Office of Accounting Services Monthly Newsletter - Finance and ...

Accounts Payable & Travel continued...The original approved Authorization to Travel forms(AS292 & AS516) should be attached to the TravelExpense Reimbursement Request (Form AS300) whenthe request for reimbursement is made. Please do notforward the original AS292/AS516 forms to Travel prior tothe making the trip and/or requesting reimbursement.For travel related questions, please contact the travelstaff:Jennifer Driggers 578-3699 or jdrigg@lsu.eduCatherine Herman 578-3698 or cherman@lsu.eduCarlen Ensley 578-3697 or censle1@lsu.eduLindsay Berthelot 578-1538 or lberthe@lsu.eduAdminDecember Business Managers’ MeetingBudget & Planning will make a presentation at the final2010 Business Managers’ meeting on December 7 th from9:30 am to 11:00 am in 225 Peabody Hall.Meetings are normally held on the first Tuesday of eachmonth in 225 Peabody Hall from 9:30 am to 11:30 am.The 2011 Monthly Business Managers’ MeetingSchedule is as follows: February 1, March 1, April 5, May3, June 7, August 2, September 6, October 4, November 1& December 6. Please note that there will be no meetingsin January & July.To be added to the Business Managers Mailing List or tosubmit an idea for a future topic, please contact MariaCazes at mcazes@lsu.edu. Prior meetings can be found athttp://www.fas.lsu.edu/AcctServices/business%20manager%20mtgs.html.ShredderAccounting Services has an industrial-sized shredderlocated on the 4 th floor of Thomas Boyd Hall.Departments may request to reserve the shredder bycontacting the Imaging Supervisor, Demetres JohnsonCasma, at djohnson@lsu.edu or 578-2132. Anydepartments using the shredder will be responsible forlearning how to operate the shredder, clean the generalarea and where to dispose the bags of shredded paper (inthe dumpster by T Boyd/Middleton Library). Note thatthe shredded bags of paper can be fairly heavy whenmoving them to the dumpster. Also, any departmentsthat have a large amount of shredding may be required topurchase and replenish shredder bags and oil.Admin continued...W-9 RequestsAll requests for a W-9 should be forwarded toAccounting Services for processing. This documentmust be signed by Donna K. Torres on behalf of theUniversity. The W-9 will be sent directly to thevendor from Accounting Services. Requests shouldbe sent to Brenda Wright at bwrigh4@lsu.edu orDesiree Esnault at desnault@lsu.edu.Junk MailThere has been an excessive amount of “junk mail”being delivered to Accounting Services. Please notethat this mail is not forwarded to individualdepartments on campus. If a department has a needto view brochures and catalogs from specific vendors,please contact that vendor to update the mailingaddress. Contact Desiree Esnault atdesnault@lsu.edu or Brenda Wright atbwrigh4@lsu.edu with any questions on this issue.Accounts Payable & TravelWelcome back from maternity leave, Alisha Templet.PayrollCongratulations to Ashley Tate on the arrival of herbouncing baby boy, Collin Patrick, 8lbs, 20 inches.Sponsored Program AccountingWelcome Crystal Dalgo to SPA. She can be reachedat 578-1625 or cdalgo1@lsu.edu.University HolidaysDecember 23 - 318