Travel$ense User's Guide (PDF, 139 MB) - NBAA
Travel$ense User's Guide (PDF, 139 MB) - NBAA Travel$ense User's Guide (PDF, 139 MB) - NBAA
42AUTOMATICALLY PRICE AIRLINE TRIPS IN FARE TYPETRAVEL$ENSETravel$ense allows you select any one or two of the three possible airline pricetypes to price automatically each time an airline trip is created. Version 1 alwayspriced all three. If you do not commonly travel in one or more price types, youshould not select it here and you will save time during pricing.Fare code defintions:• Y Fare is a fully refundable coach fare and will not be available if seats aresold out to the extent that only first class seats are open on one or moreflights.• F Fare, while requesting first class seats, also will accept coach class seatsas needed, such as on commuter aircraft. It also will utilize free upgradecoach fares and may in fact cost less than the Y Fare option. These F faresmay be nonrefundable (rare) or at least carry a penalty for changes.• Lowest Fare assumes you are ready to purchase the ticket immediatelyand thus should be used at the time travel normally would be booked. Itcombines fares in all possible ways across all flights using sophisticatedreservation system software identical to that used by travel agents.Miscellaneous Default SettingsCopyright © 1999, National Business Aviation Association, Inc.
TRAVEL$ENSETIME VALUATION METHOD43Although an unlimited number of preconfigured sets of time valuationmultipliers can be user-defined, the set that is used by the company to apply toits personnel on a daily basis would be designated here from those alreadycreated via the Time Valuation Methods item in the Profiles menu. The default isthe PRC Average, taken from a 1991 study excerpted in this Users Guide,which represents an average of several sources.Users are highly encouraged to rely upon their own sets of multipliers, defineduniquely for their company, usually after discussions by their personneldepartment and company management.The time valuation method defines the time value multipliers. Travel$enseallows these to be defined by three groups or individually per person.Valuation methods typically are set up or added via the Profiles Menu. Eachmethod specifies multipliers for three types of employee: Senior Executive,Middle Management and Professional. Each employee level uses one of thesethree from the current valuation method or users can specify a separate overridelevel, which then can be applied to specific employees. These multipliers aredesigned to reflect the true value of the hourly contribution or value of anemployee to the company. These values are multiplied by individual totalcompensation – defined universally as (salary)+(salary x benefitpercentage)+(bonus)/(individually-defined annual business hours) – to get thetrue costs displayed in Travel$ense. Productive Hours Saved also uses the truecost of employee time.For more information, see Value of Employee Time on page 161.PERCENT VALUE NON-BUSINESS HOUR TRAVELA highly critical assumption that gives the user the opportunity to value nonbusinesshour travel at some percentage of the cost and value of business hourtravel. This is very important for three reasons.First, it will steer the decision matrix. If time after hours is valued as 0 on thepremise that, once the end of the day rolls around, you are off the clock, thedecision matrix will be skewed in favor of traveling using this free evening,weekend or holiday travel time versus expensive day travel time.Second, as a consequence of this skewed matrix, “The Divorce Factor” maykick in (a measurable loss to physical and family health) as companies that valuetravel time after hours as 0 are concurrently making a deliberate decision tosteal family time for use by the company. This assumption, then, quicklybecomes both a value and a business judgment.Copyright © 1999, National Business Aviation Association, Inc.
