ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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2 Institutional arrangements• Ensuring that reports are prepared and tabled in time to the ASDP BasketFund Steering Committee• Advising on the preparation of district development plans and budgets andreports on the utilisation of ASDP Funds• Providing recommendations to the ASDP Basket Fund Steering Committeeon the disbursement of funds• Designing modalities for monitoring and performance auditing ofagricultural sector services by councils.2.7 LGCDG Steering CommitteeThe LGCDG Steering Committee meets at least once in every quarter and on thebasis of recommendations from the LGCDG Technical Committee, is responsible for:• Discussing and approving any changes in the allocation formulae,procedures, etc.• Approving the assessment reports and identifying LGAs that meet grantaccess criteria• Making final administrative decisions on cases of appeal• Approving the LGA grant allocations• Approving changes in the Assessment Manual.2.8 LGCDG Technical CommitteeThe LGCDG Technical Committee which meets once in every quarter is responsiblefor:• Sharing experiences on the LGCDG system design and making relevantrecommendations on the assessment manual, the assessment processes,allocation formulae, menu, etc. and making recommendations to PS PMO-RALG or through PS PMO-RALG to the LGCDG Steering Committee asappropriateGovernment of the United Republic of Tanzania12
2 Institutional arrangements2.9 PMO-RALG• Reviewing work-plans, budgets and progress reports for the LGCDGsystem (including the Capital and Capacity Building Grants), as well asannual assessment reports, and making recommendations on the basis ofthe benchmarks as defined for the system to PS PMO-RALG or throughPS PMO-RALG to the LGCDG Steering Committee, as appropriate.The PMO-RALG is the ministry responsible for overall supervision of LGAs. The PS,PMO-RALG is the Accounting Officer for ASDP funds voted at Central Governmentfor subsequent disbursements to LGAs. PMO-RALG has following specificresponsibilities:• Overseeing the preparation of agricultural sector development and annualplans in collaboration with the ASLMs• Overseeing the implementation of the ASDP at the LGA level• Ensuring that all LGAs submit their reports via the Regional Secretariat ona timely basis• Preparing summary reports for all councils which contain recommendationsand submitting them to ASDP Basket Fund Steering Committee throughthe ASDP Secretariat• Collaborating with the sector line ministries to ensure that relevant reportsfor ASDP Basket Fund Steering Committee are submitted on a timely basis• Scrutinising returns to ensure that the LGAs are meeting nationalagricultural guidelines and performance indicators that are set jointly withASLMs• Organising the annual LGA assessment to determine those LGAs thatqualify to receive grants under LGCDG and ASDP• Preparing requests for the Accountant General to issue Exchequer IssueNotifications and thereafter subsequent transfer funds to LGAs that havemet the minimum conditions to access LCGCD and ASDP funds• Liaising with the MoF to ensure timely transfer/disbursement of approvedgrant allocationGovernment of the United Republic of Tanzania13
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Page 42 and 43: Section 5Funds transfer mechanismGo
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Chapter 8Reporting requirements and
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Annex A - Terms of Reference for AS
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Annex A - Terms of Reference for AS
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Form: Page 1of 2ASDP/01Government o
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ASDP/02Government of the United Rep
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ASDP/03VoteGovernment of the United
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ASDP/05Government of the United Rep
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The United Republic of TanzaniaRELE
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The United Republic of Tanzania TFN
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ASDP/06The United Republic of Tanza
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The United Republic of TanzaniaPAYM
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TO: Accounting Officer / Warrant Ho
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Appendix CReporting FormatsC1
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Page 1 of 2Part OneASDP/15The Unite
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ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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