Travel$ense User's Guide (PDF, 139 MB) - NBAA
Travel$ense User's Guide (PDF, 139 MB) - NBAA Travel$ense User's Guide (PDF, 139 MB) - NBAA
98TRAVEL$ENSE• Alternately, Travel$ense automatically calculates the distance between thespecified city pairs and multiplies that distance (in statute miles) by theamount per mile for the aircraft defined for the column. Travel$ense usesthis method if cost per mile (statute) is selected in the aircraft database forthe aircraft used in the column.• Travel$ense also allows users to specify a cost for the trip manually. Formore information, see Edit Cost of Air Service on page 78.For the airline column, this is the total cost for all airline tickets for allpassengers on comparable airline trips for the defined corporate trip legs. Thisamount typically would be the amount of an airline ticket multiplied by thenumber of passengers on the flight. Travel$ense allows the user to define thecost per ticket by selecting full fare coach (Y), first class (F) or lowest availableticket class for the chosen airline flights. This amount may be user-defined toaccount for contract rates with the airline (click on Edit Fare on the airlinesscreen).Cost of Employee Travel TimeFor all columns this calculates the total straight cost of employee travel timeonly. It is calculated individually and totaled on this line, for all passengers atindividually-defined compensation rates, business hours, work weeks/year, andtravel times, door to door, for all legs via three different aircraft/travel methods.The employee time cost clock begins each time a passenger leaves thehome/office/site for the airport and ends when the passenger arrives at ahome/office/site destination from the destination airport. Site time is notincluded.This category does not include multiples to measure the value of employeetravel time.This category does not include any consideration for time on site or extra timeon site, only time spent traveling. The cost of employee travel time is calculatedonly during business hours with additional costs included for after hours travelonly if the After Hour Travel Time Valuation has been set higher than 0.Other Trip ExpensesFor all columns, Other Trip Expenses calculates costs incidental to travel, suchas hotels, meals, ground transportation, etc., as triggered over time using userdefineddefault values and times, and as defined specifically per passenger perleg on Tab 3, Trip Expenses. Typically, these costs will rise with time spent on theroad. Consequently, as travel via business aircraft results in an efficient use oftime, cost totals for these columns tend to be less than costs associated fortrips taken via the airlines.Copyright © 1999, National Business Aviation Association, Inc.
TRAVEL$ENSEThis category also includes crew expenses as a user option, calculated perperson per leg using the number of crewmembers defined in Tab 1, Aircraft. Ifso included this would represent the difference between the total expenses forall legs shown in Tab 3 and the total here. Clicking on the field invokes the popupthat breaks down the expenses and shows crew expenses.Total Direct Trip CostsTrue Trip CostsThis is the total of the three cost categories describer immediately above.Like the Direct Trip Costs, the True Trip Costs analyzes the data set in theprevious three Tabs. However, for the True Trip Costs, Travel$ense invokes userdefinedassumptions for productivity of the true value of employee time.99Cost of Air ServicesSame as under Direct Trip Costs on page 97.Other Trip ExpensesSame as under Direct Trip Costs on page 98.True Cost of Employee Travel TimeFor all columns, the True Cost of Employee Travel Time is the value of employeetravel time for all passengers, calculated individually and totaled on this line atindividually defined employee-passenger compensation rates, business hours,weeks/year, and travel times, door to door, for all legs via three differentaircraft/travel methods. The employee time cost clock begins each time apassenger leaves the home/office/site for the airport and ends when thepassenger arrives at an ultimate home/office/site destination from thedestination airport.This category invokes user-defined multiples to calculate the true cost or valueof employee travel time.Copyright © 1999, National Business Aviation Association, Inc.
