Public reports pack PDF 6 MB - East Lindsey District Council

APPENDIX AProcurement ProcessOnly 2 bids were received as a result of the tender exercise for theMeridian Leisure Centre contract; more enquiries about the projecthad been received but due to the high risk and cost for companiesto tender for the work no more were forthcoming.This traditional route of procurement did not allow the ProjectManagement Team to sit down with the contractor at an early stageto go through the whole project and develop the scheme with apreferred bidder.This issue could be resolved in future by ELDC joining the EastMidlands Property Alliance (EMPA), which was formed by localauthorities in the East Midlands. EMPA have established a number offrameworks for capital construction projects that are fully compliantwith EU legislation and allows for early engagement (pre-designstage) with the contractor in a far more partnership focusedrelationship.Project BuildThe Village Green application caused a 12 month delay resulting ina change of economic climate when work started. Objections wereraised regarding the location of the leisure centre, other potentialsites were considered but it was felt they wouldn’t allow theprovision of the centre to be at the heart of the community.The Executive Board in March 2008 agreed a contract with Linpaveto commence July 2008 based on a 60 week build programme.In January 2009 it was announced that the parent company ofLinpave, the Rand Group, were restructuring forcing Linpave intoadministration. The contract for the construction of the leisurecentre was novated to UCS Civils, also a branch arm of the RandGroup.In November 2009, 4 weeks before the project was scheduled to becompleted, UCS Civils went into receivership due to cash flowproblems.24 hour security was required after UCS Civils had pulled out due toon going issues with sub contractors that had not been paid. Thisdecisions was taken following the removal of the main controlcomputer was removed.11Page 27