Handbook for Electoral Registration Officers - Election Commission ...

according to the parts in their serial order and should be kept intact as one or volumes asmay be necessary. The Electoral Registration Officers should also arrange the printedsupplements of the previous revisions according to the order in which they are numberedand consecutively page number and duly attest them.Number of the copies of the rolls to be printed38. The number of copies to be printed should be calculated taking into account thefollowing considerations:38.1 Copies of the electoral rolls are to be supplied to the national andrecognized state parties of the state in question, free of cost.38.2 Copes required for sale to political parties and candidates depending uponthe actual requirement in the previous years.38.3 Copies required for use at the time of General/Bye-election due in the nexttwo years depending upon the actual requirements in the previous Generalelection/bye-election.38.4 Copies required to be kept for use in the office of Chief Electoral Officer,District Election Officer and the Electoral Registration Officer.38.5 Copies required to be preserved as record.38.6 Copies required to be given to State Election Commission and Director ofLocal Bodies;38.7 Copies required for final publication38.8 Copies to be kept on the reserve stock.39. Wherever electoral rolls are printed in more than one language, assessment of therequirements of copies in each language shall be made separately.Publication of the Draft Electoral Rolls:40. Under Rule 10 of the RER, 1960, as soon as the roll for a constituency is ready,the ERO shall publish it in draft by making copy thereof available for inspection anddisplaying a notice in Form 5:(a) At his office, if it is within the constituency;(b) At such place in the constituency as may be specified by him for the purpose,if his office is out side the constituency;41. Additionally, at CEO’s website (and DEO’s website, where applicable), the rollshall be put in public domain, in a PDF format on the same day when the roll is claimedto be published. All necessary preparations, therefore, have to be completed beforehandfor this purpose. The draft roll on the web shall be put in a text mode and no photographswould appear against the elector’s details in this roll on public domain. Instead, it wouldindicate elector wise whether photograph is available or not.42. Putting the roll on the website, immediately as it is published, is a very importantstep in the revision process. From the web-site, the ERO must be able to verify for everyclaim (Form 6) that is received, as to whether it is already a registered voter elsewhere in29