Handbook for Electoral Registration Officers - Election Commission ...

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5. SexWrite your sex in full in the space provided e.g. Male / Female. Applicants may indicate their sexas “others” where they do not want to be described as male or female.6. Date of Birth (With Documentary Proof)Fill up the date of birth in figures in the space provided in dd/mm/yyyy.Proofs of date of birth to be attached are as under:i) Birth certificate issued by a Municipal Authorities or district office of the Registrar of Births &Deaths or Baptism certificate; orii)Birth certificate from the school (Govt. / Recognised) last attended by the applicant or any otherrecognised educational institution; oriii) If a person is class 10 or more pass, he should give a copy of the marksheet of class 10 , if it containsdate of birth as a proof of date of birth; oriv) Marksheet of class 8 if it contains date of birth; orv) Marksheet of class 5 if it contains date of birth; orvi) A declaration in prescribed format given in Annexure-1 made by either of his parents if the person isnot educated till class 10 (In those cases where parental declaration is given as proof of age, theapplicant will have to be present himself for verification before BLO/ERO/AERO); orvii) A certificate of his age given by a sarpanch of the concerned Gram Panchayat or by a member of theconcerned Municipal Corporation / Municipal Committee, the person is not educated till class 10 andboth the parents are not alive; orviii) Indian Passport containing date of birthNote: Documentary proof of age will be required only in those cases, where age of the applicant isbetween 18 and 21 years. In all other cases declaration of his age by the applicant will be taken asproof of age.7. Relation’s Name:In case of unmarried female applicant, name of Father / Mother is to be mentioned. In case of marriedfemale applicant, name of Husband is to be mentioned. Strike out the inapplicable options in the column.8. Place of Ordinary ResidenceIn Part II of the Application Form please fill up the full and complete postal address including PIN codewhere you are ordinarily residing and want to get registered, in the space provided.Proof of ordinary residence to be attached are as under:i) Bank / Kisan / Post Office current Pass Book, orii)Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or AssessmentOrder, oriii) Latest Water / Telephone / Electricity / Gas Connection Bill for that address, either in the name ofthe applicant or that of his / her immediate relation like parents etc., oriv) Postal department’s posts received / delivered in the applicant’s name at the given address.NOTE: In case of homeless persons, the BLO will visit the address given in Form 6 at night toascertain that the homeless person actually sleeps at the place which is given as his address in Form6. If the BLO is able to verify that the homeless person actually sleeps at that place, nodocumentary proof of place of residence shall be necessary.BLO must visit for more than one nightfor such verification.9. Details of Electors’ Photo Identity Card.If you already have been issued with a Photo Identity Card by the Election Commission, please mentionthe card number (printed on the front side) and date of issue (printed on the back side) of the card in thespace provided in Part III of the Application Form. Please attach a self-attested photocopy of both sidesof the card.10. Details of entries to be corrected.In Part IV of the Application you should indicate the details of entries to be corrected. Therefore, this is avery important part of the Application. You have indicated the correct details about your name, age, dateof birth, relations name, sex, address and photo identity card in the space provided in Parts I to III of theApplication. In this Part you have to clearly put a tick mark on the details that need to be corrected onthe basis of information now furnished by you. Please score out the alternatives that are not to becorrected.184
In most part of the country now the electoral roll is printed with the photograph ofelectors. In case the application is for correcting a wrong photograph, then theapplicant may write “My Photograph” in Part IV of the application and if possible,attach a recent passport size coloured photograph with the application.Please also give your full name and address on the acknowledgement and intimation portions.Please give your mobile number and E-mail I.D in the Form , which is optional , as the same, if given,may be used by the Electoral Registration Officer for further communication with the applicant wheneverrequired.185
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
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applications should be dealt with i
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should be able to guide that person
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the same constituency or the distri
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(BLA) for roll revision on the patt
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69. Under Rule 11(c) of the RER, 19
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publishing it finally in Annexure 2
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CHAPTER V - CLAIMS AND OBJECTIONS D
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Receipt of the Claims and Objection
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(v)(vi)(vii)(viii)(ix)(x)(xi)claima
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Additionally, the ERO shall seek fr
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41. ERO should insist on the presen
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seeking to have his name enrolled i
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62. Under the provisions of sub-sec
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may wish to adduce in support of yo
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*If the notice is issued after draf
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draft roll. The final roll (Supplem
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17. In the election year, there sha
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the same manner after a period of 3
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CHAPTER VII - SPECIAL REVISION1. Se
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CHAPTER VIII - CONTINUOUS UPDATION
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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Page 138 and 139: 138Statement - 3[3] Statistical Inf
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Page 142 and 143: A mechanism to inform the complaina
Page 144 and 145: throws up possible duplicates, whic
Page 146 and 147: DistrictAC No. & NameGender Ratio o
Page 148 and 149: Annexure 2.4Chapter II, Para 12 (xv
Page 152 and 153: Photo Coverage in Current RollsForm
Page 156 and 157: ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
Page 158 and 159: ANNEXURE 4.3CHAPTER IV, PARA 21FORM
Page 160 and 161: (3) Specimen signatures of Shri …
Page 166 and 167: IV. DeclarationI hereby declare tha
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Page 170 and 171: If you already have been issued wit
Page 172 and 173: (Copies of the relevant pages of th
Page 174 and 175: GUIDELINES FOR FILLING UP THE APPLI
Page 176 and 177: $ Applicants may indicate their sex
Page 178 and 179: GUIDELINES FOR FILLING UP THE APPLI
Page 180 and 181: ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
Page 182 and 183: [FORM 8 Contd…..][[This page shou
Page 186 and 187: ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
Page 188 and 189: [FORM 8A Contd…..][[This page sho
Page 190 and 191: ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
Page 192 and 193: ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
Page 194 and 195: List of Applications for objection
Page 196 and 197: Designated locationidentity(where a
Page 198 and 199: Duplicate(Office Copy)ANNEXURE 5.13
Page 200 and 201: Duplicate(Office Copy)ToANNEXURE 5.
Page 202 and 203: ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
Page 204 and 205: ANNEXURE 6.1(CHAPTER VI, PARA 9)For
Page 206 and 207: ANNEXURE 6.3CHAPTER VI, PARA 22FORM
Page 208 and 209: Completion Instructions for Form 6
Page 210 and 211: Decision Taken Date of decision If
Page 214 and 215: Date of Displayof Notice inPrescrib
Page 218 and 219: REGISTER OF CORRECTION APPLICATIONS
Page 220 and 221: Completion Instructions for Form 8A
Page 222 and 223: REGISTER OF TRANSPOSITION APPLICATI
Page 224 and 225: Specifications for EPICs - Other Pa
Page 226 and 227: ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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