectives, target/outputs & activitiesRegions,DistrictsSubjective analysiscodeGovernment of the United Republic of Tanzania20