Handbook for Electoral Registration Officers - Election Commission ...

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i. Drawing up a plan of action for completion of revision according to the schedulefixed by the Commission giving a detailed time line for completion of eachactivity within the different stages of revision;ii. Procurement of different types of forms and stationary in sufficient quantities;iii. Identification and appointment of various functionaries viz. BLOs, DesignatedOfficers (DOs), Supervisors etc. required for revision;iv. Prepare training modules and provide adequate training to BLOs anddesignated Officers through master trainers, well in advance;v. Publication of Draft of the Roll by making a copy of the roll available forinspection and display of a notice in Form 5 appended to RER, 1960;vi. Giving further publicity to notice in Form 5 as considered necessary;vii. Supplying , under acknowledgement,(under Rule 11 (c) of RER 1960) free ofcost, 2 copies of the draft roll to every recognized political party in the stateconcerned. One copy shall be a hard print copy and the other copy may be a softcopy of the roll in pdf format (in case of photo rolls, the softcopy shall notcontain the photographs but instead carry only a patch that ‘photo is available’ inplace of photograph);viii. Convening a meeting of representatives of political parties and requestingthem to go through the published roll and point out any corrections therein andexplain to them the need for timely information and submissions;ix. During revision process, maintenance of the lists of received forms 6, 6A, 7, 8,and 8A in Form 9, 10, 11 and 11A in duplicate and exhibiting the same in noticeboard.x. Enquire into or getting inquired into the claims and objections received;xi. Issuing notices of hearing in case of claims and objections where required;xii. Review and monitor closely the quality of work of the AEROS, Supervisors,Designated Officers and BLOs;xiii. Inclusion of names inadvertently omitted and deletion of names wronglyincluded under relevant provisions of law ;xiv. Publication of the final alongwith the supplements of additions, deletions andxv.xvi.corrections ;Supply (under Rule 22 (c) of RER, 1960) 2 copies of the finally published roll,free of cost, to every recognized political party of the state concerned – one ofwhich shall be a hard copy on print medium and the other shall be a ‘softcopy’ onelectronic medium (in case of photo rolls, the softcopy shall not contain thephotographs but instead shall only carry a patch that ‘photo is available’ in placeof photograph); andAnalyze electoral roll data in prescribed formats (Annexure 2.2 to 2.9) andformulate,/implement strategies to address the anamolies such study may reveal.14
CHAPTER III - GENERAL PRINCIPLES OF VOTER REGISTRATIONDisqualifications for registration in an electoral roll:1. According to Section 16 of RPA, 1950, a person shall be disqualified forregistration in an electoral roll if (s)he—a. Is not a citizen of India; orb. Is of unsound mind and stands so declared by a competent court; orc. Is, for the time being, disqualified from voting under the provisions of anylaw relating to corrupt practices and other offences in connection withelections. (Please refer Section 11A of the RPA, 1951).2. The name of any person who becomes so disqualified after registration shallforthwith be struck off from the electoral roll in which it is included.3. No person shall be entitled to be registered in the electoral roll for more than oneconstituency and no person shall be entitled to be registered in the electoral rollfor any constituency more than once as provided in Section 17 and 18 of RPA,1950.Conditions for registration in an electoral roll:4. According to the provisions of Section 19 of RPA, 1950, subject to the above saidrestrictions, every person shall be entitled to be registered in the electoral roll ofthe Constituency who--a. is not less than 18 years of age on the qualifying date andb. is ordinarily resident in a constituency,Meaning of ‘ordinarily resident’ (Section 20 of the RPA 1950):5. A person is said to be ordinarily resident in a place if he uses that place forsleeping. He need not be eating in that place and may be eating from a placeoutside. Temporary periods of absence from this ordinary place of stay can beignored. It is not necessary that the period of stay should be continuous for anyparticular length of time and should be without any break. Temporary absence onaccount of duty or employment or even for pleasure should not be considered tointerrupt the concept of ordinary residence. It is purely a question of fact whethera person is ordinarily resident at a particular place or not. Mere absence for sometime will not deprive a person of the qualification of ordinary residence if hepossesses ability to return and has intention to return to that place. Persons whohave gone out of the country for business or employment should be treated ashaving moved out of that place. Mere ownership or possession of a building orother immovable property will not bestow upon the owner, the residentialqualification. On the other hand even persons living in sheds and persons livingon pavements without any roof are eligible for enrolment provided they areordinarily resident in the sheds or on pavements in a particular area, a n ddo notchangethe place of residence and are otherwise identifiable.15
Page 8 and 9: streets, important buildings like p
Page 10 and 11: CHAPTER II - THE ADMINISTRATIVE MAC
Page 12 and 13: departments/offices can be appointe
Page 16 and 17: Exceptions to the general principle
Page 18 and 19: knows or believes to be false or do
Page 20 and 21: 5. Enrolment of students living in
Page 22 and 23: 12. The scribes preparing the manus
Page 24 and 25: & 1.1b) and a full print out of a p
Page 26 and 27: applications should be dealt with i
Page 28 and 29: should be able to guide that person
Page 30 and 31: the same constituency or the distri
Page 32 and 33: (BLA) for roll revision on the patt
Page 34 and 35: 69. Under Rule 11(c) of the RER, 19
Page 36 and 37: publishing it finally in Annexure 2
Page 38 and 39: CHAPTER V - CLAIMS AND OBJECTIONS D
Page 40 and 41: Receipt of the Claims and Objection
Page 42 and 43: (v)(vi)(vii)(viii)(ix)(x)(xi)claima
Page 44 and 45: Additionally, the ERO shall seek fr
Page 46 and 47: 41. ERO should insist on the presen
Page 48 and 49: seeking to have his name enrolled i
Page 50 and 51: 62. Under the provisions of sub-sec
Page 52 and 53: may wish to adduce in support of yo
Page 54 and 55: *If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
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CHAPTER VIII - CONTINUOUS UPDATION
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15. By 7th of the following month,
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give a declaration that either his
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enclose with the appeal the receipt
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Chapter IX - Electors Photo Identit
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11. This digital image data of the
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21.In cases where EPIC has been iss
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CHAPTER X - ENROLMENT OF SERVICE VO
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16 Even if there is no service vote
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34 According to the standing instru
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52 The updation (changes) in servic
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3. (i) According to Rule 8A of Regi
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Chapter XII - Electoral Roll Data E
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Councils or MunicipalitiesVILLAGESL
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SI. No.Report Name1. Summary Inform
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Report 7b: Block and Panchayat wise
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additional information in form 6A a
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5. The members to represent Local A
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iii) Every subsequent correction in
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Form and Language of Electoral Roll
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Teachers Constituency38. The educat
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inviting their attention to the pub
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Penalty for making false declaratio
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(b) corrections carried to the entr
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ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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ANNEXURE 1.1bCHAPTER I, PARA 33Elec
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ANNEXURE 1.2bCHAPTER I, PARA 34Elec
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ANNEXURE 1.3bCHAPTER I, PARA 36120
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Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
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Sl.(1) (2) (3)No.11. Jharkhand All
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Sl.No.(1) (2) (3)86-Nanded North,87
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Sl.No.27. Uttar Pradesh(1) (2) (3)3
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132Statistical Information as per L
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134No. & Name of Assembly Constitue
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136completionconstructionof
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138Statement - 3[3] Statistical Inf
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140No. & Name of Assembly Constitue
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A mechanism to inform the complaina
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throws up possible duplicates, whic
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DistrictAC No. & NameGender Ratio o
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Annexure 2.4Chapter II, Para 12 (xv
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Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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