Travel$ense User's Guide (PDF, 139 MB) - NBAA
Travel$ense User's Guide (PDF, 139 MB) - NBAA Travel$ense User's Guide (PDF, 139 MB) - NBAA
182HOW WILL FUTURE VERSIONS BE IMPROVED?TRAVEL$ENSEThat is up to you. Aside from providing a valuation strategy for customers andguests, future releases of Travel$ense also will incorporate several exciting andinnovative features now under development. User suggestions are highlyencouraged. To make your own, please call NBAA at (202) 783-9000.Questions from New Travel$ense UsersWHAT DO I NEED TO RUN TRAVEL$ENSE?A standalone 32-bit Windows application, Travel$ense is designed to run underWindows 95, Windows 95 or Windows NT only. It does not run under OS/2,Windows 3.1 or Windows 3.11.Travel$ense runs best on faster Pentium computers with at least 32 MB ofRAM. Additional RAM is recommended, particularly with Windows NT. A fasterPentium II processor will be useful when running more complex trips (six pluslegs, many passengers). The program runs only off of your hard drive andinitially requires about 20 MB of free disk space to install.The program has no known limitations with regard to the number of trips thatcan be analyzed. Trip information is stored in a Microsoft Access MDB file (inMicrosoft Access97 or Access 8 format), which can be read and analyzed usingMicrosoft Access, Microsoft Office applications or Access-compatible databaseprograms.Travel$ense has been designed to be used on an 800 by 600 screen (SVGA) andwill not benefit from being maximized on higher resolution screens. Travel$ensewill startup “normalized” centered on the screen. Although the program can berun on computers with higher screen resolutions, it will appear in a windowthat is inelastic, occupying only a portion of the screen.For more information, see System Requirements on page 13.HOW DO I USE TRAVEL$ENSE?Travel$ense analyzes travel options and generates a report, unique to everytrip, that is subject to management interpretation. The program does not makedecisions or recommend options. If used properly, Travel$ense reports are theresult of management-defined assumptions, and consequently benefits frommanagement leadership, priorities and accountability.Although it may be interesting to check whether or not a few specific companytrips do in fact make business sense, the substantial potential of Travel$enserests in tracking daily business travel and illustrating the value a flightdepartment can provide to a company over time. This is accomplished byrunning analyses on every flight and summarizing the cumulative results ofCopyright © 1999, National Business Aviation Association, Inc.
TRAVEL$ENSEthose analyses, which the program is designed to do automatically, on amonthly, quarterly, annual or any user-defined basis. Consequently, the best wayto capitalize on Travel$ense is to analyze every trip for which the use ofbusiness aircraft is considered an option.183New trips should be entered prior to the start of the trip at the time the finaldecision to go is made – the final schedule set date – in order to obtain a valid,realistic price on comparable airline flights. However any trips you “missed” caneasily be run later. Travel$ense will automatically prompt you to accept a “timeshift”and run a past trip using current airline data. This trip will be flagged onreports and in the database.Travel$ense also can be used to compare business aircraft options withoutregard to an airline trip using its ability to compare three “business aircraft”options, some of which may be configured as automobiles, helicopters,fractional aircraft, charter aircraft or different cost bases for a single aircraft.CAN YOU INTEGRATE THE PROGRAM WITH MY FLIGHT DEPARTMENTSOFTWARE?Yes, once your flight department software supports the Travel$ense text importformat. This import process was first introduced in January 1998 and wassupported at that time by the PFM and FlightPak flight department softwarepackages. Additional software packages also should “export” trips andpassenger data to Travel$ense in 1999.It is important to match passengers with those already in your flightdepartment software. In particular you would want the same numericpassenger IDs to be used within both. In some cases, your flight departmentsoftware will create a special numeric “key” just for Travel$ense. Typically beforeyou start creating trips in Travel$ense you would do the following:• Set up your employee levels within Travel$ense and assign the mostcommon level to the first level number. It will be the default assigned toimported passengers.• Export your passenger database from your flight department software toTravel$ense. Within Travel$ense click on the Import button on thepassenger screen and set up the format of the text file created by yourflight department software.• Review your imported passengers and change levels as needed based onthe employee. Level information is not available in flight departmentsoftware. You alternatively may be able to get passenger data alreadycoded with a level from personnel.Copyright © 1999, National Business Aviation Association, Inc.
