Handbook for Electoral Registration Officers - Election Commission ...

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& 1.1b) and a full print out of a part’s roll (A part roll shall also have a title and summarypage – annexure 1.2a & 1.2b) shall be sent to the CEO for scrutiny (in accordance withECI’s instructions) and approval by him. Once it has been approved, the roll can beprinted and published as Draft Electoral Roll.Procedure during Summary Revision20. In the case of summary revision, there is no de-novo door-to-door enumeration.The existing electoral roll in force is published as draft electoral roll and applications forinclusion are invited with a specified qualifying age. The entries of elector particulars inthe rolls shall follow the same conventions as elaborated in the paragraph 9 and its subparasabove.21. The ERO shall have to notify the roll revision programme in Form 5 under RER1960 (Annexure 4.3). For announcing a roll revision programme, prior writtenpermission of the ECI has to be obtained along with specific dates for each of the stagesof roll revision. These dates must be given wide publicity through press meet and meetingwith political parties at the DEO and CEO levels.Pre-requisites to Seeking Publication of Draft Roll in Summary Revision:22. Suo-motu corrections in the roll since last publication: Changes in thepreviously published final rolls may have been necessitated by the corrections suggestedby the political parties and other agencies to the previously published final roll. (Therecognized political parties would have been supplied previously, free of cost 2 copies ofthe finally published electoral rolls. The idea of such free supply is that they would havethe copies so supplied checked by their own party workers before the next publication ofthe rolls as draft and are expected to forward to the EROs well in advance of the datefixed for the publication of the rolls in draft, their suggestions in the form of lists ofnames to be deleted from the roll as well as necessary corrections of erroneous entries.Similar amendments are supposed also to be received from the various local bodies.) Allsuch suggestions received after the last final publication should be checked and afterfollowing due procedure, as are found necessary, incorporated in the supplement ofcontinuous updation to be prepared (but not necessarily published ) before the draftpublication.23. De-duplication of voters: Under Sections 17 & 18 of the RPA, 1950, noperson is entitled to be registered in more than one constituency and for any constituencymore than once. Therefore, de-duplication software should be run and the duplicateentries thoroughly investigated and after due process is followed, the rolls cleansed ofduplicate entries. ERO must undertake de-duplication suo-motu within the constituencybetween different parts and within a part (and the DEO across the district – in some casesCEO - across a set of identified districts) before draft publication of rolls under summaryrevision. After computerized de-duplication check (across all parts comprising an ACroll) on the entries in the previously published final roll (about to be published as draftroll) database, the repeated names in the electoral rolls should be issued notices underSection 22 of RPA, 1950 and full procedure of verification of facts should be followed. Ifthe name actually happens to be doubly appearing, then the person’s name should be24
etained only at one location where he/she is ordinarily residing (in consultationwith him/her) and deleted from the other location. Such deletions would form part of thesupplement (of deletions) of continuous updation and should form part of the draftpublication of rolls under summary revision, in case the draft roll is not anintegrated one.24. A check of the presence of names of MPs and MLAs: EROs should checkfor the presence of names of MPs and MLAs in the rolls as well as for the removal ofnames of disqualified persons (as explained in case of intensive revision in Para 13above). Corrective action must be taken following the due process of law before any draftpublication under summary revision process as part of run-up to draft publication.25.1 Preparation of supplement of continuous updation: Subsequent to the lastfinally published rolls, there may have been received some claims for inclusions,objections for deletions, corrections and transpositions in Forms 6, 7, 8, and 8A under theprovision of continuous updation of the electoral rolls. Therefore a list of amendmentsdue to such continuous updation after the previous final publication of the rolls has to beprepared. This list should contain only such names that have been ordered to be includedor deleted by ERO or the CEO (appeal cases under Section 24 of RPA 1950). Thissupplement should be written, as in the case of intensive revision, for each part of therolls. If there are no entries in any of the parts, the entry “nil” should be made under thatheading. Before publication of the draft rolls, these inclusions, deletions and correctionsshould be finalized and a supplement thereof prepared. It has to be published along withthe draft publication, in case the draft roll is not integrated (Draft rolls shall be integratedonly in the election year or on specific directions of the commission in this regard).25.2 Integration of Supplements and Preparation of Integrated Rolls: Inthe year when general election to the state assembly or the parliament is due, the roll andits supplements should be integrated into one basic roll and published as draft. In nonelectionyears, the basic roll from previous years along with all its supplement(s) fromprevious years should be published together, without integration, as the draft roll. Thus,integration of components of the electoral roll in force into one roll is not necessarybefore draft publication every year unless specified by the ECI in its revision order.However, in case of an election year the existing electoral roll with all itssupplements shall first be integrated into one roll and then published as the draftroll.26. Disposal of Claims/Objections during the revision process and printing ofsupplements in case of any bye election or municipal elections: As per theprovisions of sections 21(2) and 21(3) of the Representation of People Act, 1950, thevalidity of the existing electoral roll does not get affected and the existing electoral rollcontinues to be in force until the completion of the revision ordered by the ElectionCommission under Sections 21(2) or 21(3). Therefore, during the process of revision ofelectoral rolls, the persons who fulfill the qualifications for inclusion of their names withreference to the earlier qualifying date, shall be eligible to apply for such inclusion undersection 23 of the Representation of the People Act, 1950. Likewise, the provisions ofsection 22 providing for deletion, correction or transposition of entries also apply duringthis process of revision. If a person applies for inclusion of name in the draft electoral rollunder revision, who is otherwise eligible to be included in the existing roll, then such25
Page 8 and 9: streets, important buildings like p
Page 10 and 11: CHAPTER II - THE ADMINISTRATIVE MAC
Page 12 and 13: departments/offices can be appointe
Page 14 and 15: i. Drawing up a plan of action for
Page 16 and 17: Exceptions to the general principle
Page 18 and 19: knows or believes to be false or do
Page 20 and 21: 5. Enrolment of students living in
Page 22 and 23: 12. The scribes preparing the manus
Page 26 and 27: applications should be dealt with i
Page 28 and 29: should be able to guide that person
Page 30 and 31: the same constituency or the distri
Page 32 and 33: (BLA) for roll revision on the patt
Page 34 and 35: 69. Under Rule 11(c) of the RER, 19
Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
Page 50 and 51: 62. Under the provisions of sub-sec
Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
Page 66 and 67: 15. By 7th of the following month,
Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
Page 72 and 73: Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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