Travel$ense User's Guide (PDF, 139 MB) - NBAA
Travel$ense User's Guide (PDF, 139 MB) - NBAA Travel$ense User's Guide (PDF, 139 MB) - NBAA
28TRAVEL$ENSEwhen/if these costs should be invoked. For instance, if Breakfast is set to anestimated cost of $6 during the period from 6:00 a.m. to 9:00 a.m. daily, and thepassenger is on the road during that time, $6 will be added to the daily expensefor Breakfast. Expenses that occur between trip legs, such as overnight hotelcosts, will be added to the following or next leg expenses.Users enter the start/end times for each of several expense categories. If 50percent of that time is spent on travel or away from home, Travel$ense addsthe amount entered into the defaults Costs Tab into the Travel Expensesspreadsheet on Tab 3, where they are user-changeable for each passenger oneach leg on every trip. Half of the time on the road (the 50 percent numberabove) is used to define the amount of time the passenger is actually on theroad to invoke these costs. It is an arbitrary percent, but the user can definethe trigger window of start and end times to which this 50 percent applies, anyway the company decides.PERSONAL CAR MILEAGE RATEEnter your company personal car mileage compensation rate here. It will beused to calculate mileage costs on the fly based upon your declared drive timesto your origin airport and from the final destination airport, assuming a 45 mphaverage ground speed. Although this cost has a minimal effect on total travelcosts, once set in the defaults it is calculated instantly and without further userinput. Because of its small overall effect on total travel costs, the results of thiscalculation, displayed on Tab 3, is not user changeable.Copyright © 1999, National Business Aviation Association, Inc.
TRAVEL$ENSEMileage cost is calculated for drive time to the leg 1 departure airport andfrom the last leg arrival airport.29Default is $0.31 per mile.PARKING COST PER DAY, CORPORATE/COMMERCIALEnter the typical per day parking cost per day per person at the origin airporthere, entering the cost applicable when using commercial airline service andapplicable when using corporate or charter service.Obviously, these values can vary by the class of parking service selected by thepassenger – close-in (hourly or daily) parking, allowing the passenger to walk tothe terminal, can be comparatively expensive, while satellite parking (longterm),requiring a shuttle bus or train to reach the terminal, can cost less,although at the expense of additional employee travel time. The default is 10.Typical corporate parking arrangements include free parking at fixed baseoperations (FBOs) or company hangars at most airports. The default is 0.In either case, one unit will be added to each passenger for each day or portionof a day that the passenger is on the road.HOTELEnter the default value per day per person to be used initially every time ahotel stay is triggered. Although the shipping default is $100, you may of coursechange this to any value you wish, or change this number while analyzing thetrip to adjust hotel costs to local conditions, or to specific hotels within specifictowns.Enter also the time window to invoke this cost. If 50 percent of the time awayfrom home is calculated to fall within the window you define, the cost for thisoption will be invoked to the day following when it is incurred. For instance, ona two-leg/day trip, the hotel cost will be charged to the second leg/day of thetrip. Consequently, when confirming trip expenses on Tab 3, it is important toselect the applicable trip leg to see the calculated results.BREAKFASTEnter the default value per day per person to be used initially every time abreakfast is triggered. Although the shipping default is $6, you may of coursechange this to any value you wish, or change this number while analyzing thetrip to adjust restaurant costs to local conditions.Enter also the time window to invoke this cost. If 50 percent of the time awayfrom home is calculated to fall within the window you define, the cost for thisoption will be charged to the day it is incurred.Copyright © 1999, National Business Aviation Association, Inc.
