Travel$ense User's Guide (PDF, 139 MB) - NBAA

TRAVEL$ENSEcan help maximize employee efficiency and productivity, and help managementmanage smarter and better.The goal at the end of the day is the quick and easy production of crediblemanagement reports analyzing the true cost of travel by three alternatives,individually generated for each trip for two reasons:• to help guide pre-trip decision-making, helping management to make bettertravel decisions,• for post-trip efficiency/productivity analysis, helping a company realize thevalue provided by a flight department.If used well, Travel$ense also will enable companies to make more consistentand better-informed travel decisions, and enjoy smart, criteria-based aircraftuse.To do this, for each trip users track:• trip purpose and outcome,• the cost of air service, on two business aircraft and comparable airlineflights using real-time data,• the cost of employee travel time – door to door – for each passenger oneach leg of each trip on three aircraft,• “other” travel expenses, including overnight costs,• the value of employee travel time,• the value of productive time enroute,• nonbusiness hours away from home,• productive hours saved, other trip statistics.These data are used to fill out or complete two equations. The first is “DirectTrip Costs” or Travel$ense’s “Simple Analysis.” It combines the Cost of AirServices with the Cost of Employee Travel Time plus Other Trip Expenses toequal Total Direct Trip Costs. Total Direct Trip Cost is “hard” dollars, sincechecks have been written to pay for all of the items listed there. It includes noestimates, unless the user chooses to value travel time after hours, in whichcase the cost of that time spent traveling after hours is accounted for towhatever degree the user specifies in the defaults.The second is “True Trip Costs” or Travel$ense’s “Advanced Analysis.” Itcombines the Cost of Air Services and the True Cost of Employee Travel Timewith Other Trip Expenses minus the Offsetting Value of Productive TimeEnroute to equal Total True Trip Costs. We add in Nonbusiness Hours Away135Copyright © 1999, National Business Aviation Association, Inc.