Handbook for Electoral Registration Officers - Election Commission ...

inviting their attention to the public notice issued by them as well as the advertisement inthe newspapers impressing upon them that all qualified persons should apply for inclusionof their names irrespective of the fact whether the names were already on the rolls or not.The heads of institutions, officers etc., may be requested to collect applications in theprescribed form from the eligible persons among their staff for inclusion of their names andforward them to the Electoral Registration Officers upto the last date for receipt of theapplication, which is prescribed by the Election Commission.46. Every person making an application for the inclusion of his name in the roll shouldsubmit Form 18 or 19, as the case may be, duly filled in alongwith supporting documents.47. Apart from the above, the Commission issues its Guidelines forpreparation/revision of Electoral Rolls for Graduates’/Teachers’ Constituencies each& every time including Public Notice and relevant Forms. All the instructions containedin the said Guidelines shall be followed scrupulously by the Electoral Registration Officers.Publication of Electoral Rolls of Graduates’ and Teachers’ Constituencies48. Under rules 10 and 22 statutory publication of the Electoral Rolls should be made inthe office of the Electoral Registration Officer. These should be published also in the talukoffice, municipal office etc. For this purpose the Electoral Registration Officer should sendcopies of the notice in Form V and relevant part of the Electoral Registration Officers to theconcerned officers. A copy of the roll for the entire constituency should be made availablefor inspection by the public. As in the case of Assembly Roll, Electoral Roll, ElectoralRolls should be printed before preliminary publication and lists of amendments printed forfinal publication.49. After the preliminary publication, 2 copies of the draft rolls should be supplied bythe electoral Registration Officer free of cost to every recognized political parties.Similarly after final publication two copies of the complete rolls should be supplied tothem.Disposal of claims and objections50. The same procedure as followed for the Assembly Rolls is adopted for the ElectoralRolls of Graduates; and Teachers’ Constituencies also.Preparation of final lists of amendments51. The heading for the final lists of amendments:—(1) Final lists of amendments 20…………...………………..Graduates’/Teachers’Constituency…………………….district………………………PartNo………….52. The list of amendments should be prepared in 3 sections, namely, Section-1“addition”, Section II correction” ; Section III “deletion”. The serial number of the freshentry in section I of the lists of amendments should be the next number after the last serialnumber in the relevant part of the draft roll. Section I should contain all the columns as in106