ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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The United Republic of TanzaniaPAYMENT VOUCHERStation Number and Name ……………………………………………..Ministry/Department/Agency ………………………………………….Name and Address of PayeeVoucher NumberALLOCATIONVote Sub-Vote ItemAmountTFN. 4PAYING INSTRUCTIONSInsert 'Cheque' or 'Cash'Invoice No.TOTALPARTICULARS OF PAYMENTAMOUNTDate Amount L.P.O./Contract No.Rate Shs. Cts.AUTHORITY:TOTAL AMOUNT:CERTIFICATE:I certify that the above sum of shillings (in words) ………………………………………………………………………...……………...……………cents…………………is correctly payable to the above named person and that the rates of payment/price(s) is/are in accordance with Regulations/ the Terms of the Contract and thatthe funds are available under the Sub-Vote and Item quoted above to meet this payment.……………………………………………………………………………………………………………………Signature of Originating OfficerSignature of Authorising OfficerName: ………………………………………………Name: ………………………………………………………Title: …………………………………………………Title: ………………………………………………………..Date: …………………………………………..20…Date: …………………………………………..20………..________________________________________________________________________________________________________________________________RECEIPT FROM:Received the said sum of Shillings ………………………………………………………………………………………………………………………………………………In payment as above, this ………………………………………. Day of ……………………………………………………………………………………………………………………………………………………………… ………………………………………………… …………………………………………………Signature of Paying Officer Signature of Witness to Payment Signature of PayeeName: ………………………………………………Name: ……………………………………………… Name: …………………………………………B 16Title: ………………………………………………. Title: ……………………………………………… Title: ……………………………………………
ANNEXURE “27.C”The United Republic of TanzaniaAPPLICATION FOR ISSUE OF SAFARI IMPRESTRef. No. ………………………………………………A. To be completed by the Applicant (in duplicate)1. Name as per payroll…………………………………………………………………2. Designation ………………………….3. Department ……………………………4. Check Number ………………………5. Salary Scale ………………………….6. Subsistence Allowance Rate p.n. ………………………………………………7. Details of Safari:a. Date Leaving Station ……….b. Date Returning Station ………………c. Places to be visited (with dates)………………………………………….d. Purpose of Safari …………………………………………………………8. Details of Imprest Required:a. Subsistence allowance for…………..…night @ Shs. ……………….per night…………………………………………. Shs. ………………..b. Incidental Expenses: i. Taxi Fare………….. Shs. ………………..ii. Bus/Train/Air Fare….. Shs. ………………..iii. Airport Charge……… Shs. ………………..iv. Other Expenses Shs. ………………..(give details)Total Shs. ………………..9. Details in respect of Safari outside Tanzania:a. State House Authority No. ………………….of ………………………….b. Exchange Control Authority (where already given) No. ………………of………………………….c. Is the safari assisted by any government/donor and if so give details…………………………………………………………………………………10. Total number of nights on safari during the current year excluding this ……I hereby certify that the particulars given above are correct to the best ofmy knowledge and that I have no previous imprest outstanding.Date…………………………Signature………………………………(Applicant)B. To be completed by Accountant-in-charge, Cash Office:1. The above officer has no outstanding imprest/has an outstanding imprestDate……………………….Signature………………………………..(Accountant)C. To be completed by the Head of the DivisionThe above safari has been authorised by me and a safari imprest of Shs……is recommended.Please authorise Bus/Train/Air warrant from ……..……to……..……..and back.Date……………………….D. Approval by Accounting Officer:Signature………………………………..(Head of the Division)1. The imprest of Shs. ……………………………….is approved/not approved.2. This imprest must be retired before………..failing to which the officer will beliable to a surcharge of 10% of the unretired amount monthly until the wholeimprest is retired fully.3. Unspent balance (if any) must be refunded in cash or in foreign exchangeas the case may be.Date…………………………… Signature………………………………..(Accounting Officer)For cash office Use Only:Imprest No. …………….. P.V. No. …….…….. Amount Paid ………………….Copy to: Warrant Holder - for commitment entry in the vote book.B 17
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Section 1Introduction to the docume
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1 Introduction to the document1.4 F
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2 Institutional arrangements2.1 Int
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2 Institutional arrangements• Rev
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2 Institutional arrangements• In
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2 Institutional arrangements• Ens
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2 Institutional arrangements• Rev
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Section 3Accounting policies and sy
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3 Accounting policies and systems3.
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3 Accounting policies and systems
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3 Accounting policies and systems
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4 Planning and budgeting4.1 Introdu
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4 Planning and budgetingFigure 4.1:
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4 Planning and budgetingThe ASDP fu
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4 Planning and budgetingTable 4.1:
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4 Planning and budgetingNotificatio
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4 Planning and budgetingPMO-RALG ha
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Section 5Funds transfer mechanismGo
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5 Funds transfer mechanismsThe 2001
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5 Funds transfer mechanisms• When
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5 Funds transfer mechanisms• Ther
Page 50 and 51: Chapter 6Procurement arrangementsGo
Page 52 and 53: 6 Procurement arrangements6.2 Procu
Page 54 and 55: 6 Procurement arrangements6.4 Procu
Page 56 and 57: 6 Procurement arrangementsCouncil T
Page 58 and 59: Section 7Accounting for expenditure
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Page 68 and 69: Chapter 8Reporting requirements and
Page 70 and 71: 8 Reporting requirements and auditi
Page 82 and 83: Annex A - Terms of Reference for AS
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Page 86 and 87: Form: Page 1of 2ASDP/01Government o
Page 88 and 89: ASDP/02Government of the United Rep
Page 90 and 91: ASDP/03VoteGovernment of the United
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Page 94 and 95: The United Republic of TanzaniaRELE
Page 96 and 97: The United Republic of Tanzania TFN
Page 98 and 99: ASDP/06The United Republic of Tanza
Page 102 and 103: TO: Accounting Officer / Warrant Ho
Page 106 and 107: Appendix CReporting FormatsC1
Page 112 and 113: Page 1 of 2Part OneASDP/15The Unite
Page 114 and 115: Page 1 of 5ASDP/16The United Republ
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ASDP Basket Fund - Ministry Of Agriculture, Food and Cooperatives

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