- Page 1 and 2: TRAVEL$ENSEITRAVEL$ENSEBUSINESS TRA
- Page 3 and 4: TRAVEL$ENSE3.1 Ownership. The compo
- Page 5 and 6: TRAVEL$ENSETABLE OF CONTENTSCHAPTER
- Page 7 and 8: TRAVEL$ENSECHAPTER 9. TAB 3 - TRAVE
- Page 9 and 10: TRAVEL$ENSECHAPTER 1. INTRODUCTION1
- Page 11 and 12: TRAVEL$ENSEBusiness aircraft are ut
- Page 13 and 14: TRAVEL$ENSE• Certainty - A compan
- Page 15 and 16: TRAVEL$ENSEThe catalyst for Travel$
- Page 17 and 18: TRAVEL$ENSECHAPTER 2. NEW FEATURES
- Page 19 and 20: TRAVEL$ENSEownership, charter aircr
- Page 21 and 22: TRAVEL$ENSECHAPTER 3. INSTALLATION
- Page 23 and 24: TRAVEL$ENSE15Upgrading from Release
- Page 25 and 26: TRAVEL$ENSENow, you may then launch
- Page 27 and 28: TRAVEL$ENSEconnection is not availa
- Page 29 and 30: TRAVEL$ENSEat any time using the Co
- Page 31 and 32: TRAVEL$ENSERegistering with the Air
- Page 33 and 34: TRAVEL$ENSECHAPTER 4. DEFAULT SETTI
- Page 35 and 36: TRAVEL$ENSEcost of aircraft selecte
- Page 37 and 38: TRAVEL$ENSEMileage cost is calculat
- Page 39 and 40: TRAVEL$ENSECHARGE CREW EXPENSES DEF
- Page 41 and 42: TRAVEL$ENSELEG DEAD TIME33Leg Dead
- Page 43 and 44: TRAVEL$ENSE35PERCENT PRODUCTIVITY D
- Page 45 and 46: TRAVEL$ENSEIn 1997, an NBAA-commiss
- Page 47 and 48: TRAVEL$ENSE3:00 p.m., you have defi
- Page 49: TRAVEL$ENSE• Price the top ranked
- Page 53 and 54: TRAVEL$ENSETo change a password, fi
- Page 55 and 56: TRAVEL$ENSECHAPTER 5. PROFILES IN T
- Page 57 and 58: TRAVEL$ENSEquickly, click on Alt-A
- Page 59 and 60: TRAVEL$ENSEloads, prevailing winds
- Page 61 and 62: TRAVEL$ENSEAirport ProfilesTo add a
- Page 63 and 64: TRAVEL$ENSEBilling Code ProfilesBil
- Page 65 and 66: TRAVEL$ENSEPassenger Profiles“Don
- Page 67 and 68: TRAVEL$ENSE59To add a trip valuatio
- Page 69 and 70: TRAVEL$ENSECHAPTER 6. CREATING TRIP
- Page 71 and 72: TRAVEL$ENSE63Print a Report (Hotkey
- Page 73 and 74: TRAVEL$ENSECHAPTER 7. TAB 1 - DEFIN
- Page 75 and 76: TRAVEL$ENSEPurposeOutcomeHypothetic
- Page 77 and 78: TRAVEL$ENSEThis field has a range o
- Page 79 and 80: TRAVEL$ENSETo change multiple passe
- Page 81 and 82: TRAVEL$ENSEbelow with the site visi
- Page 83 and 84: TRAVEL$ENSEConsequently, users are
- Page 85 and 86: TRAVEL$ENSEDRIVE TIMES77Finally, ch
- Page 87 and 88: TRAVEL$ENSE79The upper table of the
- Page 89 and 90: TRAVEL$ENSECHAPTER 8. TAB 2 - COMPA
- Page 91 and 92: TRAVEL$ENSEof flights obtained so f
- Page 93 and 94: TRAVEL$ENSEon Leg 1 and one passeng
- Page 95 and 96: TRAVEL$ENSE87In addition to the typ
- Page 97 and 98: TRAVEL$ENSE89You should try to run
- Page 99 and 100: TRAVEL$ENSEselecting the leg and fl
42AUTOMATICALLY PRICE AIRLINE TRIPS IN FARE TYPETRAVEL$ENSE<strong>Travel$ense</strong> allows you select any one or two of the three possible airline pricetypes to price automatically each time an airline trip is created. Version 1 alwayspriced all three. If you do not commonly travel in one or more price types, youshould not select it here and you will save time during pricing.Fare code defintions:• Y Fare is a fully refundable coach fare and will not be available if seats aresold out to the extent that only first class seats are open on one or moreflights.• F Fare, while requesting first class seats, also will accept coach class seatsas needed, such as on commuter aircraft. It also will utilize free upgradecoach fares and may in fact cost less than the Y Fare option. These F faresmay be nonrefundable (rare) or at least carry a penalty for changes.• Lowest Fare assumes you are ready to purchase the ticket immediatelyand thus should be used at the time travel normally would be booked. Itcombines fares in all possible ways across all flights using sophisticatedreservation system software identical to that used by travel agents.Miscellaneous Default SettingsCopyright © 1999, National Business Aviation Association, Inc.
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