- Page 55 and 56: TRAVEL$ENSECHAPTER 5. PROFILES IN T
- Page 57 and 58: TRAVEL$ENSEquickly, click on Alt-A
- Page 59 and 60: TRAVEL$ENSEloads, prevailing winds
- Page 61 and 62: TRAVEL$ENSEAirport ProfilesTo add a
- Page 63 and 64: TRAVEL$ENSEBilling Code ProfilesBil
- Page 65 and 66: TRAVEL$ENSEPassenger Profiles“Don
- Page 67 and 68: TRAVEL$ENSE59To add a trip valuatio
- Page 69 and 70: TRAVEL$ENSECHAPTER 6. CREATING TRIP
- Page 71 and 72: TRAVEL$ENSE63Print a Report (Hotkey
- Page 73 and 74: TRAVEL$ENSECHAPTER 7. TAB 1 - DEFIN
- Page 75 and 76: TRAVEL$ENSEPurposeOutcomeHypothetic
- Page 77 and 78: TRAVEL$ENSEThis field has a range o
- Page 79 and 80: TRAVEL$ENSETo change multiple passe
- Page 81 and 82: TRAVEL$ENSEbelow with the site visi
- Page 83 and 84: TRAVEL$ENSEConsequently, users are
- Page 85 and 86: TRAVEL$ENSEDRIVE TIMES77Finally, ch
- Page 87 and 88: TRAVEL$ENSE79The upper table of the
- Page 89 and 90: TRAVEL$ENSECHAPTER 8. TAB 2 - COMPA
- Page 91 and 92: TRAVEL$ENSEof flights obtained so f
- Page 93 and 94: TRAVEL$ENSEon Leg 1 and one passeng
- Page 95 and 96: TRAVEL$ENSE87In addition to the typ
- Page 97 and 98: TRAVEL$ENSE89You should try to run
- Page 99 and 100: TRAVEL$ENSEselecting the leg and fl
- Page 101 and 102: TRAVEL$ENSECHAPTER 9. TAB 3 - TRAVE
- Page 103 and 104: TRAVEL$ENSETrip Expensescoming/goin
- Page 105: TRAVEL$ENSECHAPTER 10. TAB 4 - COST
- Page 109 and 110: TRAVEL$ENSE101If chronic, Non-Busin
- Page 111 and 112: TRAVEL$ENSECHAPTER 11. TAB 5 - BENE
- Page 113 and 114: TRAVEL$ENSETime Saved vis-à-vis Ai
- Page 115 and 116: TRAVEL$ENSETrip StatisticsTravel$en
- Page 117 and 118: TRAVEL$ENSECHAPTER 12. TRAVEL$ENSE
- Page 119 and 120: TRAVEL$ENSEThe Short Trip Report111
- Page 121 and 122: TRAVEL$ENSEclass. Fare detail also
- Page 123 and 124: TRAVEL$ENSESummary Reportslisted se
- Page 125 and 126: TRAVEL$ENSErepresentative of travel
- Page 127 and 128: TRAVEL$ENSEThe Business Aircraft Pe
- Page 129 and 130: TRAVEL$ENSEThe Trip Database Statis
- Page 131 and 132: TRAVEL$ENSE123CHAPTER 13. WORKING W
- Page 133 and 134: TRAVEL$ENSESelect any number of tri
- Page 135 and 136: TRAVEL$ENSECHAPTER 14. IMPORTING DA
- Page 137 and 138: TRAVEL$ENSE129Seven data fields are
- Page 139 and 140: TRAVEL$ENSE131Five data fields are
- Page 141 and 142: TRAVEL$ENSECHAPTER 15. THE IDEAS BE
- Page 143 and 144: TRAVEL$ENSEcan help maximize employ
- Page 145 and 146: TRAVEL$ENSE• At-airport “passen
- Page 147 and 148: TRAVEL$ENSEProductivity during driv
- Page 149 and 150: TRAVEL$ENSE• Long-distance trips
- Page 151 and 152: TRAVEL$ENSE143A major source of tim
- Page 153 and 154: TRAVEL$ENSEpersonnel of $65,000 ann
- Page 155 and 156: TRAVEL$ENSE• Clearing through sec
TRAVEL$ENSEThis category also includes crew expenses as a user option, calculated perperson per leg using the number of crewmembers defined in Tab 1, Aircraft. Ifso included this would represent the difference between the total expenses forall legs shown in Tab 3 and the total here. Clicking on the field invokes the popupthat breaks down the expenses and shows crew expenses.Total Direct Trip CostsTrue Trip CostsThis is the total of the three cost categories describer immediately above.Like the Direct Trip Costs, the True Trip Costs analyzes the data set in theprevious three Tabs. However, for the True Trip Costs, <strong>Travel$ense</strong> invokes userdefinedassumptions for productivity of the true value of employee time.99Cost of Air ServicesSame as under Direct Trip Costs on page 97.Other Trip ExpensesSame as under Direct Trip Costs on page 98.True Cost of Employee Travel TimeFor all columns, the True Cost of Employee Travel Time is the value of employeetravel time for all passengers, calculated individually and totaled on this line atindividually defined employee-passenger compensation rates, business hours,weeks/year, and travel times, door to door, for all legs via three differentaircraft/travel methods. The employee time cost clock begins each time apassenger leaves the home/office/site for the airport and ends when thepassenger arrives at an ultimate home/office/site destination from thedestination airport.This category invokes user-defined multiples to calculate the true cost or valueof employee travel time.Copyright © 1999, National Business Aviation Association, Inc.