- Page 139 and 140: TRAVEL$ENSE131Five data fields are
- Page 141 and 142: TRAVEL$ENSECHAPTER 15. THE IDEAS BE
- Page 143 and 144: TRAVEL$ENSEcan help maximize employ
- Page 145 and 146: TRAVEL$ENSE• At-airport “passen
- Page 147 and 148: TRAVEL$ENSEProductivity during driv
- Page 149 and 150: TRAVEL$ENSE• Long-distance trips
- Page 151 and 152: TRAVEL$ENSE143A major source of tim
- Page 153 and 154: TRAVEL$ENSEpersonnel of $65,000 ann
- Page 155 and 156: TRAVEL$ENSE• Clearing through sec
- Page 157 and 158: TRAVEL$ENSEOPTIMIZATION OF PLANT LO
- Page 159 and 160: TRAVEL$ENSE10. The quality control
- Page 161 and 162: TRAVEL$ENSEThe ability to work enro
- Page 163 and 164: TRAVEL$ENSEavailability of business
- Page 165 and 166: TRAVEL$ENSE3. Business aircraft off
- Page 167 and 168: TRAVEL$ENSEflight analysis in compa
- Page 169 and 170: TRAVEL$ENSESUMMATION OF FINANCIAL B
- Page 171 and 172: TRAVEL$ENSEthe same way that a buil
- Page 173 and 174: TRAVEL$ENSEappraisal of a given pro
- Page 175 and 176: TRAVEL$ENSE• provisional costs fo
- Page 177 and 178: TRAVEL$ENSEsecurity, medical insura
- Page 179 and 180: TRAVEL$ENSEkey manager’s salary.
- Page 181 and 182: TRAVEL$ENSE• The Group-Human Valu
- Page 183 and 184: TRAVEL$ENSEhours flown, miles flown
- Page 185 and 186: TRAVEL$ENSEALLOCATING AIRCRAFT OPER
- Page 187 and 188: TRAVEL$ENSEFlat mileage assessment
- Page 189: TRAVEL$ENSEIf you have a less-than-
- Page 193 and 194: TRAVEL$ENSE1852. Summary ReportsThe
- Page 195 and 196: TRAVEL$ENSEgetting on and off are p
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- Page 199 and 200: TRAVEL$ENSEcompletely current as of
- Page 201 and 202: TRAVEL$ENSE193Travel$ense did this
- Page 203 and 204: TRAVEL$ENSEstart of an after-hours
- Page 205 and 206: TRAVEL$ENSESleeping time is never v
- Page 207 and 208: TRAVEL$ENSEPRODUCTIVE HOURS199This
- Page 209 and 210: TRAVEL$ENSE201Copyright © 1999, Na
- Page 211 and 212: TRAVEL$ENSECrew Expenses · 31Crew
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TRAVEL$ENSEthose analyses, which the program is designed to do automatically, on amonthly, quarterly, annual or any user-defined basis. Consequently, the best wayto capitalize on <strong>Travel$ense</strong> is to analyze every trip for which the use ofbusiness aircraft is considered an option.183New trips should be entered prior to the start of the trip at the time the finaldecision to go is made – the final schedule set date – in order to obtain a valid,realistic price on comparable airline flights. However any trips you “missed” caneasily be run later. <strong>Travel$ense</strong> will automatically prompt you to accept a “timeshift”and run a past trip using current airline data. This trip will be flagged onreports and in the database.<strong>Travel$ense</strong> also can be used to compare business aircraft options withoutregard to an airline trip using its ability to compare three “business aircraft”options, some of which may be configured as automobiles, helicopters,fractional aircraft, charter aircraft or different cost bases for a single aircraft.CAN YOU INTEGRATE THE PROGRAM WITH MY FLIGHT DEPARTMENTSOFTWARE?Yes, once your flight department software supports the <strong>Travel$ense</strong> text importformat. This import process was first introduced in January 1998 and wassupported at that time by the PFM and FlightPak flight department softwarepackages. Additional software packages also should “export” trips andpassenger data to <strong>Travel$ense</strong> in 1999.It is important to match passengers with those already in your flightdepartment software. In particular you would want the same numericpassenger IDs to be used within both. In some cases, your flight departmentsoftware will create a special numeric “key” just for <strong>Travel$ense</strong>. Typically beforeyou start creating trips in <strong>Travel$ense</strong> you would do the following:• Set up your employee levels within <strong>Travel$ense</strong> and assign the mostcommon level to the first level number. It will be the default assigned toimported passengers.• Export your passenger database from your flight department software to<strong>Travel$ense</strong>. Within <strong>Travel$ense</strong> click on the Import button on thepassenger screen and set up the format of the text file created by yourflight department software.• Review your imported passengers and change levels as needed based onthe employee. Level information is not available in flight departmentsoftware. You alternatively may be able to get passenger data alreadycoded with a level from personnel.Copyright © 1999, National Business Aviation Association, Inc.
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