ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

ASDP/21The United Republic of TanzaniaASDPAgricultural Sector Accounting Return – Notes for GuidanceThese notes are intended to assist Council Staff in completing the Agricultural Sector Accounting Return. The return should include both recurrent and developmentreceipts and payments. Returns should be made within four weeks of the end of the quarter. Returns should be made to the Regional Administrative Secretary, whoshould be the first point of contact in the case of any questions on the content of the return.Column AColumn BColumn CB1R1R2R3R4R5R6S1…S nIn this column, actual receipts and payments for the quarter should be entered.Enter the cumulative receipts and payments for the Year to Date.Enter the budget figures as appear in the approved District Agricultural Development Plans (DADPs).Any variation from this should be accompanied by the appropriate Council minute authorising a virement.Enter the balance on the Agricultural Development Account and (agricultural bank account) at the beginning of the quarter. For all quarters after the firstquarter, this should be exactly the same as the closing balance – box B2 in the previous quarters return. This return should be accompanied by a copy ofthe bank reconciliation statement, which must agree with the cashbook and the balance in this box.The amount of Block grant received in the current quarterTotal Basket Funds received in the current quarterThe amount of funds transferred from the Councils General Account to fund Agricultural expendituresAny other funds received, for example any funds intended for recurrent expenditure from donors, NGO’sReceipts in kind are receipts, which are not paid in money, but include such things as computers and other learning materials. Such Items will have to bevalued. This entry should have a corresponding entry under the Payments section of this return in the appropriate box.Enter the total of boxes R1 to R5This is the total of all payments made and charged to the different units within the council agricultural sectorS n+1B2Total of boxes S1 – S nEnter the cashbook balance at the end of the period.P1 – P nCosts relating to the ASDP activities should be entered according to the classifications given.C 19