Handbook for Electoral Registration Officers - Election Commission ...

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12. The scribes preparing the manuscripts should be asked to certify at the end of thecopy of the manuscript rolls that the manuscript has been prepared strictly according tothe entries in the electoral cards in enumeration pads and are true and correct to the bestof their knowledge.13. After the new rolls for the entire constituency in manuscript form have beenprepared, arrangement should be made for the checking of the manuscripts toensure that no mistakes have crept in and also to get mistakes, if any, correctedimmediately.14. At this point, the following points also should be checked:14.1 Removal of names of disqualified person: The ERO should verify that thenames of person disqualified for registration of voting are not included in themanuscript rolls and also ensure that the name of such person, whosedisqualifications have been removed are reinstated in the appropriate places.Under Section 16(1) (c) of the RPA 1950, a person shall be disqualified forregistration in an electoral roll, if he is for the time being disqualified fromvoting under the provisions of any law relating to corrupt practices and otheroffences in connection with elections. Under Section 16(2), the name of anyperson who incurs such disqualification after his name is registered shallforthwith be struck off from the electoral rolls. Section 11A of the RPA, 1951stipulates that a person shall be disqualified for voting at any election—14.1.1 If he is convicted of an offence punishable under section 171E or171F of the Indian Penal Code or Under Section 125 or Section135 or Section 136(2)(a) of the RPA, 1951 or;14.1.2 If he is disqualified by a decision of the President under Section8A (1) of the RPA, 1951 on being found guilty of a corruptpractice at an election under Section 99 of that Act.14.1.3 The disqualification mentioned at 13.1.1 above is for 6 years fromthe date of conviction, and at 13.1.2 above is for the periodspecified in the order of the President.14.2 If the Registration Officer receives intimation that the disqualification of aperson, whose name has been struck off from the electoral rolls then in force,has been removed, he should restore, suo motu, the name in the roll. This isprovided under the proviso to the Section 16 of the RPA, 1950.14.3 If, however, such intimation is received after that roll has ceased to be inforce, and a revised roll for the constituency has come into force, the name ofperson should not be included suo moto in that revised roll.14.4However, there is no objection to the inclusion of such a name in the roll, ifthe person concerned makes an application for inclusion under Section 23 ofthe RPA, 1950.14.5 Retention of names of Members of Parliament and State Legislature:The Electoral Registration Officer should ensure that the names of allMembers of Parliament and the State Legislatures find a place in the roll.Special care should be taken to see that the names of members of Parliamentand members of State Legislatures are not left out from the electoral rolls. Atthe time of draft publication of the electoral rolls, the ERO should certify tothe Chief Electoral Officer that the names of MPs, MLAs and MLCs continueto be borne on the rolls on which they were registered at the time of their22
elections. The following procedure should be strictly followed to avoid anyomissions of legislators:14.5.1 An exhaustive list shall be made of all the assembly constituencies, theelectoral rolls of which contain the name of any sitting MP, MLA orMLC. The Chief Electoral Officer shall send to the ERO of each suchconstituency, a copy of the relevant entries in the list. The List shall bekept up-to date and the ERO kept informed of all amendments fromtime to time.14.5.2 At the time of the preliminary (draft) publication of the electoralrolls, the ERO shall certify to the CEO that the names of suchMPs, MLAs and MLCs continue in the rolls.14.5.3 In every case where the name of any such person has been omittedfrom the roll, the ERO shall report to the CEO, the full facts whichoccasioned such omissions.14.5.4 At the end of every yearly revision, the CEO shall report to theCommission all cases under paragraph 13.5.3, which haveoccurred in the state with a copy of the report of the ERO in each case.14.5.5 In cases where a Member of Parliament is elected from a Stateother than the one where he is enrolled as an elector, the CEO of theformer State shall communicate the name of such member ofParliament to the CEO of the State where he is enrolled as an elector,well in advance of the qualifying date. The CEO of the latter stateshall confirm to the CEO of the former State that thesaid Member of Parliament continues to be registered as elector inthe electoral roll of that State.15. All the parts should be arranged in a serial order. A careful check should then bemade that all the areas specified within the constituency in the Delimitation order areincluded and the ERO should certify the same.16. Thereafter part-wise data in the manuscript shall be computerized and convertedinto electronic database. This will complete the entry of elector details into computerdatabase. (Details in Chapter X on Computerization of Rolls)17. More importantly, besides the manuscript of elector details, the control tables forthe Constituency (which will give the constit uency, polling station and all other details)must also be populated and computerized. With the compulsory computerization of rolls,this is one of the most important activities for accurate and complete publication of rolls.Commission has issued a separate set of guidelines for computerization of rolls. They aredealt in detail in Chapter X.18. The list of voters so collated, area-wise (polling station wise) shall be published asdraft of the electoral roll. For each polling station there shall be a corresponding ‘part’and each of these ‘parts’ aggregates to form the electoral roll for the AssemblyConstituency.19. However, before undertaking any printing of the draft rolls, a sample of theelectoral roll, i.e. the title page and the summary page of the assembly roll (annexure 1.1a23
Page 8 and 9: streets, important buildings like p
Page 10 and 11: CHAPTER II - THE ADMINISTRATIVE MAC
Page 12 and 13: departments/offices can be appointe
Page 14 and 15: i. Drawing up a plan of action for
Page 16 and 17: Exceptions to the general principle
Page 18 and 19: knows or believes to be false or do
Page 20 and 21: 5. Enrolment of students living in
Page 24 and 25: & 1.1b) and a full print out of a p
Page 26 and 27: applications should be dealt with i
Page 28 and 29: should be able to guide that person
Page 30 and 31: the same constituency or the distri
Page 32 and 33: (BLA) for roll revision on the patt
Page 34 and 35: 69. Under Rule 11(c) of the RER, 19
Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
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Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
Page 66 and 67: 15. By 7th of the following month,
Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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114
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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