Handbook for Electoral Registration Officers - Election Commission ...

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knows or believes to be false or does not believe to be true, he shall be punishableunder Section 31 of the RPA, 1950 with imprisonment for a term which mayextend to one year, or with fine or with both.17. Under Section 31 of RPA, 1950, the offence is a non-cognizable, bailable offencetriable by any magistrate. A magistrate will take cognizance of such offence onlyupon a written complaint by the person aggrieved. There is a period of limitationfor taking such cognizance, which is 1 year.18. The period of limitation commences on the date of the order passed by the EROand not on the date of offence as claimed by the complainant. In case of crossingthis limit, a complaint should be accompanied by an application for condonation ofdelay.18
CHAPTER IV - PREPARATION OF DRAFT ELECTORAL ROLLSProcedure during Intensive Revision1. In an intensive revision, the entire roll is prepared de novo without reference to theearlier existing rolls. The Enumerator/ BLOs are assigned specific areas (pollingstation wise) with a sketch map. In the first visit, the houses within the area are serialnumbered by the Enumerator/BLO if they do not already have assigned numbers –(assigned by the local body of that area). In the second visit, the Enumerator/BLOsvisit the houses and enumerate the eligible voters living within the houses. Separatepage of enumeration pad (Electoral Card) is used for one household.2. Over a group of Enumerator/BLOs, there are Supervisory Officers and over a groupof Supervisory Officers, in some cases, there may be an Inspector assigned to monitorand check the enumeration works.3. Safeguards against Registration of Under-aged Persons: As fairness of elections isdependent on the correctness of the electoral roll, adequate care should be taken toensure that the names of under-aged persons are not included. The responsibility forgetting the names of ineligible persons entered in the electoral roll can be placedsquarely on the head of the family, whose signature is taken on the record ofenumeration card during house-to-house enumeration. Section 31 of the RPA, 1950lays down that if any person makes in connection with (a) the preparation, revision orcorrection of an electoral roll, or (b) the inclusion or exclusion of any entry in or froman electoral roll, a statement or declaration in writing which is false and which heeither knows or believes to be false or does not believe to be true, he shall bepunishable with imprisonment for a term which may extend to one year, or with fineor with both. If, during the preparation of manuscript of rolls, one comes across caseswhere ineligible persons have been entered in the manuscript on the basis ofinformation furnished by the head of family, suitable action should be initiated underthe above provision against those heads of families. The provisions of this sectionshould be brought to the notice of the head of the household by the Enumerator whilegetting his signature on Electoral Card.4. Enrolment of orphans: If an orphan is brought up from infancy in an orphanage andbecomes eligible for enrolment as an elector on attaining the age of 18 years and isnot in a position to give the names of either his father or mother, names of suchpersons, if eligible shall be entered in the electoral cards by the Enumerator/BLO andunder the column meant for father’s/mother’s/husband’s name the Enumerator/BLOshall mention the name of the orphanage. In case the orphan was not brought up inany orphanage but in a family, the enumerator shall write the name of that familyhead. In case of an orphan who has been legally adopted by a family, the name of thefather/mother adopting that orphan should be indicated. In cases which are notcovered by the above categories, the enumerator/BLO shall enter “not known”. In therelationship column of the electoral roll the word ‘others’ shall be indicated.19
Page 8 and 9: streets, important buildings like p
Page 10 and 11: CHAPTER II - THE ADMINISTRATIVE MAC
Page 12 and 13: departments/offices can be appointe
Page 14 and 15: i. Drawing up a plan of action for
Page 16 and 17: Exceptions to the general principle
Page 20 and 21: 5. Enrolment of students living in
Page 22 and 23: 12. The scribes preparing the manus
Page 24 and 25: & 1.1b) and a full print out of a p
Page 26 and 27: applications should be dealt with i
Page 28 and 29: should be able to guide that person
Page 30 and 31: the same constituency or the distri
Page 32 and 33: (BLA) for roll revision on the patt
Page 34 and 35: 69. Under Rule 11(c) of the RER, 19
Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
Page 50 and 51: 62. Under the provisions of sub-sec
Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
Page 66 and 67: 15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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