- Page 1 and 2: TRAVEL$ENSEITRAVEL$ENSEBUSINESS TRA
- Page 3 and 4: TRAVEL$ENSE3.1 Ownership. The compo
- Page 5 and 6: TRAVEL$ENSETABLE OF CONTENTSCHAPTER
- Page 7 and 8: TRAVEL$ENSECHAPTER 9. TAB 3 - TRAVE
- Page 9 and 10: TRAVEL$ENSECHAPTER 1. INTRODUCTION1
- Page 11 and 12: TRAVEL$ENSEBusiness aircraft are ut
- Page 13 and 14: TRAVEL$ENSE• Certainty - A compan
- Page 15 and 16: TRAVEL$ENSEThe catalyst for Travel$
- Page 17 and 18: TRAVEL$ENSECHAPTER 2. NEW FEATURES
- Page 19 and 20: TRAVEL$ENSEownership, charter aircr
- Page 21 and 22: TRAVEL$ENSECHAPTER 3. INSTALLATION
- Page 23 and 24: TRAVEL$ENSE15Upgrading from Release
- Page 25 and 26: TRAVEL$ENSENow, you may then launch
- Page 27 and 28: TRAVEL$ENSEconnection is not availa
- Page 29 and 30: TRAVEL$ENSEat any time using the Co
- Page 31 and 32: TRAVEL$ENSERegistering with the Air
- Page 33 and 34: TRAVEL$ENSECHAPTER 4. DEFAULT SETTI
- Page 35: TRAVEL$ENSEcost of aircraft selecte
- Page 39 and 40: TRAVEL$ENSECHARGE CREW EXPENSES DEF
- Page 41 and 42: TRAVEL$ENSELEG DEAD TIME33Leg Dead
- Page 43 and 44: TRAVEL$ENSE35PERCENT PRODUCTIVITY D
- Page 45 and 46: TRAVEL$ENSEIn 1997, an NBAA-commiss
- Page 47 and 48: TRAVEL$ENSE3:00 p.m., you have defi
- Page 49 and 50: TRAVEL$ENSE• Price the top ranked
- Page 51 and 52: TRAVEL$ENSETIME VALUATION METHOD43A
- Page 53 and 54: TRAVEL$ENSETo change a password, fi
- Page 55 and 56: TRAVEL$ENSECHAPTER 5. PROFILES IN T
- Page 57 and 58: TRAVEL$ENSEquickly, click on Alt-A
- Page 59 and 60: TRAVEL$ENSEloads, prevailing winds
- Page 61 and 62: TRAVEL$ENSEAirport ProfilesTo add a
- Page 63 and 64: TRAVEL$ENSEBilling Code ProfilesBil
- Page 65 and 66: TRAVEL$ENSEPassenger Profiles“Don
- Page 67 and 68: TRAVEL$ENSE59To add a trip valuatio
- Page 69 and 70: TRAVEL$ENSECHAPTER 6. CREATING TRIP
- Page 71 and 72: TRAVEL$ENSE63Print a Report (Hotkey
- Page 73 and 74: TRAVEL$ENSECHAPTER 7. TAB 1 - DEFIN
- Page 75 and 76: TRAVEL$ENSEPurposeOutcomeHypothetic
- Page 77 and 78: TRAVEL$ENSEThis field has a range o
- Page 79 and 80: TRAVEL$ENSETo change multiple passe
- Page 81 and 82: TRAVEL$ENSEbelow with the site visi
- Page 83 and 84: TRAVEL$ENSEConsequently, users are
- Page 85 and 86: TRAVEL$ENSEDRIVE TIMES77Finally, ch
28TRAVEL$ENSEwhen/if these costs should be invoked. For instance, if Breakfast is set to anestimated cost of $6 during the period from 6:00 a.m. to 9:00 a.m. daily, and thepassenger is on the road during that time, $6 will be added to the daily expensefor Breakfast. Expenses that occur between trip legs, such as overnight hotelcosts, will be added to the following or next leg expenses.Users enter the start/end times for each of several expense categories. If 50percent of that time is spent on travel or away from home, <strong>Travel$ense</strong> addsthe amount entered into the defaults Costs Tab into the Travel Expensesspreadsheet on Tab 3, where they are user-changeable for each passenger oneach leg on every trip. Half of the time on the road (the 50 percent numberabove) is used to define the amount of time the passenger is actually on theroad to invoke these costs. It is an arbitrary percent, but the user can definethe trigger window of start and end times to which this 50 percent applies, anyway the company decides.PERSONAL CAR MILEAGE RATEEnter your company personal car mileage compensation rate here. It will beused to calculate mileage costs on the fly based upon your declared drive timesto your origin airport and from the final destination airport, assuming a 45 mphaverage ground speed. Although this cost has a minimal effect on total travelcosts, once set in the defaults it is calculated instantly and without further userinput. Because of its small overall effect on total travel costs, the results of thiscalculation, displayed on Tab 3, is not user changeable.Copyright © 1999, National Business Aviation Association, Inc.
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