Handbook for Electoral Registration Officers - Election Commission ...

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the same constituency or the district. The website shall further facilitate an elector tocheck whether he/she has been registered as an elector or not and what are the detailsregistered against his/her entry in the roll. For further facilitation and convenience of theelectors, the website should also have a ‘search’ facility through name/place/EPICnumber etc so that an individual can locate his or her constituency/part no./serial no. andname in the voter roll. The search facility should be such that a non-voter (on the basis ofaddress to be keyed in) can get his/her polling station and the AC number as well as theBLO, AERO and ERO details for that polling station and the AC.43. It is not necessary that the rolls for all the constituencies in a state or even adistrict should be published on the same day. The electoral roll for any one singleconstituency should be, however, published on one day and not in parts on differentdates. Where the Commission has specified a particular date for draft publication itshould be done on that very date. Normally the Commission orders revision according toa common programme throughout the country. However, taking into account specialcircumstances obtaining in any particular part of the country the Commission may makedeparture from the common programme. Similarly wherever bye-elections are due at thetime of ordering the revision, the Commission may exclude these constituencies from theprogramme of revision and order revision later on after the completion of the byeelections.44. However, in whatever manner the rolls are published, the publication of roll mustbe of all parts of the roll of an assembly constituency and must include the last part of theroll containing ‘Service Voters’ list also. This roll of the ‘last part’ will not be publishedat any polling station but shall be kept in ERO’s office or such other place as has beenspecified by him for display of the roll after publication.45. The draft rolls shall be published in the polling station itself for the reason that thegeneral electors may easily identify these places as the places at which they can haveinspection of electoral roll and file their claims and objections. The draft roll may also bepublished in identified post offices in metro/city areas if the CEO concerned decides to.The displaying of draft rolls should be governed by the public convenience rather thanadministrative facilities available. If it is not possible to publish the draft roll in thepolling station itself, a suitable public building within the polling station area shall bechosen for this purpose. In addition, the publication should be made at the office of theERO, if such office is situated within the constituency or he may select a place in theconstituency for the purpose if his office is situated outside the constituency. The EROshould select a place for the statutory publication and notify it in his office.46. The publication should not be made on a public holiday.47. The rolls of some constituencies are prepared in more than one language. In suchcases, copies of the rolls in all the languages should be published. In these cases,additional care should be taken by the Electoral Registration Officer to ensure that entriesin the different language rolls are identical. It is possible that the names found in one rollare not found in copies printed in the other languages or the particulars in respect ofcertain entries are not identical. Therefore, the Electoral Registration Officers shouldundertake to print the electoral rolls in the following manner:30
48.1 The data entry shall be in the same language as the manuscript. If a singlevernacular language is prescribed, then the manuscript shall be in that vernacularlanguage, data-entry will be in that language and the PDF file and printing shall be in thatlanguage only. However, by a good transliteration method (software) the entire databasehas to be made available in English also. On the website, search facility etc. will have tobe made available, both, in the vernacular language as well as in English.48.2 If only one language, English is prescribed, then manuscript shall be in English,data-entry will be in English, PDF file will be in English and the search and otherfacilities on the website shall be in English only.48.3 When two vernacular languages are prescribed for printing of rolls, the data-entryshould be done in the language of the manuscript and a parallel copy of database shall bekept in second vernacular by using a transliteration mechanism (software). Proof readingof the transliterated output in second vernacular shall be carried out and necessarychanges in the parallel database carried out by that-language-knowing data entryoperators. Roll will be printed in both the languages and website hosting and searchfacility shall be in all the vernacular languages prescribed besides English.Safe Custody of a Copy of Roll Published as Draft (Authentic Copy of Draft Roll)49. After the roll is published as draft, the ERO shall prepare an authentic copy of theroll by getting each of the page ink signed by two officers assigned by the ERO. A copyof this authentic roll shall be kept in a sealed cover with the DEO and the CEO forreference and record purposes.Publicity to the Programme of Publication of Draft Electoral Rolls:50. The programme of Draft Publication and the places at which the relevant part ofthe draft rolls would be displayed for public inspection should be intimated in writing atleast one week in advance to the constituency units of recognized National and Statepolitical parties, local bodies like panchayats, municipalities, corporations etc, Membersof Parliament and Members of the Legislative Assembly concerned. Additionally full useof mass media like Television and Radio should be made; paid advertisements may begiven in newspapers; slides may be shown in cinema theatres; posters may be issued andtheir exhibition arranged in places like ration shops, post offices, banks, bus stands,railways stations and other public places; and in villages and rural areas publicity may bemade through beating of drums.51. After the draft publication too, a meeting of the recognized political parties of thestate concerned be called by ERO, DEO and CEO and a copy shared with them. Theparties should be requested to scrutinize and give their suggestions within the stipulatedtime frame.Booth Level Agents (BLAs) of political parties52. In order to enhance the participation by the recognised political parties in rollrevision, the Commission has desired that you may appoint one Booth Level Agent31
Page 8 and 9: streets, important buildings like p
Page 10 and 11: CHAPTER II - THE ADMINISTRATIVE MAC
Page 12 and 13: departments/offices can be appointe
Page 14 and 15: i. Drawing up a plan of action for
Page 16 and 17: Exceptions to the general principle
Page 18 and 19: knows or believes to be false or do
Page 20 and 21: 5. Enrolment of students living in
Page 22 and 23: 12. The scribes preparing the manus
Page 24 and 25: & 1.1b) and a full print out of a p
Page 26 and 27: applications should be dealt with i
Page 28 and 29: should be able to guide that person
Page 32 and 33: (BLA) for roll revision on the patt
Page 34 and 35: 69. Under Rule 11(c) of the RER, 19
Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
Page 50 and 51: 62. Under the provisions of sub-sec
Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
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Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
Page 72 and 73: Chapter IX - Electors Photo Identit
Page 74 and 75: 11. This digital image data of the
Page 76 and 77: 21.In cases where EPIC has been iss
Page 78 and 79: CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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