Handbook for Electoral Registration Officers - Election Commission ...

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inviting their attention to the public notice issued by them as well as the advertisement inthe newspapers impressing upon them that all qualified persons should apply for inclusionof their names irrespective of the fact whether the names were already on the rolls or not.The heads of institutions, officers etc., may be requested to collect applications in theprescribed form from the eligible persons among their staff for inclusion of their names andforward them to the Electoral Registration Officers upto the last date for receipt of theapplication, which is prescribed by the Election Commission.46. Every person making an application for the inclusion of his name in the roll shouldsubmit Form 18 or 19, as the case may be, duly filled in alongwith supporting documents.47. Apart from the above, the Commission issues its Guidelines forpreparation/revision of Electoral Rolls for Graduates’/Teachers’ Constituencies each& every time including Public Notice and relevant Forms. All the instructions containedin the said Guidelines shall be followed scrupulously by the Electoral Registration Officers.Publication of Electoral Rolls of Graduates’ and Teachers’ Constituencies48. Under rules 10 and 22 statutory publication of the Electoral Rolls should be made inthe office of the Electoral Registration Officer. These should be published also in the talukoffice, municipal office etc. For this purpose the Electoral Registration Officer should sendcopies of the notice in Form V and relevant part of the Electoral Registration Officers to theconcerned officers. A copy of the roll for the entire constituency should be made availablefor inspection by the public. As in the case of Assembly Roll, Electoral Roll, ElectoralRolls should be printed before preliminary publication and lists of amendments printed forfinal publication.49. After the preliminary publication, 2 copies of the draft rolls should be supplied bythe electoral Registration Officer free of cost to every recognized political parties.Similarly after final publication two copies of the complete rolls should be supplied tothem.Disposal of claims and objections50. The same procedure as followed for the Assembly Rolls is adopted for the ElectoralRolls of Graduates; and Teachers’ Constituencies also.Preparation of final lists of amendments51. The heading for the final lists of amendments:—(1) Final lists of amendments 20…………...………………..Graduates’/Teachers’Constituency…………………….district………………………PartNo………….52. The list of amendments should be prepared in 3 sections, namely, Section-1“addition”, Section II correction” ; Section III “deletion”. The serial number of the freshentry in section I of the lists of amendments should be the next number after the last serialnumber in the relevant part of the draft roll. Section I should contain all the columns as in106
the main roll. Section II should contain the following columns, 1—Serial number of voter ;2—name of the voter ; 3—number and nature of entries required for correction ; 4—‘for’ ;5—‘read’ ; Section 3 should contain the following 2—columns – (1) serial number of voter;(2) name of the voter.53. The number of copies of the rolls to be printed for the Graduates’ and Teachers’Constituencies will be calculated on the basis of the guidelines given in the Annexure-XXXI.Title page54. Title page should be in the form as given in the Annexure-13.4.Procedure for inclusion of name under section 2355. The same procedure as is followed for the inclusion of names in the Electoral Rollof Assembly Constituency applies mutatis mutandis to applications for inclusion of name ina Council Constituency.107
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streets, important buildings like p
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CHAPTER II - THE ADMINISTRATIVE MAC
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departments/offices can be appointe
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i. Drawing up a plan of action for
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Exceptions to the general principle
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knows or believes to be false or do
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5. Enrolment of students living in
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12. The scribes preparing the manus
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& 1.1b) and a full print out of a p
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applications should be dealt with i
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should be able to guide that person
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the same constituency or the distri
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(BLA) for roll revision on the patt
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69. Under Rule 11(c) of the RER, 19
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publishing it finally in Annexure 2
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CHAPTER V - CLAIMS AND OBJECTIONS D
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Receipt of the Claims and Objection
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(v)(vi)(vii)(viii)(ix)(x)(xi)claima
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Additionally, the ERO shall seek fr
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41. ERO should insist on the presen
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seeking to have his name enrolled i
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62. Under the provisions of sub-sec
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may wish to adduce in support of yo
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*If the notice is issued after draf
