Travel$ense User's Guide (PDF, 139 MB) - NBAA
Travel$ense User's Guide (PDF, 139 MB) - NBAA Travel$ense User's Guide (PDF, 139 MB) - NBAA
VITRAVEL$ENSEPASSENGER PROFILES............................................................................................................. 57TIME VALUATION PROFILES ................................................................................................. 58TRIP MISSION PROFILES......................................................................................................... 59CHAPTER 6. CREATING TRIPS IN TRAVEL$ENSE...................61THE TRAVEL$ENSE TOOLBAR.............................................................................................. 62CHAPTER 7. TAB 1 – DEFINE TRIP ........................................65DEFINING BASIC TRIP INFORMATION............................................................................. 66Legs...........................................................................................................................................................66Status........................................................................................................................................................66Purpose....................................................................................................................................................67Outcome .................................................................................................................................................67SELECTING AIRCRAFT AND CREW .................................................................................. 68Aircraft.....................................................................................................................................................68Crew Number........................................................................................................................................68SELECTING PASSENGERS ...................................................................................................... 69Add or Remove Passengers................................................................................................................69Assign Passengers to Legs ...................................................................................................................70Assign Billing Codes to Passengers...................................................................................................71DEFINING THE BUSINESS AIRCRAFT TRIP LEGS............................................................ 71Select Airports .......................................................................................................................................73Set Leg Schedule....................................................................................................................................75Edit Leg ETE and Refuel Time ............................................................................................................77EDIT COST OF AIR SERVICE................................................................................................. 78REVIEW MEETINGS CREATED BY TRAVEL$ENSE.......................................................... 78Creating Multiple Meetings per Leg..................................................................................................80CHAPTER 8. TAB 2 – COMPARABLE AIRLINE TRIP.................81AUTOMATICALLY DEFINING AIRLINE COMPARISONS.............................................. 81Factors Travel$ense Considers to Rank Airline Flights ................................................................82Airline Ticket Pricing.............................................................................................................................84Multiple Comparable Airline Trips.....................................................................................................84Airline Flight Detail Screen .................................................................................................................85Airline Price Detail Screen..................................................................................................................85Get Additional Airline Fares................................................................................................................86EDITING AUTOMATICALLY DEFINED AIRLINE COMPARISONS.............................. 87Selecting Other Airline Trips...............................................................................................................87Edit Airline Fares....................................................................................................................................88TIME-SHIFTING PAST AIRLINE TRIPS.................................................................................. 88MANUALLY DEFINING AIRLINE TRIPS .............................................................................. 89Using Manual Input................................................................................................................................90Adding a Flight........................................................................................................................................91Deleting a Flight.....................................................................................................................................92Copyright © 1999, National Business Aviation Association, Inc.
TRAVEL$ENSECHAPTER 9. TAB 3 – TRAVEL TIMES AND TRIP EXPENSES.....93TRAVEL TIMES............................................................................................................................ 93Editing Travel Times............................................................................................................................... 94TRIP EXPENSES.......................................................................................................................... 95Editing Travel Expenses........................................................................................................................ 96CHAPTER 10. TAB 4 – COST ANALYSIS .................................97DIRECT TRIP COSTS................................................................................................................ 97Cost of Air Services ............................................................................................................................. 97Cost of Employee Travel Time ........................................................................................................... 98Other Trip Expenses............................................................................................................................. 98Total Direct Trip Costs........................................................................................................................ 99TRUE TRIP COSTS .................................................................................................................... 99Cost of Air Services ............................................................................................................................. 99Other Trip Expenses............................................................................................................................. 99True Cost of Employee Travel Time.................................................................................................. 99Offsetting Value of Productive Time Enroute...............................................................................100Total True Trip Costs..........................................................................................................................100NON-BUSINESS HOURS AWAY FROM HOME..............................................................100CHAPTER 11. TAB 5 – BENEFIT ANALYSIS...........................103TRIP COSTS SAVED VIS-À-VIS AIRLINE BASELINE........................................................103Total Direct Trip Costs Saved ..........................................................................................................104Total True Trip Costs Saved ..............................................................................................................104TIME SAVED VIS-À-VIS AIRLINE TRIP CYCLE BASELINE .............................................105Productive Hours Saved....................................................................................................................105True Cost of Productive Hours Saved...........................................................................................106Non-Business Hours Away From Home Saved ...........................................................................106TRIP STATISTICS......................................................................................................................107Average Leave Home (Departure) Time/Date.............................................................................107Average Return Home Time/Date..................................................................................................107Average Ground Travel Time............................................................................................................107Average Air Travel Time.....................................................................................................................108Average Total Travel Time..................................................................................................................108Average Time On-Site........................................................................................................................108CHAPTER 12. TRAVEL$ENSE REPORTS................................109INDIVIDUAL TRIP REPORTS................................................................................................109The Trip Report...................................................................................................................................109The Short Trip Report.......................................................................................................................111The Detailed Trip Report..................................................................................................................111The Personal Trip Report..................................................................................................................113The Meetings Schedule Report.......................................................................................................113The Airline Flights Report.................................................................................................................114SUMMARY REPORTS..............................................................................................................115Copyright © 1999, National Business Aviation Association, Inc.VII
- Page 1 and 2: TRAVEL$ENSEITRAVEL$ENSEBUSINESS TRA
- Page 3 and 4: TRAVEL$ENSE3.1 Ownership. The compo
- Page 5: TRAVEL$ENSETABLE OF CONTENTSCHAPTER
- Page 9 and 10: TRAVEL$ENSECHAPTER 1. INTRODUCTION1
- Page 11 and 12: TRAVEL$ENSEBusiness aircraft are ut
- Page 13 and 14: TRAVEL$ENSE• Certainty - A compan
- Page 15 and 16: TRAVEL$ENSEThe catalyst for Travel$
- Page 17 and 18: TRAVEL$ENSECHAPTER 2. NEW FEATURES
- Page 19 and 20: TRAVEL$ENSEownership, charter aircr
- Page 21 and 22: TRAVEL$ENSECHAPTER 3. INSTALLATION
- Page 23 and 24: TRAVEL$ENSE15Upgrading from Release
- Page 25 and 26: TRAVEL$ENSENow, you may then launch
- Page 27 and 28: TRAVEL$ENSEconnection is not availa
- Page 29 and 30: TRAVEL$ENSEat any time using the Co
- Page 31 and 32: TRAVEL$ENSERegistering with the Air
- Page 33 and 34: TRAVEL$ENSECHAPTER 4. DEFAULT SETTI
- Page 35 and 36: TRAVEL$ENSEcost of aircraft selecte
- Page 37 and 38: TRAVEL$ENSEMileage cost is calculat
- Page 39 and 40: TRAVEL$ENSECHARGE CREW EXPENSES DEF
- Page 41 and 42: TRAVEL$ENSELEG DEAD TIME33Leg Dead
- Page 43 and 44: TRAVEL$ENSE35PERCENT PRODUCTIVITY D
- Page 45 and 46: TRAVEL$ENSEIn 1997, an NBAA-commiss
- Page 47 and 48: TRAVEL$ENSE3:00 p.m., you have defi
- Page 49 and 50: TRAVEL$ENSE• Price the top ranked
- Page 51 and 52: TRAVEL$ENSETIME VALUATION METHOD43A
- Page 53 and 54: TRAVEL$ENSETo change a password, fi
- Page 55 and 56: TRAVEL$ENSECHAPTER 5. PROFILES IN T
TRAVEL$ENSECHAPTER 9. TAB 3 – TRAVEL TIMES AND TRIP EXPENSES.....93TRAVEL TIMES............................................................................................................................ 93Editing Travel Times............................................................................................................................... 94TRIP EXPENSES.......................................................................................................................... 95Editing Travel Expenses........................................................................................................................ 96CHAPTER 10. TAB 4 – COST ANALYSIS .................................97DIRECT TRIP COSTS................................................................................................................ 97Cost of Air Services ............................................................................................................................. 97Cost of Employee Travel Time ........................................................................................................... 98Other Trip Expenses............................................................................................................................. 98Total Direct Trip Costs........................................................................................................................ 99TRUE TRIP COSTS .................................................................................................................... 99Cost of Air Services ............................................................................................................................. 99Other Trip Expenses............................................................................................................................. 99True Cost of Employee Travel Time.................................................................................................. 99Offsetting Value of Productive Time Enroute...............................................................................100Total True Trip Costs..........................................................................................................................100NON-BUSINESS HOURS AWAY FROM HOME..............................................................100CHAPTER 11. TAB 5 – BENEFIT ANALYSIS...........................103TRIP COSTS SAVED VIS-À-VIS AIRLINE BASELINE........................................................103Total Direct Trip Costs Saved ..........................................................................................................104Total True Trip Costs Saved ..............................................................................................................104TIME SAVED VIS-À-VIS AIRLINE TRIP CYCLE BASELINE .............................................105Productive Hours Saved....................................................................................................................105True Cost of Productive Hours Saved...........................................................................................106Non-Business Hours Away From Home Saved ...........................................................................106TRIP STATISTICS......................................................................................................................107Average Leave Home (Departure) Time/Date.............................................................................107Average Return Home Time/Date..................................................................................................107Average Ground Travel Time............................................................................................................107Average Air Travel Time.....................................................................................................................108Average Total Travel Time..................................................................................................................108Average Time On-Site........................................................................................................................108CHAPTER 12. TRAVEL$ENSE REPORTS................................109INDIVIDUAL TRIP REPORTS................................................................................................109The Trip Report...................................................................................................................................109The Short Trip Report.......................................................................................................................111The Detailed Trip Report..................................................................................................................111The Personal Trip Report..................................................................................................................113The Meetings Schedule Report.......................................................................................................113The Airline Flights Report.................................................................................................................114SUMMARY REPORTS..............................................................................................................115Copyright © 1999, National Business Aviation Association, Inc.VII
Change language