Page 56 and 57: draft roll. The final roll (Supplem
Page 58 and 59: 17. In the election year, there sha
Page 60 and 61: the same manner after a period of 3
Page 62 and 63: CHAPTER VII - SPECIAL REVISION1. Se
Page 64 and 65: CHAPTER VIII - CONTINUOUS UPDATION
Page 66 and 67: 15. By 7th of the following month,
Page 68 and 69: give a declaration that either his
Page 70 and 71: enclose with the appeal the receipt
Page 72 and 73: Chapter IX - Electors Photo Identit
Page 74 and 75: 11. This digital image data of the
Page 76 and 77: 21.In cases where EPIC has been iss
Page 78 and 79: CHAPTER X - ENROLMENT OF SERVICE VO
Page 80 and 81: 16 Even if there is no service vote
Page 82 and 83: 34 According to the standing instru
Page 84 and 85: 52 The updation (changes) in servic
Page 86 and 87: 3. (i) According to Rule 8A of Regi
Page 88 and 89: Chapter XII - Electoral Roll Data E
Page 90 and 91: Councils or MunicipalitiesVILLAGESL
Page 92 and 93: SI. No.Report Name1. Summary Inform
Page 94 and 95: Report 7b: Block and Panchayat wise
Page 96 and 97: additional information in form 6A a
Page 98 and 99: 5. The members to represent Local A
Page 100 and 101: iii) Every subsequent correction in
Page 102 and 103: Form and Language of Electoral Roll
Page 104 and 105: Teachers Constituency38. The educat
Page 108 and 109: Penalty for making false declaratio
Page 110 and 111: (b) corrections carried to the entr
Page 112 and 113: ANNEXURE 1.1 a1 CHAPTER I, PARA 331
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Page 116 and 117: ANNEXURE 1.1bCHAPTER I, PARA 33Elec
Page 118 and 119: ANNEXURE 1.2bCHAPTER I, PARA 34Elec
Page 120 and 121: ANNEXURE 1.3bCHAPTER I, PARA 36120
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Page 124 and 125: Sl.No.ANNEXURE 1.6CHAPTER I, PARA 4
Page 126 and 127: Sl.(1) (2) (3)No.11. Jharkhand All
Page 128 and 129: Sl.No.(1) (2) (3)86-Nanded North,87
Page 130 and 131: Sl.No.27. Uttar Pradesh(1) (2) (3)3
Page 132 and 133: 132Statistical Information as per L
Page 134 and 135: 134No. & Name of Assembly Constitue
Page 136 and 137: 136completionconstructionof
Page 138 and 139: 138Statement - 3[3] Statistical Inf
Page 140 and 141: 140No. & Name of Assembly Constitue
Page 142 and 143: A mechanism to inform the complaina
Page 144 and 145: throws up possible duplicates, whic
Page 146 and 147: DistrictAC No. & NameGender Ratio o
Page 148 and 149: Annexure 2.4Chapter II, Para 12 (xv
Page 152 and 153: Photo Coverage in Current RollsForm
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ANNEXURE 4.1CHAPTER IV, PARA 5DECLA
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ANNEXURE 4.3CHAPTER IV, PARA 21FORM
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(3) Specimen signatures of Shri …
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IV. DeclarationI hereby declare tha
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**Address……………………
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If you already have been issued wit
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(Copies of the relevant pages of th
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GUIDELINES FOR FILLING UP THE APPLI
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$ Applicants may indicate their sex
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GUIDELINES FOR FILLING UP THE APPLI
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ANNEXURE 5.3CHAPTER V, PARA 8FORM 8
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[FORM 8 Contd…..][[This page shou
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5. SexWrite your sex in full in the
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ANNEXURE 5.4(CHAPTER V, PARA 9)FORM
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[FORM 8A Contd…..][[This page sho
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ANNEXURE 5.5(CHAPTER V, PARA 10)DEC
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ANNEXURE 5.7CHAPTER V, PARA 22 (v)D
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List of Applications for objection
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Designated locationidentity(where a
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Duplicate(Office Copy)ANNEXURE 5.13
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Duplicate(Office Copy)ToANNEXURE 5.
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ANNEXURE 5.15(CHAPTER V, PARA 34)Fo
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ANNEXURE 6.1(CHAPTER VI, PARA 9)For
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ANNEXURE 6.3CHAPTER VI, PARA 22FORM
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Completion Instructions for Form 6
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Decision Taken Date of decision If
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Date of Displayof Notice inPrescrib
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REGISTER OF CORRECTION APPLICATIONS
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Completion Instructions for Form 8A
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REGISTER OF TRANSPOSITION APPLICATI
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Specifications for EPICs - Other Pa
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ANNEXURE 9.2CHAPTER IX, PARA 25226
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ANNEXURE 10.2CHAPTER X, PARA 27DECL
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STATEMENT SHOWING DETAILS OFFORMS B
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THE REGISTRATION OF ELECTORS (SECON
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ANNEXURE 11.4CHAPTER XI PARA 7Form
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1.Municipal Corporations2.Municipal
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ANNEXURE 13.3CHAPTER 13 para 42FORM
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